RFP# WIA-ADW -01 Bidders Conference WIA Title I Adult/Dislocated Worker Services, Rapid Response Services, and Veteran’s

1. Los Angeles County Community and Senior Services March 5, 2014 RFP# WIA-ADW -01 Bidders ConferenceWIA Title I Adult/Dislocated Worker Services, Rapid Response Services, and Veteran’s Program

2. Welcome and Introductions • WIA Program • Contracts Management • Budgets/Fiscal • Contract Compliance • Research and Statistics

3. Agenda • Section 1: Introduction • Section 2: Proposal Submission Requirements • Section 3: Selection Process and Evaluation Criteria • Appendix B: Statement of Work • Questions & Answers

4. Section 1: Introduction

5. Section 1.1: Purpose of RFP To solicit Proposers from qualified vendors to operate: • American Job Centers of California (AJCCs) full service and affiliate sites • Sector-Focused Satellite Sites • Veteran’s Program • Rapid Response Program

6. Section 1.1.12: Funding Availability • Approximately $10M, not including training funds, may be awarded through this RFP • Bidders may bid on as many opportunities as they want • Bidders will only be awarded a maximum of two contracts, with a maximum of one AJCC contract • Location and Funding Breakdown is in Appendix R

7. Appendix R: Location and Funding Chart • 4 AJCC’s - $900,000 • Palmdale AJCC - $500,000 • 3 AJCC’s with Affiliates - $1,200,000 • 4 Sector-Focused Satellites - $300,000 • Rapid Response Program - $835,000 • Veteran’s Program - $500,000

8. Site Location and Funding Chart

9. Section 1.4: Proposer’s Minimum Mandatory Requirements • All are Pass/Fail • Local private non-profit, for-profit, public agencies, and collaborative/consortia are eligible • Proposal Guaranty • Notice of Intent: Due March 13, 2014 • Mandatory Proposer’s Conference • Organizational Capacity • Organizational Experience • Financial Capability - see next slide

10. Section 1.4: Proposer’s Financial Capability • Financial Document Submission • Financial Document Review

11. Section 1.6: Contract Term • 2 years, July 1, 2014-June 30, 2016 • Option to extend for up to 3 additional one-year periods • Term will not exceed five (5) years

12. Section 2: Proposal Submission Requirements & Addendums

13. Section 2.3: RFP Timetable

14. Section 2.5: Proposers Questions • All questions related to this RFP must be: • Received by March 10, 2014, 4:30 PM PST • Addressed at wiaadwrfp@css.lacounty.gov • All answers to written questions and those from the Proposer’s Conference will be released March 13, 2014

15. Section 2.6: Notice of Intent to Submit Proposal • Filing of Notice of Intent is Mandatory • Due no later than 5:00 pm on March 13, 2014 • Use Notice of Intent to Submit form, Appendix P • Submit to Jenifer Valdez at: wiaadwrfp@css.lacounty.gov

16. Section 2.9: Business Proposal Format • All proposals must be submitted in format specified on page 47 • Content and sequence must be: • Transmittal letter • Checklist (Appendix D-1, Exhibit 1) • Section A – Executive Summary • Section B – Proposer’s Qualifications • (Appendix D-1, Exhibits 2 & 3) • Section C – Proposer’s Approach to Provide Required Services • Section D – Information Technology • Section E-- Proposer’s Quality Control Plan • Section F – Cost Proposal (Appendix D-1, Budgets and Exhibit 4) • Section G – Acceptance of Contract Terms and Conditions and EEOC • Last Page of Proposal

17. Business Proposal • Appendix D – Required Forms: to be included in Section B, Proposer’s Qualifications of Proposal

18. Section 2.10: Cost Proposal Format • Must be reasonable and necessary and contain cost detail • Complete finalized budget forms included in Appendix D-1, Unique Forms, Exhibit 5, Budget Forms • Must include budget narrative • Indicate if individual job descriptions are filled or what the expected date of hire is • Cost Allocation Plan (CAP) will be a condition of contract award

19. Section 2.11: Proposal Submission • One (1) original; one (1) thumbdriveand six (6) copies of each proposal submission • Due 3:00 pm PST, March 17, 2014 to: Chris Frau, ASM II Contracts Management Division Community and Senior Services 3175 West Sixth Street, Room 400 Los Angeles, CA 90020

20. Section 3: Selection Process and Evaluation Criteria

21. Section 3.1 Selection Process • Adherence to minimum requirements (pass/fail) • Written proposal – 85,000 points • A. Proposers Qualifications (30%) • B. Proposer’s Approach to Providing Services (40%) • C. Quality Control Plan (10%) • D. Cost Reasonableness (20%) • Oral Presentation – 15,000 points

22. Appendix B: Statement of Work

23. Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC) • Mandated Partners • Additional Partners • SB 734 Training Requirement • High-Performance Local Board Standards • Resource Leveraging

24. ISD Service Delivery Model Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

25. Welcome/Talent Engagement Function Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC • Welcome new and returning customers • Quickly assess and triage • Recommend product box offerings based on customer need, situation, and level of engagement • Manage CRC • Information and referral • Navigator function

26. Skills/Talent Development Team Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC • Case Management/Career Coaching • Workshops • Pre-Employment Testing/Remediation • Soft Skills • Computer/Internet Skills • Customer Service Skills • Skill-Based Work Experience • Job and/or Industry-Specific Skills (training)

27. Job Getting/Talent Marketing Team Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC • Job identification • Job matching/labor exchange • Recruitment and referral • Pre-hire testing • Job fairs/hiring events • Other services designed to get jobseekers into jobs

28. Product Box Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

29. Appendix B-2: SOW WIA Title I A/DW Veteran’s Program • Core, intensive, and training services • Not required to implement ISD • May have intermittent EDD presence • Only enroll eligible veterans and eligible veteran spouses • Stronger relationships and partnerships with Veteran’s serving organizations and alignment with Vet-focused services • Performance targets based on Veteran population

30. Appendix B-3: SOW Sector-Focused Satellite Sites

31. Appendix B-3: SOW Sector-Focused Satellite Sites • Core, Intensive, and Training Services • May have intermittent EDD presence • Sector specific tasks related to: • outreach • convening of education and training organizations • coordination with sector intermediaries • Targeted placements and training dollars in each sector

32. Appendix B-1: SOWWIA Rapid Response Program • One performance based/cost reimbursement contract will be awarded in the amount of $835,000 • Services under the provisions of this RFP shall be provided to all businesses, and their employees, who are downsizing, or businesses who are trying to avoid layoffs • County- wide coverage is required  within LACWIB Service Area as listed below:

33. Appendix B-1: SOWWIA Rapid Response Program (cont.) • Successful Proposer  shall be  the designated entity to operationalize all WARN/Non-WARN notices for the LACWIB Service Delivery Area • Minimum Staffing – One (1) Full-time Program Manager, One (1) Full-time Accounting Staff, and Five (5) Full-Time Coordinators (one in each supervisorial district) • Location – Each coordinator must have a physical home office within designated service area (for a total of five (5)) and a telephone number accessible to accommodate all work hour shifts. Site(s) will be selected by County in coordination with Successful Proposer

34. Appendix N: Performance and Financial Goals

35. Performance MeasuresRapid Response

36. Performance MeasuresRapid Response (cont.)

37. WIA Common Measures

38. Performance Measures

39. Quarterly Enrollment Performance Measures

40. Questions?