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Presentation Skills

Presentation Skills. Adapted from Dr. Pooja Purang and others. What is your vision of the ideal presenter in our environment: IWRM Capacity Development?. Preparation. Who is your audience? What do you want to present (content)? Why do you want to present (purpose)?

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Presentation Skills

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  1. Presentation Skills Adapted from Dr. Pooja Purang and others

  2. What is your vision of the ideal presenter in our environment: IWRM Capacity Development?

  3. Preparation Who is your audience? What do you want to present (content)? Why do you want to present (purpose)? Where will you be presenting (place)? How do you want to present (words to be used or not, slides to be used)

  4. Audience Analysis • What is the audience interested in • What does the audience want • What does the audience already know and needs to know • What are their needs, expectations from this presentation • How will the audience benefit from this presentation

  5. Content Analysis • Structure the content in line with the audience’s needs • What do you want to tell the audience? • What is your objective? • Prepare keeping in mind the time allotted • Anticipate the questions and prepare • Collect material from a variety of sources • Arrange points logically and sequentially • Prepare handouts as well

  6. Stage Fright • Everyone has it to some degree • Can be used constructively • Key issue is not elimination of fear Instead channel the energy it generates for an effective presentation

  7. Stage Fright • Audiences are forgiving • Nervousness is usually invisible • Be yourself • Practice deep breathing/ visualization techniques • Begin in your comfort zone

  8. Eye Contact • Never let them out of your sight. • Looking them in the eye makes them feel that they are influencing what you say. • Eye contact allows the presentation to approximate conversation—the audience feels much more involved.

  9. Body Language NO-NO’s • Lean on or grip the podium • Rock or sway in place • Stand immobile • Use a single gesture repeatedly • Examine or bite your fingernails

  10. Body Language NO-NO’s • Cross your arms in front of your chest • Use obviously practiced or stilted gestures • Chew gum or eat candy • Click or tap your pen, pencil or pointer

  11. Preparation – Structure • Sequence should be logical & understandable • Interim summaries- Recaps • Value of visual aids-flip charts, handouts etc.

  12. Effective Delivery • Be active - move • Be purposeful - controlled gestures • Variations – vocal (pitch, volume, rate) • Be natural • Be direct – don’t just talk in front of the audience talk to them

  13. Verbal Communication- barriers • Speaking too fast • Using jargon • Tone and content • Complicated or ambiguous language • Not questioning • Physical State of the audience

  14. Sensitivity to the audience • “see” the audience • Take non-verbal feedback -congruent and incongruent body language • Modify to meet audience needs • Don’t just make it as a presentation

  15. Making an effective opening How to attract the audience right from the beginning. Think ofone of the following techniques to introduce your talk: • Give them a problem to think about(Suppose you... Why is it that...) • Give them some amazing facts.(Did you know that ...) • Give them a story or a personal anecdote(stories always atract attention) • Use a citation(if you want to start on a more philosophical note) • Make a funny remark(but be careful with humour, not all jokes work well) • Record a music pieceperhaps (if appropriate for the topic)

  16. Audience Involvement • Involve the audience, if time. • Ask questions; call on individuals; small group activities • Utilize progressive disclosure • Repeat what they say • Write responses on white board or flip chart

  17. Questions & Answers “Does anyone have any questions for my answers?” -Henry Kissinger

  18. Questions & Answers • Beginning of a whole new interactive presentation • Opportunity to make a point • Most presentations are won or lost here

  19. Anticipate lines of questioning Rehearse Don’t rank questions Keep answers brief Be honest—don’t BS Avoid negative words Don’t repeat negative questions Clarify question Defer to experts Move your eyes off questioner If negative, end your response focused on somebody else Questions & Answers

  20. THE RULE NEVER argue with a member of the audience.

  21. “Better to keep your mouth shut and appear ignorant than open it and remove all doubt.” -Mark Twain

  22. Instead… • Look at the questioner. • Remain neutral and attentive. • Listen to the whole question. • Pause before you respond. • Address the questioner, then move your eyes to others.

  23. Easy as A B C “I can’t Answer that question Because …, but I Can tell you…”

  24. Handling Questions • Do not get confused • You are not supposed to know everything • Anticipate and keep answers ready • Sometime questions themselves give you a lead to highlight your point of view

  25. Prepare Closing • Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation • Summarize- highlight important points • Suggest action- what to do and when, where and how to do it

  26. “Make sure you have finished speaking before your audience has finished listening.” -Dorothy Sarnoff

  27. Thank you

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