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NDOR UPDATES

NDOR UPDATES. 2014 Transit Managers’ Workshop July 8-11, 2014. Frank Faughn. Federal Aid Grants Administrator Rail & Public Transportation Division 402-479-3680 frank.faughn@nebraska.gov HE’S THE MONEY GUY!. Special REVENUE CREDITS. What are they? Fuel tax credit

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NDOR UPDATES

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  1. NDOR UPDATES 2014 Transit Managers’ Workshop July 8-11, 2014

  2. Frank Faughn • Federal Aid Grants Administrator • Rail & Public Transportation Division • 402-479-3680 • frank.faughn@nebraska.gov • HE’S THE MONEY GUY!

  3. Special REVENUE CREDITS • What are they? • Fuel tax credit • Insurance Claims paid • Rebates

  4. WHY DO WE HAVE TO CLAIM CREDITS ON THE INVOICE? • 2 CFR part 225 (OMB Circular A-87) - Cost Principles for State, Local and Indian Tribes states in Attachment A, Section C: 1 (i) - For a cost to be allowable, it must be net of applicable credits; and 4. Applicable credits. a. Applicable credits refer to those receipts or reduction of expenditure-type transactions that offset or reduce expense items allocable to Federal awards as direct or indirect costs. Examples of such transactions are: purchase discounts, rebates or allowances, recoveries or indemnities on losses, insurance refunds or rebates, and adjustments of overpayments or erroneous charges. To the extent that such credits accruing to or received by the governmental unit relate to allowable costs, they shall be credited to the Federal award either as a cost reduction or cash refund, as appropriate." 2 CFR part 230 (OMB Circular A-122) Cost Principles for Non-Profit Organizations has the same language.

  5. HOW DO I SHOW CREDITS ON THE INVOICE?

  6. RTAP REIMBURSEMENTS • Eligible Activities: • NDOR Sponsored training events • NDOR Approved NATP events

  7. RTAP REIMBURSEMENTS • Eligible Expenses: • Mileage (with to and from destinations noted) • Meals (not allowed for one-day travel) • Lodging when traveling 60 or more miles from your base of operations to the event • Out of State travel expenses (Airfare, shuttle service, taxi, etc.) • Driver wages (straight time only)

  8. RTAP REIMBURSEMENTS • Preapproval for Out of State Travel: • Transit Employees • NATP Employees Attendees of out of state travel events will be required to submit a short synopsis of their experience to NDOR. The synopsis may be shared with transit managers so that others can benefit from your participation.

  9. Other travel expenses When claiming travel expenses on your monthly operating expenses invoice, include a description of the event attended.

  10. THE APPLICANT, SUBCONTRACTOR, AND AGREEMENT SIGNATOR • 1. Who is eligible to apply for Section 5311 funds? • Non-profit organization • Governmental entity (county, city, etc) 2. Who is the subcontractor? • The entity contracted by the applicant to provide transportation services 3. Who should sign the agreement? • THE APPLICANT!

  11. WAYNE MASEK • Vehicle Procurement Specialist/Section 5310 Program Oversight • Rail & Public Transportation Division • 402-479-4369 • wayne.masek@nebraska.gov • HE KNOWS VEHICLES!

  12. VEHICLE WARRANTY PROCEDURES What would Wayne do?

  13. VEHICLE WARRANTIES What is Covered? Basic vehicle and ancillary equipment Air conditioner Wheelchair lift Seats • Labor and Replacement Parts

  14. WHO DO I CONTACT FOR WARRANTY CLAIMS? Lower Floor Minivan Small bus Jerry Smith Master’s Transportation 515-789-4357 jerrys@masterstransportation.com • THE VEHICLE VENDOR! • Mike Baumgartner • Master’s Transportation • 308-440-5006 • mikeb@masterstransportation.com

  15. Who should do the warranty work? • Local auto or truck dealership representing the chassis manufacturer (Ford, Dodge, Chevy, etc.)

  16. Who should I contact if ihave more questions about warranties? • CALL WAYNE! 402-479-4369

  17. GEORGE GALLARDO • Section 5311 Oversight/IT Specialist • Rail & Public Transportation Division • 402-479-4368 • george.gallardo@nebraska.gov • HE LOOKS AT ALL YOUR FILES!

  18. Vehicle program management manual Acquisition, Maintenance Best Practices, Requirements, Disposal Section 5310 and 5311 http://www.transportation.nebraska.gov/rpt/pub-transp.htm

  19. What’s in the manual? • FROM ACQUISITION TO DISPOSAL AND EVERYTHING IN BETWEEN! • 1. Application Process 2. Eligibility Requirements 3. Maintenance Record Keeping Best Practices 4. Service Schedule Templates 5. Forms

  20. KARI RUSE • NDOR Transit Manager • Rail & Public Transportation Division • 402-479-4694 • kari.ruse@nebraska.gov • She’s turned your world upside down!

  21. Reimbursement change Beginning January 1, 2014 • OPERATING EXPENSES • 50% Federal • 25% State • 25% Local • NON OPERATING EXPENSES • 80% Federal • 10% State • 10% Local

  22. UPCOMING EVENTS August 20, 2014 October 2-3, 2014 NTI Transit Manager—Paratransit Management & Operations Younes Conference Ctr Kearney, NE • FTA Transit Bus Safety Program Orientation Seminar • Holiday Inn Convention Ctr • Kearney, NE JOIN US! Registration available at nebraska.transit.com

  23. QUESTIONS?

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