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ADE IT Modernization Effort Update

ADE IT Modernization Effort Update . Presented to: ASCUS February 28 th , 2014 Presented by Mark T. Masterson. Starting with the end in mind. This is an Education Transformation not an IT initiative

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ADE IT Modernization Effort Update

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  1. ADE IT Modernization Effort Update Presented to: ASCUS February 28th, 2014 Presented by Mark T. Masterson

  2. Starting with the end in mind • This is an Education Transformation not an IT initiative • Technology can enable the transformation but only with a consolidated strategic view by education decision makers Enable parents, teachers, administrators and policy makers to make smart, effective and efficient decisions affecting student outcomes.

  3. The AELAS solution

  4. Opt-In Student Information System (SIS) Provides an alternative for LEAs looking to reduce per student costs and eliminate the burden of contract negotiation and management

  5. Opt-In SIS • Designed by Arizona SIS users for Arizona SIS users • Cost-effective contract • Implementation and management support provided by ADE • Districts choose if and when it is a good business decision for your district • Potential to save on licensing costs and staff time used to run and maintain own IT hardware and software systems • Creates competitive market place for all LEAs

  6. Evaluation stage • Addresses local education agencies’ needs for a comprehensive, cost-effective student information management solutions • LEAs participating in the pilot SIS will be invited to be key collaborators to shape implementation • Development of training models • Shaping software for LEA needs • Identifying best practices for implementation

  7. WHAT IS THE ED-FI SOLUTION?

  8. Future system overview • Student data is available for submission upon entry of a valid transactions in SIS • LEA should submit whatever data it can display for reporting

  9. The Ed-Fi solution • Converts data to one language and allows for consistent and comparable data reporting • This is a data push • ADE is not ‘pulling’ data directly from your SIS • Nearly real time transactions • System-to-system notification • Specifications for frequency of data push still being determined • Transaction errors notifications • Still under development • Will work with current SAIS users to help determine process

  10. Arizona Education Data Standards

  11. What is ? • AzEDS serves as the data standard for the Arizona Learning and Accountability System(AELAS) • Common language and processes that streamline communication • National data standards (CEDS) to simplify data processes • Reduces the burden of data requests made to LEAs

  12. Why do we need ? • We need AzEDS in order to make Arizona’s education system work better for everyone involved • Standardizes and streamlines the collection of data • Minimizes administration and puts educators back in the business of educating

  13. Benefits of • Allows your LEA to upload required student-level data to ADE in a reliable, consistent format • This single change will eliminate the millions of SAIS data errors every year • Reduces time spent on ADE data requests and enables near real-time student data to populate the new Arizona Dashboards (AZ Dash)

  14. Transactions for Release 1 • Student Enrollment • Student Re-admission • Student Withdrawal • Student Absence • Student Personal Information Change • Student Membership Change • Student District of Residence Transfer • Student FTE • Student Grade Transfer • Student Payer Factors • Student Year End Status • Student Attendance • Student Summer Withdrawals • Student Teacher Course Connections Please note, Release 1 will be run in parallel with today’s collections

  15. We are here to help • AzEDS@azed.gov • 602-542-5154 • AELAS@azed.gov

  16. Thank You Contact Mark T. Masterson Chief Information Officer (602) 542-0804Mark.Masterson@AZED.gov

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