The European Joint Programme Co-fund Action under Horizon 2020

1. The European Joint Programme Co-fund Actionunder Horizon 2020 H2020 Legal and Financial NCP meeting 23 June 2014

2. Programme co-fund under H2020 Rules for Participation Programme co-fund: 'programme co-fund action' means an action funded through a grant the main purpose of which is supplementing individual calls or programmesfunded by entities, other than Union bodies, managing research and innovation programmes. A programme co-fund action may also include complementary activities of networking and coordination between programmes in different countries' • European Joint Programme ('EJP') • ERA-NET • Pre-Commercial Procurement and Public Procurement of Innovative Solutions ('PCP'-'PPI') • Marie Skłodowska-Curie

3. European Joint Programme • European Joint Programme: • The European Joint Programme ('EJP') under Horizon 2020 is a co-fund action designed to support coordinated national research and innovation programmes. The EJP aims at attracting and pooling a critical mass of national resources on objectives and challenges of Horizon 2020 and at achieving significant economies of scales by adding related Horizon 2020 resources to a joint effort. • 'Critical Mass' – a stepping stone towards consolidation of transnational research • Budget; ambition; existing transnational platforms • Public-public funding • Eligibility: specifically mandated research programme owners and managers • Up to 70% funding rate – in EURATOM WP2014-2015, EURATOM/Member State programme funding is expected to be balanced (e.g. 50% - 70%, depending on the action) • Annual Programming of Joint Activities

4. European Joint Programme – Activities and Objectives • ActivitiesandObjectives: • The main activity of the action is the implementation of a joint programme of activities to attain objectives common to Horizon 2020, ranging from research and innovation to coordination and networking activities, including training activities, demonstration and dissemination activities, support to third parties etc. • The funding can be used to enhance and expand the activities of existing coordinated programmes or create new ones, provided they aim at attaining the objectives of a European transnational joint-programme established by the EJP consortium. • Wide range of possible activities • Direct consortium activities and/or (single or multiple calls for proposals for financial support to third parties • Level of ambition of the participants in the proposed action to pool national resources are evaluated under the Excellence criterion • Critical mass in terms of proposed overall budget, maturity and degree of integration in the proposed research area are evaluated under the Impact criterion

5. European Joint Programme – Eligibility • Eligibility • "Five independent legal entities from different Member States or associated countries owning or managing national research and innovation programmes" • 'Programme owners', typically national ministries/regional authorities responsible for defining, financing or managing programmes carried out at national or regional level • 'Programme managers' such as research councils or funding agencies or other entities - not necessarily public – that implement national or regional research and innovation programmes under the supervision of the programme owners • The principle is that participants are those able to direct national funding and/or manage a national research programme • A Programme Owner can at the same time be the Programme Manager. The participation of Programme Managers that are not Programme Owners has to be mandated by the responsible national or regional authorities. • Definitions derived from existing FP7 programmes and harmonized for PCF actions (including ERA-NET)

6. European Joint Programme – Model Grant Agreement • Standard H2020 Model Grant Agreement … • Actual costs, possibility of unit costs (already adopted for EURATOM-Fusion) • Flat rate of 25% of eligible direct costs for indirect costs • Implementation of the action by the beneficiaries • Subcontracting, purchase of goods and services • Third parties making available resources • Linked third parties • Financial support to third parties • Reporting, payment and audit • with certain modifications …

7. European Joint Programme – Model Grant Agreement • Specific EJP Provisions • Fixed 5-year duration (Article 3) with 12-month reporting periods (Article 20.2) • Fixed reimbursement rate indicated in the Work Programme – Article 5.2 • Annual Work Plan to be submitted with proposal and as deliverable prior to each successive reporting period – Article 19 and Annex 7 • Possibility of two pre-financing payments (e.g. to provide adequate float in case of very large programmes), and associated conforming modifications in guarantee fund retention and reporting – Articles 21.1, 21.2, 21.5, 20.2.a and Optional Annex 8

8. European Joint Programme – Annual Work Plan • Annual Work Plan – Annex 7 • The Annual Work Plan is a key part of the proposal and regular deliverable for the implementation of the EJP on a rolling basis. It provides a detailed description of activities for the initial and each successive twelve-month periods of the EJP, as the action develops in line with the objectives and description of work agreed under Annex 1. • The programmed activities are those planned to be carried out in full or simply initiated during the relevant twelve-month reporting period. • Depending on the detail of Annex 1, it is not excluded that sections of Annex 1 and the Annual Work Plan contain the same information. • At proposal stage: • Annual Work Plan based on Annex 7 submitted together with Description of Work (Annex 1) • During the life of the EJP – specific deliverable: • The coordinator must submit the Annual Work Plan 90 days before the end of each reporting period, for approval by the Commission – accompanied by a summary progress report on the current activities

9. European Joint Programme – Annual Work Plan cont'd • Annual Work Plan – ApprovalProcess • Main condition: alignment with Annex 1/EJP as proposed and evaluated • EJP structure allows flexibility and evolution of activities but Annual Work Plan may not alter the EJP as proposed and evaluated • Commission may request the revision of the Annual Work Plan in case of non-compliance with Annex 1 • Annual Work Plan should however be in place before start of next reporting period • Certainty in activities to be carried out

10. European Joint Programme – Financial Support to Third Parties Financial Support to Third Parties – Cascading Grants • Financial support to third parties may be a primary aim of the European Joint Programme or necessary to achieve its objectives • Conditions in Annex 1 • Maximum amount of financial support for each third party (may exceed EUR 60 000 for each third party if necessary to achieve the objectives of the EJP) • Criteria for calculating the exact amount of the financial support • The different types of activity that qualify for financial support, on the basis of a closed list • The persons or categories of persons that may receive financial support, and • The criteria for giving financial support • Financial support costs are actual costs i.e. recorded at the level of the beneficiary granting the support, but not included in the indirect cost calculation • Remember that financial support costs are subject to the EJP reimbursement rate at the level of the beneficiary – beneficiary should be able to co-finance actual disbursements

11. Thank you very much for your attention!

12. Appendix I – Illustrative Payment Schedule Illustrative Payment Schedule • Prefinancing provides float • Interim and final payments against reports for the previous reporting period • Prefinancing + total interim payments ≤ 90% max GA amount • Guarantee fund retention of 5% Estimated pre-financing payments (first pre-financing after GA signature) Interim report deadlines (payment of previous reporting period) – 60 days from end of reporting period Estimated interim payment – 90 days from receiving the periodic report + possible suspension due to analysis of reports Final report deadline Final payment, clearance of pre-financing and guarantee fund retention restitution reports payments

13. Appendix II – Participant Declaration and Mandate Participant Declaration and Mandate During the preparation of the Grant Agreement, each participant in an EJP Cofund action is required to: • identify the research programme(s) with which it participates in the respective EJP • The name of the programme may be ad-hoc, i.e. specific to the action, and not pre-existing • identify its role (Programme Manager or Programme Owner); and • provide confirmation that, as a Programme Manager which is not also a Programme Owner, it is mandated to manage the relevant programme and participate in the action.

14. Participant Declaration • [Participant Declaration Template - To be filled out by each participant] • Participant declaration for the European Joint Programme ('EJP') Cofund action [Proposal number and Acronym of the EJP] • The undersigned [Name of the authorised representative] declares that [name of participant] will participate with the following research programmes carried out at national or regional level in the EJP Cofund action [Proposal number and Acronym of the EJP]: • [Title of the research programme] • [name of participant] is Programme Owner and Programme Manager for the above mentioned programme. • [name of participant] is Programme Owner for the above mentioned programme. The organisation in charge of its implementation as Programme Manager is [name of the organisation acting as Programme Manager] and I declare that they have been mandated to manage the programme and participate in the action. • [name of participant] is Programme Manager for the above mentioned programme. The Programme Owner for this programme is [name of the organisation being the Programme Owner] and they have provided a declaration confirming the mandate to manage the programme on their behalf. • In case you participate with more than one research programme: please duplicate this part for each programme. • If the Programme Owner is participating in the EJP action only its participant's declaration is needed. Please use Annex B only in case the Programme Owner is not part of the consortium.

15. Mandate to Programme Owner • [Mandate to Programme Manager Template - To be filled out by the entity mandating the participation of a Programme Manager in the action.]* • Mandate to Programme Manager for the European Joint Programme ('EJP') Cofund action [Proposal number and Acronym of the EJP] • The undersigned [Name of the authorised representative] declares that [Name of participating organisation acting as Programme Manager] has been mandated by [Name of the organisation being the Programme Owner] to manage the following research programme[s] and participate in the action: • [Title of the research programme(s)] • * If that entity is not already part of the Consortium

16. Participant Declaration/Mandate Scenarios • Programme Owner = Programme Manager: Participant Declaration from that single entity • Programme Owner ≠ Programme Manager • Both are beneficiaries: Participant Declaration from each one (Mandate is included in Owner's Participant Declaration) • Only Programme Manager is beneficiary: Participant Declaration from Programme manager + Mandate from Programme Owner