Setting up M & E Systems

Setting up M & E Systems How is an M & E framework derived from the logframe?

The Logframe matrix structure

The Logical Framework Approach • Vertical Logic: Constructing Activity Description in the logframe involves a chain of causality (& the associated means-ends relationships) - if inputs are provided, then the work programme can be undertaken; - if the work programme is undertaken, then outputs will be produced;

Vertical Logic (contd) - if outputs are produced, then component objectives will be achieved; - if component objectives are achieved, then the purpose will be supported, and - if the activity purpose is supported, this should then contribute to the overall goal

The horizontal logic & the link to M & E • The horizontal logic of the logframe matrix helps to establish the basis for M & E • Indicators – specify how the achievement of activity objectives will be measured and verified. • They also provide the basis for monitoring activity progress: i.e. - completion of work programme tasks; - delivery of outputs; and - progress towards outcomes

Indicators • Should be SMART • Should incorporate elements of quantity, quality and time ( “what gets measured gets managed”).

Means of Verification (MOVs) • The different means (and costs) of collecting information must be considered when choosing appropriate indicators. • Questions: - how is the information to be collected? - what source is most appropriate? - who should do it? - When and how often? - what formats are required to record the data being collected?

Key Steps in the LFA • Establish the general scope or focus of the project. • Agree on specific planning framework, terminology and design framework. • Undertake a detailed situation analysis. • Develop the project strategy. • Identify and analyze assumptions and risks for chosen strategies • Develop the monitoring and evaluation framework.

Developing the M & E framework • M & E is first outlined during initial project design (see suggested contents lists for the M & E Component in a project appraisal report p. 3-31 in Linking Project Design, Annual Planning and M & E article in Handbook). • Six key steps (p. 4-9 Table 4-1 in Setting up the M & E System article in Handbook)

The M & E Matrix Involves six steps: (Annex C Handout) • Identify performance questions • Identify information needs and indicators • Know what baseline information you need • Select which data-gathering methods to use, by whom and how often • Identify the necessary practical support for information gathering • Organize analysis, feedback and change

The M & E Matrix • How does it help us decide what to monitor and evaluate? • Analysis of stakeholders’ information needs • M & E for different levels in the objective hierarchy through unique performance questions for each level

What to monitor and evaluate • The five key questions of evaluation: relevance, effectiveness, efficiency, impact and sustainablity • Keeping an eye on cross-cutting concerns e.g. gender equality, equity, employment creation, etc.

What to monitor and evaluate • Remembering operational information (i.e. key areas of operational management) • Tracking quality and context to explain progress • Looking out for the unintended • The less is more principle

Setting up M & E Systems