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Delivering Value Driven Document Management

Delivering Value Driven Document Management. The Business Case. An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution. Introducing SmartSearch…. Designed specifically for the needs of today’s business environment

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Delivering Value Driven Document Management

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  1. Delivering Value Driven Document Management

  2. The Business Case An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution

  3. Introducing SmartSearch… Designed specifically for the needs of today’s business environment • Value Driven Price Point • Feature Rich • Easy to Learn and Use

  4. Technically Speaking • Built on the .NET Platform using Service Oriented Architecture (SOA) • Microsoft SQL Database Engine • Supports Native file formats; PDF, TIFF, JPG, PNG, PCX, etc • Integrated with Microsoft Active Directory

  5. What Does SmartSearch Do? • SmartSearch eliminates paper based filing systems and replaces it with an easy to use image management tool • SmartSearch provides a powerful search engine so that documents can be found in seconds • SmartSearch provides tool for sharing and distributing documents

  6. Why Not Just Scan PDF’s to a File? • Scanning to a file on the network is fine for a few documents but it is not a tool for managing hundreds or even thousands of scanned images. • Instead of “drilling down” through file directories, SmartSearch allows you to search and find documents in seconds. • SmartSearch allows you to search on multiple search fields (Vendor Name, Invoice Number, Date, etc) instead of just looking for in a folder for a file name

  7. Who Uses SmartSearch? – Anyone with Paper

  8. SmartSearch Design • In Boxes – Scan your documents to an In Box for future filing • Archives – Easily created “file cabinets” that securely hold documents after being described • Stored Searches – Search for Archived documents in seconds using the power of a SQL database engine In Boxes Search Results Archives

  9. Scan It • The user scans a documents from a scanner or MFP to an In Box on the network using a saved script; i.e. John’s In Box

  10. File It Fully Customizable Fields The user goes back to their PC and “files” the document by describing it through pre-set index fields searches

  11. Find It The user can now find a document in seconds by running a search on any archive.

  12. Edit It • Annotate documents with your choice of: • Highlighter • Post It Note • Redaction Marker • Embed Signatures

  13. Share It • Print documents • Fax documents through your MFP • Email documents as a PDF (No Adobe required)

  14. New in SmartSearch 2.0! New Image processing features for MFP scanning: • Image Enhancement • Intelligent Document Separation • Bar Code Recognition

  15. Image Enhancement Enhancement scanned images coming from your Multifunctional Printer (MFP) • De-Skew • De-Speckle • Auto-Crop

  16. Intelligent Document Separation Batch Scan documents from your MFP and SmartSearch will separate them automatically • Bar Code Separation • Blank Page Separation • Blank Page Deletion • Auto-Rotation

  17. Bar Code Recognition Automate Document Indexing through Bar Code Recognition • Image Enhancement • Intelligent Document Separation • Bar Code Recognition

  18. Expand Your Solutions

  19. In Summary… SmartSearch Delivers: An easy to use solution with all of the Document Management functionality you need at a price you can truly afford.

  20. Questions? Contact Curt Wickett at Connecticut Business Systems to answer any questions or to schedule a demonstration. Tel: (860) 667-2900 X1143 Cell: (203) 395-2639 Email: cwickett@cbs-gisx.com

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