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Project Administration Lessons Learned IABIN Vision Meeting Washington DC October 28-29, 2008

This project administration report highlights the key lessons learned from the IABIN Vision Meeting, including effective procurement processes, data content grants, and training for national trainers. It emphasizes the importance of clarity, realistic expectations, and coordination for timely execution.

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Project Administration Lessons Learned IABIN Vision Meeting Washington DC October 28-29, 2008

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  1. Project Administration Lessons Learned IABIN Vision Meeting Washington DC October 28-29, 2008 Richard M. Huber & Luisa Neira, Department of Sustainable Development

  2. Lessons Learned

  3. Lessons Learned • Procurement Process – Key aspects for effective and timely execution • Clarity in RfP and ToRs • Realistic Expectations • Realistic Time Frames • Explore new ways of advertising RfPs • Plan ahead • Avoid duplication of tasks

  4. Lessons Learned Data Content Grants • Raise Awareness of IABIN • Incentivize country involvement • Ownership • Commitment

  5. Lessons Learned Data Content Grants • Negotiation of terms of agreements can take several months • Need for constant follow up • Set realistic time frames in data content grant agreements • Coordination between CIs, Secretariat and OAS is key for timely execution • Preparation of Agreements • Data Quality Control

  6. Lessons Learned Data Content Grants • Identify Bottlenecks and Simplify Procedures • Online system to report co-financing • Request Legal Paperwork in advance when presenting proposals

  7. Training for Trainers Seed Funds for national training engage countries, rise awareness about IABIN and empower countries National entities require the support from Focal Points Support from OAS country offices has been key Lessons Learned Training National Training SSTN – Bolivia October 13-15, 2008

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