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Speeches & Meetings

Speeches & Meetings. Before the Meeting/Speech. Get background information on the group or speaker, including a copy of the agenda or the speech, if Learn the names of all participants Assign them a number before the meeting, etc., so you don’t have to keep writing their name

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Speeches & Meetings

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  1. Speeches & Meetings

  2. Before the Meeting/Speech • Get background information on the group or speaker, including a copy of the agenda or the speech, if • Learn the names of all participants • Assign them a number before the meeting, etc., so you don’t have to keep writing their name • Know president and secretary, they may have handouts and can help fill in missing information • Find out if there will be an opportunity to interview the speaker or participants before or after the event • Arrive early and find a seat where you can see and hear as much as possible

  3. During the Meeting/Speech • Listen to others’ questions to identify makings of a good story • Introduce yourself to the speaker or the participants in the meeting if they do not know you already • Describe what you see • Report what you hear: Quotations, direct and indirect, help the writer describe any debate that takes place • You must cover the entire event, including the possible consequences of what was said or of the actions taken • Remember, you are taking the place of John Q. Public who couldn’t be there

  4. After the Meeting/Speech • Provide clarity and detail: Be specific as possible • Use and equal number of direct and indirect quotes • Rarely will you have a speech story with just one source quoted • Try to quote at least three sources in each story: a reaction quote, a quote from an opposing viewpoint, an analysis quote, etc. • Check facts • Identify and seek responses from people who may be affected by what happens at a speech or meeting or who may have other points of view • Also, people say things in speeches that may or may not be true or may be opinion

  5. After the Meeting/Speech • Rarely report events in chronological order • Neverstart a speech or meeting story with, “John Smith spoke on Wednesday,” and never write “The City Council met on Wednesday and …” • In a speech, look for the theme of the speech and note those quotes that explain and relate to that particular theme • If possible, find the summary quote that best reflects the speaker's theme, write it as an indirect quote, and use it as the lead • Remember, what is generally said is more important than who said it, so your leads will start with information, rather than a name

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