School District Improves Education by Linking the pieces together

1. EdPG – All Hands Meeting Teacher Students Parents Principal School District Improves Education by Linking the pieces together Debbie KarcherCIO Miami-Dade County Public Schools

2. Agenda • Employee, teacher, parent, student portals • Adoption • Student Achievement • Equity and Access • It’s the process! • Flexible and agile systems • Benefits, challenges, and looking forward

3. Microsoft Ups Ante in Education Program Microsoft is committing $235.5 million more to Partners in Learning, renewing it’s commitment to making technology more affordable and accessible for everyone.

4. Microsoft Ups Ante in Education Program Partners in Learning is focused on three primary areas in this second phase: • Training programs to build capacity and skills • Bringing the transformative power of software to many more people • Bringing people together to create community at the grassroots level

5. Who is M-DCPS? • Fourth-largest US school district • 390 public schools; 64 Charter schools • Serving 2400 square miles • 345,000 students • 53,000 employees • 131 Unique Home Languages

6. The Big Picture • The Vision • Have all users connected to all information at anytime • The Challenges • Giving all of our users access to their systems • Providing our parents an easy and consistent way to monitor their child’s progress • Tactical Objectives • Increase parent involvement • Connect silo systems • Provide easy and consistent access to information • Reduce paper-based systems

7. The Solutionwww.dadeschools.net Students Parents Employees Community

8. Adoption

9. Portal Statistics Portal Usage Statistics Total Hits • Employee Portal 971,099 • Teacher Portal 226,499 • Parent Portal 588,475 • Student Portal 1,954,631

10. Portal Statistics

12. My Site

13. Student Achievement

14. Teacher Portal • Test Scores • Absences • Homeroom Section • Birthdates Teacher/Studen Drill Down

15. Teacher Portal

16. My Applications

17. Electronic Gradebook Application

18. You can drill down to the school level

19. Equity and Access

20. Student Portal Students can… • View their schedule/grades • E-Textbooks • Store documents • Teacher/Student Collaboration site • School announcements and events • Create your own “My-site” • Many more resources E-Textbook

21. It’s the Process! Not the technology!

22. Parent Portal Access • Login to Parent Portal Using your Existing Account • Create an Account – First Time Users

23. M-DCPS Acceptable Use Policy • Read in detail • If you agree to these terms, • Select Accept One Time Only

24. Necessary Information for Registration • Your child’s MDCPS 7 digit Student ID • Parent 6 digit Pin Number • Student Date of Birth • Student birth place State or Country

25. Repeat the process, for ALL your children attending MDCPS. You need a Parent Pin Number for each child

26. Account Confirmation P1234567 12345678

27. Reset Password

28. Parent Portal New Features • Student Schedule • Student Assignments & Grades • Attendance • E-Textbooks • School Bus Information • Free and Reduced Meal Application process • Ask A Question and many more resources

29. Parent Internet Viewer

30. Flexible and Agile

31. Community Portal • Online Application processed and reviewed by District Community Service Office

32. Benefits • Helping with 40% student mobility • Flexible & Agile System • Highest quality of education for students • More student use of technology • Provide parents opportunity to participate in education process • Give teachers tools & information to succeed

33. Challenges • Fit any device • Adoption slow for adults • Internet access to all homes • Self-Service for Parents

34. Looking Forward • Pause and Let Organization Absorb Technology • Social Networking • Mashups • Port to any device • Establish Best Practices in Education • New Projects Once Potential is Realized

35. Benefits • Safe “My Site’” and collaboration space • Can see daily attendance and grades • Online textbooks and curriculum • Involved in student’s education and school activities • Catch problems before the end of grading period • I left my book at school no longer an excuse! • Enhanced productivity • Access to information they never had before • Systems are easier to learn • Easier to participate in activities (less bureaucracy) • Customized gateway to M-DCPS • Flexible and agile for future programs

36. Equity How have the portals brought about equity?

37. Implementation/Timeline Portal LiteMay 1, 2006 August 2007District and Community Deployment; Global Registration System and Internship Enterprise Portal November 2006 to April 2007 Infrastructure and Employee Portal with Collaboration

38. Decision Making Process Key Criteria • Existing infrastructure and skill sets • Scalability • Technology partners and third party services • Flexibility • Rapid Development Why SharePoint? • Experience with Microsoft Products • Mature Microsoft Exchange Environment (ADS) • Successful Portal “Lite” • Established Personnel and Student Data Warehouse • Microsoft Platform throughout District • Good Partner Relationship with Microsoft

39. Lessons Learned • Portal Lite • Over Estimating Services,Under Estimating Staff • Mapping and EstablishingEnvironments Beforehand • Change Control in Place • Getting all Parts to Work Together

40. Landscape for Public K-12 School Systems Political Splintered Funding – Not Sustained Leadership Changes Information Technology

41. Q&A