Academic promotion to Levels C, D and E

1. Academic promotion to Levels C, D and E An overview – July 2011

2. An overview of academic promotion to Levels C, D and E It is important that you also read the information provided on the Academic Promotions website at http://hr.curtin.edu.au/academic_promotion.cfm as it contains important details relating to the process including timelines for each round Overview of academic promotion to levels C, D and E

3. Requirements for academic promotion You need to meet the qualification requirement: • PhD or equivalent qualification conferred by closing date OR • Significant expertise, standing and research or scholarship within the discipline and/or profession. This will normally only be considered where a PhD is not the usual expectation of the discipline • If you are applying without a PhD, you must have the support of both your Pro Vice-Chancellor and Head of School • Their support does not mean their individual assessor reports will recommend promotion Please contact the unit directly if considering applying for promotion without a PhD Overview of academic promotion to Levels C, D and E

4. Requirements for academic promotion You also need to meet 3 promotion criteria • Choose 3 criteria from choice of 4: • Teaching & Learning • Research/Creative Works • Leadership • Service • 1 criterion to be assessed on • High level of performance in duties at current level only • 2 criteria to be assessed on: • High level of performance in duties at current level, and • Satisfactory performance in duties at level above • 1 of the criteria to be assessed at current level and above must be Teaching & Learning OR Research/Creative Works Overview of academic promotion to Levels C, D and E

5. Requirements for academic promotion • Special case promotion • If you believe you have agreed duties that preclude you from meeting 3 of the 4 promotion criteria, you may apply to the Vice-Chancellor through the Academic Promotions Unit for consideration for promotion by special case up to and including level D • Higher level than the next • Applications are to be made from one level to the next (e.g. B to C). In exceptional circumstances, application for promotion to a higher level than the next (i.e. B to D) can be made through your Pro Vice-Chancellor to the Chair of the University Academic Promotions Committee Overview of academic promotion to levels C, D and E

6. Putting your case • Assess your readiness • Read the information on the Academic Promotions website including the Guidelines and documents on addressing the promotion criteria • Talk to your Head of School • Prepare your application • Round-specific application form • CV • Selected eVALUate teaching reports – if applicable • Contact your assessors Overview of academic promotion to Levels C, D and E

7. Application form and CV • Application form includes: • Applicant details • Includes periods of extended leave and EEO considerations • Promotion criteria and levels • Qualifications • Recent duties at Curtin • List duties over last 3 years at Curtin only - other information can go in the CV, publications and grants list and statements against criteria • Statements against criteria • Address 3 only • Strictly 1 page for each criterion • Checklist and declaration • CV is a maximum of 6 pages plus list of publications and grants Overview of academic promotion to Levels C, D and E

8. eVALUate reports • You are expected to provide eVALUate reports if you: • Are addressing Teaching & Learning at any level; and • Have teaching or coordination duties • These reports will be accepted: • Teaching Evaluation Reports (TERs); and • Unit Summary Reports (USRs) which should include your response to feedback and have been published You select which TERs and USRs to submit – see eVALUate website for how to interpret response rates • These reports will not be accepted: • Full Unit Reports (FURs) – if submitted, these will be deleted from your application Overview of academic promotion to Levels C, D and E

9. Submitting your application Follow the timelines to meet deadlines • Timelines are shown in the round-specific Guidelines and on the Academic Promotions website • Due dates are also shown on the forms By closing date: • Zip application and email to Academic Promotions Unit • Do not .pdf documents into a single document • Send assessor report form and documentation to assessors (and Dean/s where appropriate) Applications will not be considered by the Committee if they are late, incomplete or do not conform to the application requirements Overview of academic promotion to Levels C, D and E

10. Assessors Assessors independently assess the quality of your work • Pro Vice-Chancellor and Head of School assess all applications • If you have more than 1 position, you will need HOS/PVC reports for each position • If you work in an area outside a Faculty, your Deputy Vice-Chancellor will need to provide an assessor report • Applicant-nominated assessors • You select 1 – 3 applicant-nominated assessors • Each criterion must be assessed by at least 1 applicant-nominated assessor • Applicant-nominated assessors can assess 1 or more criteria Overview of academic promotion to Levels C, D and E

11. Faculty-nominated assessors Level E only • When you address Teaching & Learning or Research at level above, you will need Faculty-nominated assessors • If addressing Teaching & Learning at level above, contact your Dean Teaching & Learning who will nominate 2 external assessors • If addressing Research at level above, contact your Dean Research who will nominate 2 external assessors • Deans submit Faculty-nominated assessor details to Academic Promotions Unit in confidence • Academic Promotions Unit contacts Faculty-nominated assessors • Faculty-nominated assessors submit their reports directly to Academic Promotions Unit in confidence Overview of academic promotion to Levels C, D and E

12. Choosing and contacting applicant-nominated assessors • Choose your applicant-nominated assessors carefully • You should ensure the assessors you choose know you and/or your work; and • Are of a calibre or standing that will convince the Committee that they have the appropriate expertise/knowledge/experience to provide a useful independent assessment • You will also need to consider whether to choose an assessor who is internal or external to the University • Ensure your assessors are able to provide their report to the Academic Promotions Unit by the due date • Provide your assessors with: • A copy of your application together with the assessor report form by the date specified for that round • Any evidence they will need to make their assessment e.g. course materials, research papers, awards, evaluations Overview of academic promotion to Levels C, D and E

13. Submission of assessor reports • Applicant-nominated assessor reports • These are submitted directly to the Academic Promotions Unit in confidence • The Unit will advise you by email when each report is received • You are responsible for ensuring all your applicant-nominated reports are submitted to the Unit by the date specified for that round • PVC and HOS assessor reports • PVC and HOS assessor reports are submitted directly to the Unit • The Unit forwards them to you for an optional response • Your response must be submitted to the Unit by the specified date Overview of academic promotion to Levels C, D and E

14. Interim stages • Applications are checked to ensure: • Qualification requirement is met • Teaching & Learning or Research is addressed at current level and level above • Application is complete • Application only contains material which conforms to the Guidelines • Each criterion is addressed by at least 1 applicant-nominated assessor • You need to be contactable • After submission of your application, you will need to be available to be contacted by the Academic Promotions Unit and/or the Office of Research and Development for preparation of your research report Overview of academic promotion to Levels C, D and E

15. Research report The Office of Research & Development (ORD) provides verified information for each applicant on: • Four years of RPI data by category for RPI rounds that have been completed (i.e. finalised awards post-appeal) • Research publication list and summary (by category) of VERIFIED publications on SCRIPT • Successful grants on SCRIPT Research Projects in which the applicant is a named investigator Overview of academic promotion to Levels C, D and E

16. Research activity – the complete picture • To ensure an accurate research report, it is your responsibility to ensure: • The information you have entered on SCRIPT is correct • Your activity within the SCRIPT system is up to date • All evidentiary material is attached or supplied to ORD by the closing date for applications • The Committee will also consider the additional research and scholarship information in your: • Application • Assessor reports Overview of academic promotion to Levels C, D and E

17. Final stages • University Academic Promotions Committee meets to assess applications • Vice-Chancellor is notified of Committee’s recommendations for approval • All Applicants, their PVC/HOS and Remuneration are notified of the outcome • Unsuccessful applicants and their PVC and HOS are provided with feedback on: • Strengths • Weaknesses • Improvements required • Effective promotion dates for successful applicants: • Round 1: 1 August of current year • Round 2: 1 January of following year Overview of academic promotion to Levels C, D and E

18. Top tips • Read all the information on the Academic Promotions website including the Guidelines and the information on addressing promotion criteria • Use the round-specific Guidelines and forms • Check details e.g. specify criteria at the correct levels on both the front page of application and the statements against criteria • Remember to sign and date forms • Ask Head of School for HOS assessor report (not Head of Department) • Do not submit eVALUate Full Unit Reports (FURs) • Make sure all 3 criteria are covered by at least 1 applicant-nominated assessor and ensure these reports are submitted on time • Contact the Academic Promotions Unit if you have a query Overview of academic promotion to Levels C, D and E

19. Promotion criteria • Excellence in Teaching and Learning as applied to duties of the appropriate level • High quality outcomes appropriate to the discipline in Research/Creative Works as applied to duties of the appropriate level • Leadership that impacts positively on Curtin’s strategic directions as applied to duties of the appropriate level • Demonstrated excellence in Service in line with Curtin’s strategic directions as applied to duties of the appropriate level Overview of academic promotion to Levels C, D and E

20. Teaching & Learning criterionExcellence in Teaching and Learning as applied to duties of the appropriate level Overview of academic promotion to Levels C, D and E

21. Scholarship in Teaching • All applicants addressing the Teaching and Learning criterion are expected to: • Be engaged in scholarship in teaching and learning; and • Demonstrate evidence of external critical evaluation of work and/or peer review e.g. publications, competitive grants and awards • Scholarship or Research? • It is important to distinguish between research into and publications on teaching and learning at tertiary level (scholarship), and research into and publications on other areas of teaching e.g. secondary school teaching (research) Overview of academic promotion to Levels C, D and E

22. Concepts underlying promotion Scope of Influence and Responsibility National, international T&L influence Distinguished SoTL Outputs E New curriculum D Significant SoTL Outputs Reputation & Recognition Quality & Impact Program Co-ordination C Outputs SoTL Unit Co-ordination B Outputs PG Tutorials A UG Outputs Demonstrating High Levels of Performance

23. Glassick et al (1997, 36): 6 standards common to all Boyer’s scholarships • Clear goals - important questions identified • Adequate preparation - build on existing scholarship, with skills and resource to advance project • Appropriate methods = methodology and preparedness to modify as necessary • Significant results – will it make a contribution to the field and identify new equations for exploration • Effective presentation – making it public and available for critique • Reflective critique - is the work critically evaluated? Overview of academic promotion to levels C, D and E

24. Scholarship in teaching and learning • Intellectual works, the significance of which is validated by peers and which is communicated • Principle of peer review and recognition becomes increasingly important as the academic progresses through the ranks • Scholarship emphasizes project-oriented behaviour that results in a measurable outcome or product • Publication, written report, manual, text book, refereed conference paper Overview of academic promotion to levels C, D and E

25. The Scholarly teacher • Reflects upon his/her teaching experience • Develops theories about what works best • Puts these theories into action to generate new experiences from which to learn • Shares these outcomes with colleagues through peer review • Thus builds scholarly knowledge about teaching practice Overview of academic promotion to levels C, D and E

26. Core components of scholarship • Should be public • Open to critical review and evaluation • Accessible for exchange and use by other members of one’s scholarly community Overview of academic promotion to levels C, D and E

27. Some Types of SoTL • Reports on particular teaching episodes (methodical case studies of what worked well or before and after studies) • Reflections of years of teaching experience informed by other SoTL • Larger comparisons of units/courses and student change over time • Summaries and meta-analyses of sets of prior studies • Studies to investigate aspects of teaching (TRN, FYE, Grad Apps, blended learning, assessment) • Different perspectives: e.g. interdisciplinary learning, technology based enquiry, meta theory related e.g. situational learning, authentic learning, WIL • See SoTL Tutorial http://www.issotl.org/tutorial/sotltutorial/home/html Overview of academic promotion to levels C, D and E

28. Criteria by which to assess scholarly work Exhibit a high level of discipline-related expertise • Be innovative • Able to be replicated • Elaborated • Documented • Peer-reviewed • Of significance Overview of academic promotion to levels C, D and E

29. Useful websites • International Society for the Scholarship of Teaching and Learning http://www.issotl.org/index.html • International Journal for the Scholarship of Teaching and Learning http://academics.georgiasouthern.edu/ijsotl/ • CASTL (Carnegie Academy for the Scholarship of Teaching and Learning) • http://www.carnegiefoundation.org/programs/index.asp?key=21 • The Australian Scholarship in Teaching Project • http://www.clt.uts.edu.au/Scholarship/Home Page.html Overview of academic promotion to levels C, D and E

30. Research/Creative Works criterionHigh quality outcomes appropriate to the discipline in Research/Creative Works as applied to duties of the appropriate level Overview of academic promotion to Levels C, D and E

31. Leadership criterionLeadership that impacts positively on Curtin’s strategic directions as applied to duties of the appropriate level Overview of academic promotion to Levels C, D and E

32. Service criterionDemonstrated excellence in Service in line with Curtin’s strategic directions as applied to duties of the appropriate level Overview of academic promotion to Levels C, D and E

33. Addressing the promotion criteria • Some duties may be relevant to more than one criterion • You may use different aspects of a duty in different criteria • You cannot use the same activity as evidence in more than one criterion Overview of academic promotion to Levels C, D and E

34. Demonstrating excellence in duties of current leveland satisfactory performance in duties of level above See the Academic Promotions website at http://hr.curtin.edu.au/academic_promotion.cfm for: • Academic Promotions Guidelines • Documents on addressing the promotion criteria • Links to: • Curtin Expectations for Academic Performance (CEAP) which includes RPI tables which indicate typical research performance of the Faculties • eVALUate website which includes information on interpreting result rates, and Faculty and University eVALUate results • University and Faculty plans Overview of academic promotion to Levels C, D and E

35. Statements against the promotion criteria In your statements: • Be clear and concise • Focus on your achievements, contributions, outcomes and outputs • Provide evidence for your claims • Note whether achievements are at Area/School/Faculty/ University/State/National/International level • Separate evidence for excellence in duties of current level from evidence for satisfactory performance in duties of level above where possible Overview of academic promotion to Levels C, D and E

36. Useful contacts Academic Promotions Unit Email: academicpromotions@curtin.edu.auPhone: 9266 4318 ORD Research report Dr Melinda Thompson, Manager Research Operations, Office of Research & Development Email: melinda.thompson@curtin.edu.auPhone: 9266 7112 SCRIPT Office of Research and Development Email: http://research.curtin.edu.au/guides/script.cfm eVALUate Beatrice Tucker, Manager Evaluation, Office of Teaching and Learning Email: B.Tucker@curtin.edu.auPhone: 9266 1092 EEO Amanda Willis, Director Corporate Values and Equity Email: A.Willis@curtin.edu.au Phone: 9266 2772 Overview of academic promotion to Levels C, D and E