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Budget Monitoring System (BMS)

Budget Monitoring System (BMS). Budget Division Financial and Management Service. Budget Monitoring System (BMS). Source Documents:. Input. Output. - ABM - SARO - Sub-ARO - ObR. SAOB, QFRO, RAOs, Detailed Breakdown, etc. BMS. ABM - Agency Budget Matrix

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Budget Monitoring System (BMS)

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  1. Budget Monitoring System(BMS) Budget Division Financial and Management Service

  2. Budget Monitoring System (BMS) Source Documents: Input Output - ABM- SARO- Sub-ARO - ObR SAOB, QFRO, RAOs, Detailed Breakdown, etc... BMS ABM - Agency Budget Matrix SARO - Special Allotment Release Order Sub-ARO - Sub-Allotment Release Order ObR - Obligation Request SAOB - Statement of Allotments, Obligations and Balances QFRO - Quarterly Financial Report of Operations RAO - Registry of Allotments and Obligations

  3. Budget Monitoring System Developed using Microsoft Access. It runs on computers with Microsoft Office 2003/2007/2010 installed. Main objective of this system is to help the person-in-charge in the region, division and secondary school with financial staff. • To keep and maintain electronic-data on a yearly basis pertaining to allotments received and obligation requests issued • To generate an accurate and timely budget accountability reports • To monitor real-time balances of allotments by program/project/activity • To segregate/organize allotment by source • And by using the earmarking module, it can be a tool to monitor the status of utilization of a particular program or activity

  4. Budget Monitoring System Data Entry Modules: • Program/Project/Activity (PPA) and Allotment Releases • Registry of Allotments and Obligations • Earmarking

  5. Budget Monitoring System Reports: • Statement of Allotments, Obligations and Balances (BAR 4) • By Allotment Class, By Program/Project/Activity • By Object of Expenditure, By Program/Project/Activity • Quarterly Financial Report of Operation (BAR 2) • By Allotment Class, By Program/Project/Activity (per quarter) • By Object of Expenditure, By Program/Project/Activity (cumulative) • Detailed Breakdown of Expenditures • By Object of Expenditure, By Program/Project/Activity (cumulative) Other Reports: • RAOPS, RAOMO, RAOCO, RAOFE, RLIP • Earmarking Reports • List of SARO/ABM/SUB-ARO • Utilization by SARO/ABM/SUB-ARO

  6. Budget Monitoring System Consolidation Module: Consolidate Reports • Region Level • Secondary Schools with Financial Staff, Division Proper and Region Proper • Division Level • Secondary Schools with Financial Staff and Division Proper • Reports: • Statement of Allotments, Obligations and Balances (BAR 4) • By Allotment Class, By Program/Project/Activity • By Object of Expenditure, By Program/Project/Activity • Quarterly Financial Report of Operation (BAR 2) • By Allotment Class, By Program/Project/Activity (per quarter)

  7. Budget Monitoring System (BMS) Region Regional Office Consolidation Module Division Office 1 Division Office 2 IU-Sec School 1 IU-Sec School 2 IU-Sec School 3

  8. Budget Monitoring System (BMS) Division Consolidation Module Division Office IU-Sec School 1 IU-Sec School 2 IU-Sec School 3

  9. Budget Monitoring System Main Interface

  10. Program/Project/Activity (PPA) and Allotment Releases Data Entry

  11. Registry of Allotments and Obligations Data Entry

  12. Budget Monitoring System Data Entry for Earmarking

  13. Budget Monitoring System Click and Print

  14. Budget Monitoring System

  15. Budget Monitoring System

  16. Budget Monitoring System

  17. Program/ Project/ Activity(Structure) PROGRAMS I. General Administration and Support II. Support to Operations III. Operations PROJECT(s) I. Locally-Funded Project(s) II. Foreign-Assisted Project(s) SPECIAL PURPOSE FUNDS (SPF)

  18. Program/ Project/ Activity(Central & Region Proper) A. PROGRAMS I. General Administration and Support a. General Administration and Support Services 1.Central Office a.General Management and Supervision 1. General administrative services 2.Regional Offices a.General Management and Supervision 14. Region XI Sample: A.I.a.1.a.1 - General administrative services A.I.a.2.a.14 - Regional Office Proper

  19. Program/ Project/ Activity(Region) A. PROGRAMS I. General Administration and Support a. General Administration and Support Services 2.Regional Offices a. General Management and Supervision 1. NCR 9. Region VI 2. Region I 10. Region VII 3. CAR 11. Region VIII 4. Region II 12. Region IX 5. Region III 13. Region X 6. Region IV-A 14. Region XI 7. Region IV-B 15. Region XII 8. Region V 16. Region XIII

  20. Program/ Project/ Activity(Regionwide Lump-sums) A. PROGRAMS III.Operations e. Regional Operations 14. Region XI a. Lump-sum Expenditures 1. Hardship Pay2. Repair and Maintenance of School Buildings a. Elementary Education b. Secondary Education 3. Cash Allowance a. Elementary Education b. Secondary Education 4. Lump-sums for ERFs, MT Position, Reclassification Sample: A.III.e.14.a.2.b - Repair & Maint. of School Bldgs. – Secondary Education

  21. Program/ Project/ Activity(Division Offices) A. PROGRAMS III.Operations e. Regional Operations 14. Region XI a. Lump-sum Expendituresb. Division Offices 1. Division of Compostela Valley 2. Division of Davao del Norte 3. Division of Davao del Sur 4. Division of Davao Oriental 5. Division of Davao City 6. Division of Digos City

  22. Program/ Project/ Activity(Division Offices) A. PROGRAMS III.Operations e. Regional Operations 14. Region XI a. Lump-sum Expendituresb. Division Offices 7. Division of Panabo City 8. Division of Tagum City 9. Division of Island Garden City of Samal 10. Division of Mati City

  23. Program/ Project/ Activity(Division and Secondary School) A. PROGRAMS III.Operations e. Regional Operations 14. Region XI a. Lump-sum Expendituresb. Division Offices 1. Division of Compostela Valley a. Elementary Educationb. Secondary Education 10. Compostela NHS PPA NumberDescription A.III.e.14.b.1.a - Elementary Education A.III.e.14.b.1.b - Secondary Education A.III.e.14.b.1.b.10 - Compostela National High School

  24. Agency Budget Matrix (ABM) Region VIII (Sample) P/A/P CodeDESCRIPTION A.III.e.11.b.1.c.9 Maripipi National Vocational School

  25. Types of Allotment • Regular • Automatic • Special Purpose Funds • Continuing

  26. Automatic Appropriations • Retirement and Life Insurance Premiums (RLIP) • Grant Proceeds • Customs Duties and Taxes

  27. Special Purpose Funds • Miscellaneous Personnel Benefits Fund (MPBF) • Retirement Benefits Fund (Pension and Gratuity Fund) • Priority Development Assistance Fund (PDAF) • Calamity Fund • Contingent Fund • E-Government Fund • International Commitments Fund • Unprogrammed

  28. PDAF SARO PPA NO.DESCRIPTION PDAF Priority Development Assistance Fund

  29. PGF SARO PPA NO.DESCRIPTION PGF Pension and Gratuity Fund

  30. MPBF SARO PPA NO.DESCRIPTION A.I.a.1.a.1-PS-3rdTranche NBC No. 530 – 3rd Tranche-Salary Adjustment

  31. RegularSARO PPA NO.DESCRIPTION A.III.e.17.g Support to Special Programs in Arts and in Sports

  32. .... More details on data fields

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