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Databases Sorting & Filtering

Databases Sorting & Filtering. Supplemental to Objective 5.01: Understand Database tables used in business. Sorting. To sort is to arrange the order of data/records in the database. Ascending : A to Z or 0 to 9 Descending : Z to A or 9 to 0

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Databases Sorting & Filtering

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  1. DatabasesSorting & Filtering Supplemental to Objective 5.01: Understand Database tables used in business.

  2. Sorting • To sort is to arrange the order of data/records in the database. • Ascending: A to Z or 0 to 9 • Descending: Z to A or 9 to 0 • Primary: first field considered in sorting order • Secondary: second field considered in the sorting order

  3. Sorting Sort using the Sort command on the Records menu, or the Sorting tool on the toolbar.

  4. Filter Records Filter: Displays selected records in a database that match specified criteria. • Advantages of using filters • Easier to use than query method • Fast • Disadvantages of filters • All fields are displayed when using a filter • Cannot save filters like queries • Types of filters • By Form (key criteria into a form; more flexible because criteria can be set for more than one field) • By Selection (quick/easy option by highlighting a cell as criteria) • Excluding Selection (excludes data highlighted in cell) • Advanced Filter/Sort (works like a query)

  5. Filter by Selection Selects records by matching the selected condition or criteria. Only those records will be visible.

  6. Advanced Filters Step 1 Step 2 An advanced filter gives one the ability to sort and set multiple conditions to be met for selection of data/records. Result

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