ACADEMIC PROMOTIONS to levels C, D & E Information Session

1. ACADEMIC PROMOTIONS to levels C, D & EInformation Session Pip Rundle

2. What we will cover today… • Changes to academic promotions for 2014 • Qualification requirements • Your role and selecting weightings • Making a case for promotion • How is your application scored? • Assessors – who are they? what are they for? • Supporting documentation • Some important dates • Preparing your application • Who can help? • Questions

3. Changes to academic promotions for 2014 • Academic Promotions Procedures • Approved on 2 June 2014, after University-wide consultation • PVCs replace pool of Faculty-nominated Professors • Academic Board-nominated Professors remain • Academic promotions process • New online portal • Available on Academic Promotions website • Currently in testing phase Academic Promotions Information Session

4. Academic Promotions Academic Promotions Information Session

5. Qualification requirements • Other than in exceptional circumstances, promotion requires a doctoral degree • An exceptional circumstance is when a doctoral degree is not the discipline norm and will require evidence of significant expertise, standing and research or scholarship within the discipline • Conferral of a doctoral degree must be prior to the closing date of applications • If you do not hold a doctoral degree, you must make a case for equivalence and the HOS and PVC must support your case • Exception: • Staff appointed to a Teaching Focussed Clinical/Professional role Academic Promotions Information Session

6. Your role… • You must demonstrate evidence of overall high performance at current level in the following promotion criteria: including Teaching Focussed Clinical/Professional including Research Academic and Curtin Research Contract Academic Promotions Information Session

7. …selecting weightings • Weight your contributions based on your contributions to the criteria and the extent to which these align with the University’s strategic plan • Refer to your line manager for your agreed workload allocation • Non-standard weightings, in exceptional circumstances, a staff member with agreed non-standard duties may select a weighting outside the above ranges Academic Promotions Information Session

8. Making a case for promotion • Addressing the criteria • Evidence of a sustained record of overall high performance at the current level as outlined in CEAP • Highlight evidence since your appointment or promotion to your current level – focus on achievements, contributions and impact • If you were previously unsuccessful for promotion, you must highlight your achievements since your last application • If you are applying for level E, you must address ‘how you envisage yourself contributing to the University as a Professor’ • You may use different aspects of an activity in different criteria, but cannot use the same activity as evidence in more than one criterion • Be clear, concise and coherent – use headings and order your evidence logically Academic Promotions Information Session

9. Making a case for promotion • Achievement relative to opportunity • Acknowledging relevant personal circumstances, part-time employment and extended leave in your application will enable the UAPC to assess your achievement relative to opportunity • Example – extended leave + part-time employment: • This staff member has worked the equivalent of just over a year full-time in the past 3 years Academic Promotions Information Session

10. Making a case for promotion • Equal Employment Opportunity Considerations • EEO considerations are circumstances which: • Relate to grounds covered under Equal Opportunity legislation • May have an adverse impact on any aspect of your performance • You believe should be taken into account when your application is considered • Strongly recommend you contact Amanda Willis, Director Equity, Ethics and Social Justice Academic Promotions Information Session

11. How is your application scored? • The UAPC scores all applicants against the same five point scale: • What are some of the things the UAPC is looking for? • Evidence of sustained overall high performance at the current level • Capacity to perform satisfactorily at the level applied for • Achievements since appointment, promotion or last promotion application • Level of impact and quality of activities and achievements Academic Promotions Information Session

12. How is your application scored? • UAPC example of scoring for a Teaching & Research applicant: A score of 30 or above is required to be successful for promotion Academic Promotions Information Session

13. Assessors – who are they? what do they do? • Assessors independently assess the quality of your work • Applicant-nominated assessors • May be internal or external – ensure their standing, knowledge and experience is appropriate to make an assessment on your requested criteria • Ensure the app-nom knows sufficient of your work to make informed assessment • Ensure they are available to meet the deadline • Faculty-nominated assessors for level E applicants only • Faculty office nominates 2 x Fac-noms external to University • Selected for their standing, knowledge and expertise in your discipline • Fac-nomswill comment on all criteria and your suitability to be promoted to Professor • Names and reports of Fac-noms remain confidential Academic Promotions Information Session

14. Assessors – who are they? what do they do? • Faculty assessors (HOS or equivalent and PVCs) • HOS comment on your duties, workload allocation and the evidence presented in your application. They will also rate the level of their support for your promotion • HOS report should provide evidence to support their rating of your application • PVCs, as of this year, will attend the UAPC meetings and comment on your application and your suitability for promotion within the Faculty • HOS and PVCs are advised to meet to discuss all applications for promotion • PVCs will provide feedback to all non-successful applicants to assist you to prepare a stronger case for a future application Academic Promotions Information Session

15. Supporting documentation • Curriculum Vitae and list of publications and grants • CV = maximum of 6 pages plus list of publications and grants • Academic Promotions website has suggested list of headings • Include the progress of your activities (eg. submitted, accepted for pub., published) • MyResearch Activity Report • Your responsibility to ensure SCRIPT is up to date and correct • MyResearch Activity Report will contain verified data for 2013. Data for 2014 will not be verified • The Report start year is at your discretion – at least three years is suggested, depending on when you commenced work at Curtin Academic Promotions Information Session

16. Supporting documentation • eVALUates • You are expected to include eVALUates (USRs and TERs) if you are addressing the Teaching & Learning criteria and have teaching or coordination duties • Collate a set of eVALUates that demonstrate the quality and impact of your teaching • USRs should include your response to feedback and have been published • FURs may not be submitted to the UAPC • To submit multiple eVALUates create a pdf document or collate into a zip file Please remove the cover sheets before submitting your eVALUates Academic Promotions Information Session

17. Some important dates • Applications closing date 5pm, Friday 19 September • Applicant-nominated assessor reports request email to be sent by 19 September • Applicant-nominated assessor reports closing date 5pm, Monday 6 October • Faculty-nominated assessor reports closing date (level E only) Friday 17 October • UAPC meetings End of November • Effective date of promotion 1 December 2014 (backdated) Academic Promotions Information Session

18. Preparing for your application • Checklist: • Read the information on the Academic Promotions webpages • Meet with your Head of School or equivalent to discuss your intent to apply • Contact your intended applicant-nominated assessors • Collate evidence to demonstrate excellence at your current level relative to opportunity • Update your CV and list of publications and grants • Update SCRIPT and ensure you can provide a current MyResearch Activity Report •  If addressing the Teaching & Learning criteria, collate a set of USR and TER eVALUates to demonstrate the quality and impact of your teaching Academic Promotions Information Session

19. Who can help? • Academic Promotions • Website: http://hr.curtin.edu.au/academic_promotion.cfm • Contact: Pip Rundle ext 4318 • Email: academicpromotions@curtin.edu.au • SCRIPT • Website: http://research.curtin.edu.au/guides/script.cfm • eVALUates • Website: http://evaluate.curtin.edu.au/ • Equal Employment Opportunity • Website: http://eesj.curtin.edu.au/staff_equity/index.cfm Academic Promotions Information Session

20. Questions?