Compliance Update: Bilingual /ESL

1. Compliance Update: Bilingual /ESL University of Houston-Clear Lake Collaborative Bilingual Administrator Training Project March 30, 2004

2. AGENDA • Overview of Performance-Based Monitoring System • Review current Title III and AYP requirements • Examine Required Compliance in BE/ESL Region IV Education Service Center, Houston TX

3. OVERVIEW OF PBM • DEC is gone! • House Bill 3459: • Eliminated the DEC processes • Established parameters on type and extent of allowable monitoring activities by TEA • Specified that compliance in state programs is local board responsibility Region IV Education Service Center, Houston TX

4. OVERVIEW OF PBM • New system developed by TEA: • Utilizes data-driven, performance-based system • Reduces burden of monitoring on LEAs • Encourages continuous improvement in alignment with state accountability system Region IV Education Service Center, Houston TX

5. OVERVIEW OF PBM • New system developed by TEA: • 2003-04 is a transition year • Monitoring activities coordinated across the Agency to extent possible • Reflect emphasis on data integrity, data analysis, and student performance Region IV Education Service Center, Houston TX

6. OVERVIEW OF PBM • Programs examined in PBM: • Special education • Bilingual/ESL • Career and Technology Education • Migrant Education • Title I, Part A • Title II Region IV Education Service Center, Houston TX

7. OVERVIEW OF PBM • Organization of monitoring activities at TEA: • Division of Special Education Monitoring (special education) • Division of Performance-Based Monitoring and Division of Interventions (federal programs) Region IV Education Service Center, Houston TX

8. OVERVIEW OF PBM • Level of intervention determined by risk analysis: • Student performance data elements in other programs (TAKS and dropout)—elements updated to reflect TAKS Region IV Education Service Center, Houston TX

9. OVERVIEW OF PBM • Risk analysis defined in revised PAS/DAS methodology document: • How to read a risk Summary Report Performance-Based Monitoring Analysis System, School Year 2003-04—February 12, 2004 Region IV Education Service Center, Houston TX

10. STAGES OF INTERVENTION: Federal Programs • Stage 1: Data Identification and Review • Stage 2: Data Analysis and Recommended Self-Evaluation • Stage 3: Improvement Planning • Stage 4: On-site Monitoring Region IV Education Service Center, Houston TX

11. FEDERAL PROGRAMS PBM • Stage 1: Data Identification and Review • Telephone inquiry from TEA Division of Performance-Based Monitoring • Purposes of telephone inquiry • Results documented at TEA and copy to LEA/ESC Region IV Education Service Center, Houston TX

12. FEDERAL PROGRAMS PBM • Stage 1 Trigger: • Scheduled for 2003-04 DEC visit AND • Risk level 2 on any “other program” (i.e. not special education) data element EXCEPT Title I, Part A—Economically Disadvantaged Academic Performance and Title II—Academic Performance Region IV Education Service Center, Houston TX

13. FEDERAL PROGRAMS PBM • Stage 2: Data Analysis and Recommended Self-Evaluation • Letter from TEA Division of Performance-Based Monitoring • Purposes of letter • Self-evaluation not required but recommended—format, contents local decision Region IV Education Service Center, Houston TX

14. FEDERAL PROGRAMS PBM • Stage 2 Trigger: • Scheduled for 2003-04 DEC visit AND • Risk level 3 on any “other program” data element EXCEPT Title II—Academic Performance Region IV Education Service Center, Houston TX

15. FEDERAL PROGRAMS PBM • Stage 3: Improvement Planning • Letter from TEA Division of Interventions • Purposes of letter • Locally-developed improvement plan submitted to TEA; plan based on specified evaluation criteria Region IV Education Service Center, Houston TX

16. FEDERAL PROGRAMS PBM • Stage 3 Trigger: • Scheduled for 2003-04 DEC visit AND • Risk level 4 on any “other program” data element OR • Risk level 2 on Title II—Academic Performance data element Region IV Education Service Center, Houston TX

17. FEDERAL PROGRAMS PBM • Stage 4: On-site Monitoring • TEA staff from Division of Interventions makes on-site visit to review targeted program area/student performance Region IV Education Service Center, Houston TX

18. FEDERAL PROGRAMS PBM • Stage 4 Trigger: • Improvement plan deemed insufficient based on review by at least two TEA staff using standard set of criteria Region IV Education Service Center, Houston TX

19. NCLB Adequate Yearly Progress (AYP) Requirements for State Academic Assessments in Reading and Math

20. AYP Criteria for Reading and Math Districts and campuses must meet AYP targets for PARTICIPATION and PERFORMANCE on state academic assessments in readingand math, Grades 3-8 and 10. Region IV Education Service Center, Houston TX

21. AYP Targets The same AYP targets apply to the “all students” category as to the “LEP students” category. Region IV Education Service Center, Houston TX

22. Region IV Education Service Center, Houston TX

23. Participation Target In spring 2003, LEP students who were exempt from TAKS counted against the 95% calculation. Performance Target These students were not part of the performance calculation. Region IV Education Service Center, Houston TX

24. RPTE • The RPTE will continue to be used to assess the domain of reading in Grades 3-12. There may be a minor change in the answer document coding. Region IV Education Service Center, Houston TX

25. NCLB English Language Proficiency Assessments • Title III requires states to conduct annual statewide assessments to show progress of LEP students in the domains of listening, speaking, reading, writing, and comprehension in K - 12 Region IV Education Service Center, Houston TX

26. NCLB English Language Proficiency Assessments • TEA has developed observation protocols that will allow teachers to holistically rate students’ English language proficiency. Region IV Education Service Center, Houston TX

27. NCLB English Language Proficiency Assessments • Observation Protocols • Grades K-2: Listening, speaking, reading, and writing • Grades 3-12: Listening, speaking, and writing Region IV Education Service Center, Houston TX

28. NCLB English Language Proficiency Assessments • Dates relative to observation protocol implementation: • March 1, 2004: TEA training • March 19, 2004: TEA training by TETN • By April 2, 2004: District and campus training • By April 16, 2004: Teachers administering the protocol receive training • April 12 – May 14, 2004: Trained teachers administer protocol • By May 21, 2004: Districts return protocol materials Region IV Education Service Center, Houston TX

29. Mathematics • Districts will have the option to administer a released TAKS math test with appropriate linguistic accommodations as an alternative assessment for grades 3-8 and 10 who qualify for a LEP exemption from the live TAKS math test Region IV Education Service Center, Houston TX

30. Mathematics • The released test must be at the student’s enrolled grade and Spanish version tests may be used. Region IV Education Service Center, Houston TX

31. Mathematics • This alternative assessment could possibly provide data for the AYP participation measure. Region IV Education Service Center, Houston TX

32. Exemption/Inclusion Policy The ideas under discussion for AYP math/reading would not change in any way the LPAC manual decision-making procedures concerning appropriate inclusion in TAKS. Region IV Education Service Center, Houston TX

33. State Compliance for BE/ESL • House Bill 3459: • Eliminated the DEC processes • Established parameters on type and extent of allowable monitoring activities by TEA • Specified that compliance in state programs is local board responsibility Region IV Education Service Center, Houston TX

34. Implementation of Required ESL Program • All LEP students are enrolled in the required ESL program Region IV Education Service Center, Houston TX

35. Implementation of Required Bilingual Education Program • All LEP students in the elementary grades are enrolled in the required bilingual education program Region IV Education Service Center, Houston TX

36. Administration of the RPTE • All LEP students, including students who have parent denials, have taken the RPTE Region IV Education Service Center, Houston TX

37. Exemption from State-wide Assessment • Students who were exempted from the statewide assessment in Grades 3-11 are immigrants who met the requirements for exception, 12th grade TAKS students may receive a 1 time postponement. Region IV Education Service Center, Houston TX

38. Summer Program • Notification to parents/community that the LEA offers summer school for Grades K-1 Region IV Education Service Center, Houston TX

39. Annual Evaluation Report • The LEA annual report includes all of the following: • Periodic assessment and continuous diagnosis in the languages of instruction • Educational performance reports that reflect academic progress in either language of the LEP student • Measures that demonstrate the extent to which they are becoming proficient Region IV Education Service Center, Houston TX

40. Annual Evaluation Report • The LEA annual report includes all of the following: • The number of students who have exited the BE/ESL programs • The number of teachers and aides trained and frequency, scope and results of the training Region IV Education Service Center, Houston TX

41. Home Language Survey • The original, signed home language surveys (HLS) are in English and Spanish and other languages as applicable and are in the student’s permanent record folder Region IV Education Service Center, Houston TX

42. Identification Using OLPT • If a language other than English is reported on the HLS, students were tested with an agency-approved OLPT in English in Grades PK-12 in LEAs required to provide an ESL program; and in the home language in PK-elementary grades in LEAsrequired to provide a bilingual education program Region IV Education Service Center, Houston TX

43. Training in OLPT Administration • The OLPT administrator is fluent in the language of the test and trained to administer the OLPT Region IV Education Service Center, Houston TX

44. Timelines for Placement • LEP students are placed in the recommended program within four weeks of initial enrollment Region IV Education Service Center, Houston TX

45. LPAC Uses Required Criteria for Identification/Placement • The LPAC uses OLPT scores for students in Grades PK-1 and an OLPT and the English reading and language arts sections of an approved norm-referenced test for Grades 2-12 Region IV Education Service Center, Houston TX

46. Over representation/ Under representation • The LEA does not over-identify LEP students for special education programs • Lack of English language proficiency was not used as a criterion for referral to special education • The LEA does not under identify LEP students for honors or G/T education programs Region IV Education Service Center, Houston TX

47. Information Provided to Parents • Documentation that the benefits of placement in the program have been explained to parents who deny permission to enroll their child in the required program Region IV Education Service Center, Houston TX

48. Certified Teachers Assigned • Teachers assigned to teach in the BE and/or ESL program are appropriately certified Region IV Education Service Center, Houston TX

49. Expenditure of the Bilingual Education Allotment • Funds were expended only for the following: • Program and student evaluation • Instructional materials and equipment • Staff development • Supplemental staff expenses • Salary supplements for teachers • Other supplies required for quality instruction and smaller class size Region IV Education Service Center, Houston TX

50. State Adopted Textbooks • The LEA uses state adopted textbooks in the content areas in English and the native language for all grade levels in the BE/ESL programs Region IV Education Service Center, Houston TX