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What’s New in ProgressBook v 13.3.1, v13.4, and v13.4.1

What’s New in ProgressBook v 13.3.1, v13.4, and v13.4.1. April 18, 2013 Bobbie Warthman. Announcements. Downtime for Release Installs 7:00 p.m. Friday, April 26 th through 5:00 a.m. Monday, April 29 th Year-End Meetings Special Services: May 15 th - 9:00 to 11:30

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What’s New in ProgressBook v 13.3.1, v13.4, and v13.4.1

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  1. What’s New in ProgressBook v13.3.1, v13.4, and v13.4.1 April 18, 2013 Bobbie Warthman

  2. Announcements • Downtime for Release Installs • 7:00 p.m. Friday, April 26th through 5:00 a.m. Monday, April 29th • Year-End Meetings • Special Services: May 15th - 9:00 to 11:30 • GradeBook: May 15th- 12:30 to 3:30 • Report Card Builder Trainings • May 8th - 9:30 to 3:30 • May 21st – 9:30 to 3:30 • Open Lab Dates

  3. Product Name Changes • ProgressBook Suite • Formerly referred to as DASL • Formerly referred to as ProgressBook • Formerly referred to as SpS • New single sign-on product • Name of ParentAccess product starting in August 2013 • Classic ParentAccess – current version we are using • Beta ParentAccess – new ParentAccess version being developed

  4. Updated End User System Requirements • New Requirements document has been posted to the MEC ProgressBook website: http://www.mecdc.org/ProgressBook.aspx • Software Answers has announced they will be testing Google Chrome in the future

  5. Known Issues • Internet Explorer 10 does not work properly with any of the ProgressBook Suite products • Resolution: uninstall IE 10 and reinstall IE 8 or 9 • Clicking issue – users reported that they sometimes have to click twice on links • Resolution: CTRL + F5 for IE and Firefox or Command + R for Safari

  6. Known Issues • Run time errors – users reported they sometimes receive run time errors when using IE • Resolution: Tools > Internet Options > General tab > Browsing History > Delete > Uncheck “Preserve Favorites website data” selection

  7. Known Issues • Application Quick Launch dropdown sometimes doesn’t work properly • Resolution: Tools > Internet Options > General tab > Browsing History > Settings > Check for newer versions of stored pages > Check the option “Every time I visit the webpage” • Resolution 2: CTRL + F5 for IE and Firefox or Command + R for Safari

  8. Known Issues • Browser reloads page over and over – when using IE and selecting a product from the application quick launch screen, the logging in page just keeps flashing over and over • Resolution 1:Tools > Internet Options >Security tab > Trusted sites > click on “Sites” button and add the following sites: • https://ssem.mecdc.org • https://progressbook.mecdc.org • https://parentaccess.mecdc.org • https://dasl.mecdc.org • https://pbframework.mecdc.org • https://centraladmin.mecdc.org • Resolution 2: Uncheck “Enable Protected Mode” selection for Trusted Sites

  9. Known Issues • Security Warning keeps coming up – when using IE users reported they continually get the Security Warning screen asking if they want to view only the webpage content that was delivered securely • Resolution:Tools > Internet Options >Security tab > Trusted sites > click the “Custom level” button > Miscellaneous section > select “Enable” for “Display mixed content”

  10. Single Sign-On

  11. New Login Screen ProgressBook Central Login Screen • When accessing any ProgressBook Suite product, users will see the below login screen. Users need to select dsl.mecdc.org as the Domain.

  12. Application Quick Launch Screen • Once logged in the user will see the application quick launch screen. Users will select which product they wish to work in • Upon subsequent logins within the same browser session, the system will remember the last product you were in and will bypass the application quick launch screen and take you directly to the Suite product last used • If a user selects a product they do not have access to they will receive a notification telling them they are not authorized to use the product • Clicking Central will take them back to the application quick launch screen

  13. Changing between products • Once logged into a product, clicking the drop down icon in the upper left corner will display all available suite products • Users who are logged into a ProgressBook Suite product are simultaneously logged in to all ProgressBook applications to which they have access. The quick launch dropdown allows users to navigate to another ProgressBook application without having to log in again. The selected application opens in a new window or tab, depending on the user’s browser settings • Clicking on CentralAdmin will display the application quick launch screen • If a user selects a product they are not authorized to use they will be told they are not authorized to use the product

  14. Changing between Districts • If a user has access to more than one District they will have a District selection drop down displayed in the upper right of their screen

  15. Changes with creating accounts • New instruction document posted to MEC ProgressBook website: http://www.mecdc.org/ProgressBook.aspx

  16. Changes with creating accounts • Accounts must be linked to Central in order for users to log in. Ability to link central accounts requires “Create Central Accounts” user role in CentralAdmin • ProgressBook District Coordinators, Special Services District Coordinators, and DASL Team Leaders will be granted the “Create Central Accounts” user role • If you want additional staff to be granted this role you must send us an Account Authorization Form for the staff member and indicate “Change Existing Access Level” and circle the “Student Security Admin” selection

  17. Logging Out • Signing out of any ProgressBook Suite product signs the user out of all ProgressBook applications and displays the ProgressBook CentralAdmin sign out screen. • Click “Sign In” to sign in again.

  18. SpecialServices

  19. v13.3.1 SpecialServices IEP 6 Measurable Annual Goals • The formatting of the IEP 6 Measurable Annual Goals web form is adjusted to vertically align items a-k in the Method for Measuring the Child’s Progress Towards the Annual Goal section.

  20. v13.3.1 SpecialServices Default District Values • A new Setup District Defaults option on the Admin tab allows master users to set up default progress code text for IEP Progress Reports and Service Plan Progress Reports. These values are shipped blank so that each district can enter its own values.

  21. v13.3.1 SpecialServices Default District Values • Note: When creating a progress report as a new task, users can change or delete the default values. When creating a progress report from an existing task, the progress code values are copied from the previous task.

  22. v13.3.1 SpecialServices Default District Values • The values entered in this section populate the last line of the Measurable Objectives or Benchmarks section or the Measurable Annual Goals section of the associated progress report.

  23. v13.3.1 SpecialServices Verify EMIS Button Based on Current Task • The Verify EMIS button on the Open Tasks screen is only enabled for the current task if the task contains information that is reportable to EMIS. Note: If a user hovers over the button when it is disabled, the following tool tip displays: “EMIS is not reportable for this task type.” In addition, the EMIS Data Collection Form only displays EMIS reportable information for the current task.

  24. v13.3.1 SpecialServices Resolved Defects • D5952 Students who have archived forms with comments cannot be deleted from GradeBook. These students can now be deleted from GradeBook. • D3657 On the Process EMIS Extract page, when the EMIS Output folder is invalid, the error message incorrectly states: “Process failed to Complete. Check EMIS Output Folder location in Web.config.” The error message now correctly states: “Process failed to Complete. Check EMIS Output Folder location in AppSettings.config.” .

  25. v13.3.1 SpecialServices Resolved Defects • D5757 When the D2D Import Forms screen is restored down, content shifts to an area of the screen that forces users to scroll to view it. The screen resolution has been updated on the D2D Import Forms screen to fit the minimum screen width supported without requiring users to scroll to see and use the page. • D5756 On the Service Plan Cover Page, the County of Residence field displays the county number instead of the county name. The County of Residence field now correctly displays the county name. • D6091 The word “mathematics” is misspelled on the WEP Cover Page (web form only). “Mathematics” is now spelled correctly on the WEP Cover Page web form. .

  26. v13.4 SpecialServices District Name/Change District Feature • The District Name to which a user is logged in now displays on multiple Screens.

  27. v13.4 SpecialServices Resolved Issues • D5404 The Event Date field on completed Service Plan tasks incorrectly displayed the ETR Completion Date. The field now correctly displays the Meeting Date. • D3236 For tasks with two testing pages, the EMIS DCF failed to display a value in the Exemption Flag column on the second test page. The Exemption Flag column now correctly displays a value on both testing pages, and the EMIS Extract processes without error.

  28. v13.4 SpecialServices Resolved Issues • D3235 The EMIS Extract produced an error when a user completed two testing pages for a task. The EMIS Extract now processes without error when two testing pages exist for a task. The extract contains the correct records for both testing pages. • D5438 The EMIS Extract produced a GE record error when a user created a non-ETR/RETR task(such as an IEP) from an existing ETR task. When a user deleted the ETR values on the Special Ed Events Page, the system retained the meeting date values, which caused the error when the user ran the EMIS Extract. Now, when a user creates an IEP from an existing ETR task and deletes the ETR values on the Special Ed Events page, the EMIS Extract processes without error and creates the appropriate records.

  29. v13.4 SpecialServices Resolved Issues • D3416 When a user created a task from an existing SP or IEP task that was saved using the EMIS DCF page, the value in the Child Will Be Tested column on the Testing page changed from “With Accommodations” on the original task to “Without Accommodations” on the newly created task. The newly created task now displays the same testing accommodations value as the original task.

  30. v13.4 SpecialServices Resolved Issues • D5936 The values for IE60, IE62, IE64, IE70 and IE72 in the Outcome ID field on the Special Ed Events page for IEP tasks did not specify that they were for preschool. The values have been updated as follows: • IE60 PS-SpEd Program - Separate Class • IE62 PS-SpEd Program - Separate School • IE64 PS-SpEd Program - Residential Facility • IE70 PS - Home • IE72 PS - Service Provider Location.

  31. v13.4.1 SpecialServices Resolved Issues • D6429 When users clicked the form (goggles) icon beside a student’s name on the Class Dashboard screen in GradeBook, SpecialServices produced an error. In this release, the link between GradeBook and SpecialServices is restored. When users click the form icon beside a student’s name, the system now correctly opens the user’s home page within SpecialServiceswith the student selected.

  32. SpecialServices Development Projects SpS Development Projects: Delete Students – working on changes to the GradeBook Delete Students functionality to allow users to delete students with SpS tasks and forms. Page Printing for Consistency – Page Edit vs Printing inconsistencies. Update Disability Condition from SIS – Allow for the disability on Student Properties to update should there be a change in Student Information. Change name on open tasks – the ability to now change the task name from Open Tasks District progress Codes – allow for the district progress codes to be available and configured by the district. Verify EMIS – Verify EMIS based on current open task 504 Plans – Working with the forms committee to build a new task.

  33. SpecialServicesQuestions or Comments

  34. GradeBook

  35. v13.3.1 GradeBook Resolved Issues • D6184 On the GradeBook Grid, when the mark selected from a list box contains a “t,” the assignment is marked late. The assignment is no longer marked late when the mark selected from a list box contains a “t.”

  36. v13.4 GradeBook • GradeBook > Run Report Cards • Users must select the Reporting Period(s) to print on the report cards • User must select at least one reporting period • If the report card selected has a current comment template piece mapped you will also see the option to “Select a Reporting Period for Current Comment”

  37. v13.4.1 GradeBook Resolved Issues • D6430 When a user had access to multiple districts, the Select a district drop-down list did not display all the districts. All the districts display in the Select a district drop-down list.

  38. GradeBookQuestions or Comments

  39. Classic ParentAccess

  40. v13.4 Classic ParentAccess • GradeBook > Home > Student • Ability to mass Disable or Un-Disable Student ParentAccess Accounts • All, will check all students matching search criteria • None, will remove the checkmark from all students matching the search criteria

  41. Beta ParentAccess

  42. Beta ParentAccess • All Districts will be using the Beta ParentAccess version at start of the 2013/2014 School Year • Classic ParentAccesswill no longer be available • Beta ParentAccess will be demonstratedat the GradeBookYear-End Meeting

  43. v13.3.1 Beta ParentAccess • GradeBook > PA Admin > District Settings • Ability to select whether Classic or Beta ParentAccess will receive Alerts • Yes, Classic ParentAccess will receive Alerts • No, Beta ParentAccess will receive Alerts

  44. v13.3.1 Beta ParentAccess • GradeBook > PA Admin > Page Level Security • School Class Information • Family Alerts • Family Profile

  45. v13.3.1 Beta ParentAccess • GradeBook > PA Admin > Page Level Security • Default Settings • School Class Information • GradeBook, Selected • Parent, Selected • Student, Selected • Family Alerts • No Security roles will be selected • Family Profile • No security roles will be selected

  46. v13.3.1 Beta ParentAccess • GradeBook > PA Admin > Export Registration Keys for Letters • Following Columns added • EnrollmentStatusCd • DistrictStudentID • HomeroomID

  47. v13.3.1 Beta ParentAccess • Class Information • If a teacher has not added a class homepage, the class name appears in gray. • If a teacher has created a class homepage, the class name appears in green.

  48. v13.3.1 Beta ParentAccess • Class Information • If a teacher has not added class information, the class name appears in gray. • Selecting the class will display the default page settings with the message “No class information has been posted yet.” • Teachers Email address displays, if entered

  49. v13.3.1 Beta ParentAccess • Class Information • If a teacher has added Class Information, the class name appears in green. • Class logo displays, if loaded

  50. v13.3.1 Beta ParentAccess • Class Information • If a teacher has added Class Information, the class name appears in green. • Selecting class will display the Class Information page as completed by the teacher including: Teacher Email address, Documents, and Links.

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