ADE IT Modernization Effort Update Arizona Data Governance Commission

1. ADE IT Modernization Effort Update Arizona Data Governance Commission Arizona Department of Education November 18, 2011

2. Vision of Future Learning in Arizona Presented by Andrew LeFevre ADE Information Technology Division

3. ADE IT Modernization Updates Presented by Mark Masterson Refer to Attached Document 5

4. ADE IT Modernization EffortPresentation Overview • Review: Slide Attachments • Progress Report: SAIS • Review: ADE Data System Architecture Concept • Review: Enterprise Architecture (EA) detail (Statera) • Progress Report: Legislative Mapping status (Andrew Larson) • AELAS Business Case • Identity Management (Microsoft FIM) • ITIL Tool: ChangeGear • AZ-SLDS: Course Mapping Tool/Dashboard & Use Cases • Budget

5. ADE IT Modernization EffortSlide Attachments Overview • DGC PowerPoint Presentation • Attch _5: Article: Using Data To Improve Teacher Effectiveness • Attch_6: Enterprise Architecture (EA): Roadmap Overview – Statera • Attch_8a: SOW AELAS Business Case • Attch_8b: Identity Management (IMS) DAR (Decision Analysis & Resolution) for Microsoft FIM • Attch_8c: ITIL Tool for Help Desk Ticketing technical specs, quote, DAR (Decision Analysis & Resolution) for ChangeGear • Attch_8d: Course Mapping Tool quote and DAR (Decision Analysis & Resolution) for Course Walk • Attch_8e: AELAS Budget • Attch_8f: Article: The Blue Box Design: A Mechanism for Implementing CEDS 2.0

6. ADEIT Modernization EffortAELAS – Education MIS Roadmap Proposed Education Management Information System SIS (Student Information System) Human Resources The tool creates reports that everyone at the appropriate level can access Assessment Transportation Food Service These reports help inform instruction and reallocate resources effectively Library Finance An interoperable system connects all information and technologies Special Education ADE Information Technology Division SAIS This program results in student improvement and enables the continuous collection of information for future success Page 7

7. ADE IT Modernization EffortSAIS Roadmap - Updates

8. Raising The BAR Imperatives Standards New Systems If education is the foundation of society, then technology is quickly becoming the mortar which binds and strengthens that foundation.

9. STUDENT SUCCESS

10. GREAT TEACHERS

11. Road to Student Success Career Ready College Ready ACHIEVE MOTIVATE ENABLE Standards Professional Development Transformational Leadership EFFECTIVE INSTITUTIONS GREAT TEACHERS SharedVision

12. PeopleFirst: Technology is a supporting component of the system A State-wide systemthat uses informationto purposefully orchestrate the resourcesof the all districts, LEA’s to focus on progressing each student along a personalized success plan aligned with locally-adoptedstandards. SYSTEM INFORMATION RESOURCES STANDARDS National State Local People Process Technology Identity Content Data Analytics People Technology Applications Facilities

13. The Pathway toNext-Generation Career Ready College Ready Personalized Learning ACHIEVESuccess Management AcademicAnalytics Resource Registry Drive Next Gen Learning Learner Focused MOTIVATE Student Owned Learning Beyond the Halls Community Connected DynamicClassroom ENABLE21st Century Expectations Adopt Proven Success Models Leadership Focused Collaborative Communications Core Literacy Secure & EfficientOperations Equal Access Leverage Existing Investments IT Focused

14. Level 1 Student 360Next Generation Maturity Model Level 2 Level 3 Career Ready College Ready Level 4 Personalized Learning Plans Achievement Tracking Adaptive Content PredictiveAnalytics • Student Profile & Progress Tracking • User Ratings & Approval Educator Collaboration LongitudinalData Warehouse • Community Engagement • Academic Analyzer • Student Engagement • Content Pacing Plans   • CompetencyDefinitions Intervention Case Management Entity Relationships • Data Integration • Reporting Identity Management Content mapped to Standards Data Analytics Information Access Student Success Management Standards & Curriculum

15. How Arizona will Get ThereWith Student 360 Level 1 Level 2 Level 3 Career Ready College Ready Level 4 ACHIEVE Personalized Engaged Connected Engaged MOTIVATE Integrated ENABLE Data Analytics Information Access Student Success Management Standards & Curriculum

16. ADE IT Modernization EffortMaturity Levels Defined 4 1 3 2 Personalized Integrated Connected Engaged Identity, content, data and process Everyone tracking to same the goals Community-wide access Next Generation Learning Many Arizona districts have higher Maturity Levels. From a State of Arizona view, we are driving to personalize opportunities for all students and districts. Without the RIGHT technology solutions with State-owned data, the journey is improbable!

17. ADE IT Modernization EffortWhere is Arizona Right Now? We are designing the frame work to ensure success tomorrow! 4 1 3 2 Personalized Integrated Engaged Connected Identity, content, data and process Everyone tracking to same the goals Community-wide access Next Generation Learning Arizona, through the ADE with sponsorship from the Governor, House, Senate and Superintendent, has undertaken a major modernization effort…..

18. Enterprise Architecture (EA) for ADE IT Definition and Roadmap Presented by Statera -Stephen Giffen -John Hannah -Mitch Talbott Refer to Attached Document 6

19. ADE IT Modernization Effort EA Problem Domain Organizational Challenges The challenges that ADE currently faces as an organization. • Customer • No offering of Software as a Service (SaaS) • Poor Performance • Ease of Access • Organization • Multiple Security Models • Duplication of Data • Silo’s of expertise • No Predictive Costing Model • Process • No SLA’s • Inconsistent 3rd Party Integration • Limited or No System Documentation • Data Access • Multiple Data storage platforms • Expensive to get data out • Not Standards compliant (CEDS etc)

20. ADE IT Modernization Update EA Problem Domain Technical Challenges Infrastructure • Post End of Life Infrastructure • Limited Monitoring • No Infrastructure as a Service (IaaS) Software • Un-enforced Standards • No Source of Authority • No Common Resource Skillset • Limited or No Auditing • Limited System Knowledge • Limited or No System Documentation • Limited Common Functionality Performance • Poor Performance • No Service or Organizational Level Agreements (SLA or OLA) Data Access • Data Accuracy • Duplicate Data • Limited Data Mart • No Enterprise Data Warehouse • Limited or No public Ad hoc Reporting

21. ADE IT Modernization Update EA Definition Overview The target state of the ADE Enterprise Architecture will provide the following benefits • A high performance platform that offers diverse services to ADE’s clients • A standards driven data model that provides easy and consistent access to ADE data warehouses • An easy to maintain set of patterns and tools that target ADE skillset profiles

22. ADE IT Modernization Update EA Definition Reference Architecture A primary deliverable of the ADE EA is a Reference Architecture (RA) that provides the following components. • Reference Architecture • Reference Design • Reference Code Base

23. ADE IT Modernization Update EA Definition Process and Tooling The ADE EA includes a set of documentation that describes the ‘How To’ instructions and processes for resources to develop services from. In addition certain kinds of productivity tooling is provided to help ensure quality and standards are adhered too. • Environment Guidance • Development Guidance • Tooling • Code Snippets (Visual Studio IDE helpers) • Class and pattern Templates

24. ADE IT Modernization Update EA Definition Staff Profiles The type of resources that are needed to both develop and maintain services built on the ADE EA are taken into consideration. Target skillsets are defined and roles assigned to architectural components. • Profiles • Business • Application • Infrastructure

25. ADE IT Modernization Update EA Roadmap High Level Architecture Diagram (HLA)

26. ADE IT Modernization Update EA Roadmap Component Review

27. ADE IT Modernization Update EA Roadmap First Delivery State Affected Layers • Common • Entities Target Goal • To define the common Domain Model (Entities) for the enterprise at ADE. In addition, identify the common functions of the applications under the control of ADE. Benefits • The creation of a common way that all future systems and services will communicate with each other. This will simplify the needs of the database designers and remove the needs of the services exposed by ADE to have any internal knowledge of the business or rules in order to do their job. • A solid Domain Model is a necessity of any Enterprise architecture to function.

28. ADE IT Modernization Update EA Roadmap Second Delivery State Affected Layers • Common • Entities • Data Access • Monitoring Target Goal • To implement the Domain Model (Entities), the Common libraries for shared functionality, the Data Access components, and the Monitoring components. Benefits • A functioning Domain Model and the Data Access components necessary to move data into and out of the supporting data storage solutions (SQL). In addition the first version of a common enterprise library and the logging / monitoring features that will support future development.

29. ADE IT Modernization Update EA Roadmap Third Delivery State Affected Layers • Rules Engine • Business Logic • Services • Security • Applications: Internal Target Goal • The first application that is representative of the target architecture will be built. Benefits • A functioning application that can show business value under the new architecture. This application will be able to demonstrate(with hard data) the benefits to performance, maintainability, modularity, and distinct services to ADE. • This will also be the first time that ADE will be able to demonstrate a best practices security stack to its consumers both internal and externally.

30. ADE IT Modernization Update EA Roadmap Fourth Delivery State Affected Layers • Integration • 3rd Party Apps • Monitoring Target Goal • Provide externally visible services to partners and stakeholders. These services can be consumed in their applications to solve a particular business need or to provide data to ADE in order to it to complete its business responsibilities. Benefits • Provide the ability for external entities to consume services provided by ADE in order to solve their organizations needs. In addition this will provide a standard for all who wish to provide data to ADE.

31. Legislative Mapping Project Status Presented by Andrew Larson Refer to Attached Document 7

32. SAIS Business Payment Rules Legislative Mapping • Identify legislative citations for each SAIS business payment rules • 300 business rules found with matching state and federal legislative citations • New legislation discovered November 10 • Expected Wrap up week of November 21

33. AELAS Budget Presented by Mark Masterson Refer to Attached Documents 8a, 8b, 8c, 8d, 8e

34. ADE IT Modernization Effort AELAS Business Case • Launch of Business Case (LearningMate) • Reduce the total cost of ownership for various education technology product • Provide the flexibility to school districts • Plug-and-play various education technology systems/products • Reduce dependency on single vendor and wants to increase the ownership of data for districts and DOE • Improve the quality of data and develop standardization • To reduce the infrastructure cost • Provide software as a service and Infrastructure as a service • Refer to Attached Document 8a

35. ADE IT Modernization Effort AELAS: Identity Management System (IMS)Estimated Costs (Review): Microsoft FIM Refer to Attached Document 8b

36. ADE IT Modernization Effort AELAS: Identity Management System (IMS)Estimated Costs: Microsoft FIM

37. ADE IT Modernization Effort AZ-SLDS • State Dashboard and 5 Use Cases (Capstone BI) • Course Mapping: “Course Walk” (ESP) Refer to Attached Documents in 8d

38. ADE IT Modernization Effort Summary Budget Approval Recommendations

39. ADE IT Modernization EffortExecutive Budget Summary

40. ADE IT Modernization Effort AELAS Concept Approval for December Meeting • Enterprise Architecture (EA) • Refer to Attached Document 6 • CEDS • Refer to Attached Document 8f

41. ADE IT Modernization Effort AELAS Questions