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Time Management

Time Management. Time Management . What we’ll be covering: advantages to good time management assess your time management skills create your ultimate schedule making to-do lists. Time Management . Why is time management important?

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Time Management

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  1. Time Management

  2. Time Management What we’ll be covering: advantages to good time management assess your time management skills create your ultimate schedule making to-do lists

  3. Time Management • Why is time management important? • one of the most important skills for college students in being able to accomplish your goals depends, in part, on your ability to make the most efficient use of the time that you have good time management skills can actually save you time

  4. In class assignment: Assess your time management skills • Complete the ‘Are You Using Your Time Wisely’assessment • Check to see what your answers to the assessment should be.

  5. Time Management Tips • Monitor your time • If you feel like you don’t have enough time, spend a few days monitoring your time to see exactly how it is spent.

  6. Time Management Tips • Make a daily to-do list

  7. Steps to making to-do lists • Write a list of activities that you want or need to accomplish today • Remember to prioritize and list the most important tasks first • Check to see if there are any activities that you can accomplish at the same time

  8. Steps to making to-do lists • Write down how long you anticipate it will take you to get the task done • Write down when you will start each activity

  9. Making to-do lists: Know your options • Use a planner • a planner can be an effective and easy way to help you organize your time • look at a number of different kinds of planners before you select one- some will help you more than others • choose one that is easy to carry with you • commit to checking/updating it daily • try to include your daily to-do list in your planner

  10. Practice making a to-do list • Think of the things that you would like to accomplish for tomorrow • Use the steps we discussed as a guide in creating your list

  11. Time Management Tips • Use a planner • a planner can be an effective and easy way to help you organize your time • look at a number of different kinds of planners before you select one- some will help you more than others • choose one that is easy to carry with you • commit to checking/updating it daily • try to include your daily to-do list in your plan

  12. Time Management Tips • Make a long-term calendar

  13. Make a long-term calendar • write in important dates like exams and due dates • post it where you can see it, like by the phone or on the refrigerator

  14. Time Management Tips • be flexible • Always leave some free-time for some last-minute additions

  15. Time Management Tips • Avoid marathon study sessions • a couple of hours each day will help you to remember more than eight hours at once • scheduling study time will help you to avoid procrastination and reduce stress • schedule study time over 5-7 days instead of packing it all into one or two days

  16. Time Management Tips • Use waiting time • Waiting time is any time you spend between meetings, classes, events, etc.

  17. How to effectively use ‘wait time’ • One of the best ways to get more out of your day is to use ‘waiting’ time • Create a list of 5 things that you can do in 10 minutes • Create a list of 5 things that you can do in 20 minutes

  18. Time Management Tips • Learn to say ‘no’ • Examples of good ways to say “no” • Instead of: “I really should study”, say “You caught me in the middle of something important, I’ll call you later.” • “I can’t go the movies tonight, but I can go on Saturday.” • “Before I say yes, let me check my planner and get back to you.”

  19. Understanding procrastination • When do you procrastinate? • low interest or motivation • large tasks • What happens when you procrastinate • increase stress • poorer performance

  20. Reducing procrastination • Break tasks into smaller, more manageable tasks • for example, writing a paper can be broken down into getting references, reading reference, writing an outline, creating a rough draft and completing the final copy • When given an assignment, do some work on it right away • Spend some time studying each day • Reward yourself along the way

  21. The Ultimate Schedule • First, block off time for your FIXED activities • class • work • meetings

  22. The Ultimate Schedule • Second, block off time for your RITUAL activities • meals • travel/commute • sleep • grooming

  23. The Ultimate Schedule • Third, block off time for your PRIORITY activities • studying • try to schedule 2 hours of study time for each hour spent in class • exercising

  24. The Ultimate Schedule • Your FREE time is the time that remains, use it for: • watching television • shopping • Socializing

  25. Summary • As time management skills develop, your stress and anxiety levels will go down and productivity will go up Time management tools which include day planners, to-do lists, weekly and long-term calendars will increase organization and help eliminate procrastination

  26. Apply what you’ve learned • Using the steps for creating the Ultimate Schedule, design your ultimate schedule University Learning Center University of Arizona

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