Accelegrants Training: Adult Education Funding Applications

1. Rhode Island Department of Education 2016-2017 Accelegrants TrainingAdult Education Funding Applications May 13, 2016

2. Agenda • Welcome-Purpose of Session • Accelegrants System Overview and Fiscal Requirements • Overview of Adult Education Application Sections: • Application Details (Basic Program Information Guide) • Budget Development • Important and Related Documents • Document Library • Review of AccelegrantsRelease Calendar, Preliminary Allocation Notification and Application Submission Dates

3. Adult Education Application Details There are no major changes to the 2016-2017 Basic Program Application Guide Some of the sections do have additional fields and minor revisions to the questions Today’s presentation will highlight the specific updates to the application details section

4. Application Budget Allowable costs are: Necessary for the proper and efficient performance of the program. Reasonable in that it would be a cost that a prudent person would incur under similar circumstance. Allocableto the program, such that the program must benefit in proportion to the amount charged to the federal program. Authorized, or otherwise not prohibited, by state and local rules.

5. Budget Tips Reserves: Enter the applicable reserve category for all budget entries. You can select “Unspecified.” Cost Basis: Provide a “number sentence” to provide detail for the cost. 60 units x $20 per unit Description: Indicate the position to be funded, service(s) to be provided, or items(s) to be purchased. Justification: Describe how the request is specific to the program goals and why it is necessary to implement the program.

6. Important Documents • Templates for all required supplemental application documents can be found in theImportant Documents Section on the Match Application on the Application Sections Homepage • No priority area narrative document for 2016-2017 • Professional Development Reserve Assurances required • Assurances, Program Income Declaration forms and Professional Development Reserve Assurances are required for ALL adult education programs

7. Related Documents All supporting documentation for the adult education application should be uploaded and saved to the RelatedDocuments section of your AcceleGrants application. Documents requiring signatures must be scanned as clear, legible copies and uploaded. Please name related documents clearly. (e.g. 2016-17 ABE Job Description.Name) Related Documents will be saved permanently with the application when it is approved in the AcceleGrants system.

8. Related Documents (contd,) Scanned copies of required documents must be uploaded as related documents. Paper copies are not required. The program must maintain original signed documents on file for future audits or monitoring. **Quarterly program reports must be uploaded in the document library section for your program. (instructions will be made available to programs)

9. Adult Basic EducationDocument Library in Accelegrants • Access is available without logging into the system • Houses adult education statutory, policy, guidance and resource documents and hyperlinks • To include: 2016-2017Application Details Guide, Budget Guidance and Program Management Guide for New Directors

10. If you have questions….. Please carefully review the application details guide and budget guidance before you complete your application. Please contact your RIDE ABE Program Specialist to discuss major changes to existing programs or scope of services or to review any questions that you may have. **The RIDE Adult Education Program Specialist case assignment list will be available in the ABE document library section