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2014 COMBINED FEDERAL CAMPAIGN

2014 COMBINED FEDERAL CAMPAIGN. WHAT IS THE CFC?. COMBINED Combined Agencies… Combined Donations…. FEDERAL Federal Donors… Federal Oversight…. CAMPAIGN. 2014 CAMPAIGN BOOKLET 134 Local Charities 2624 National & International Charities Alphabetized

uriel-whitfield
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2014 COMBINED FEDERAL CAMPAIGN

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  1. 2014 COMBINED FEDERAL CAMPAIGN

  2. WHAT IS THE CFC? COMBINED Combined Agencies… Combined Donations… FEDERAL Federal Donors… Federal Oversight… CAMPAIGN

  3. 2014 CAMPAIGN BOOKLET • 134 Local Charities • 2624 National • & International • Charities • Alphabetized • & Paginated Index

  4. HOW CAN I RUN AN AMAZING CAMPAIGN?

  5. CAMPAIGN STAGES • PLANNING: • Timing: deployments, training, TDYs – when will • everyone be here? • When / Where to Educate / Solicit: group presentation • or individual outreach? Conference Room? Formation? • Should I have a special event? • Who is on my team? Command Emphasis, Guest Speakers • How long should my campaign be open? • How do I ensure quality contact? • How do I prevent coercion? • Will I have time to tally money and complete reports?

  6. CAMPAIGN STAGES • EXECUTION: • Educate coworkers about the CFC – how to give • with pledge card, MyPay or EEX • Make the “Ask” • Set a deadline for pledge card turn in, then set • another deadline! • Fill out Keyperson Report and Batch Envelope, • count money • Call CFC Office for turn-in: 706-545-9487 / 545-9782

  7. CAMPAIGN STAGES • FOLLOW-UP: • Distribute thank you gifts to donors • Keep your own turn-in records • Collect any late pledge cards and turn in to CFC Office • Keep an eye out for CFC Thank You & Recognition event!

  8. PROJECT OFFICER DUTIES • Maintain contact with Keypersons • – communicate! • Provide support, direction and motivation for unit Keypersons • Ensure timely solicitation and turn-ins • Keep CFC records for organization • Communicate with CFC Manager

  9. KEYPERSONS ARE KEY!!

  10. HOW CAN DONORS GIVE? • PAYROLL DEDUCTION or CASH/CHECK: • Easier to give when automatically taken out of pay • Even a small amount per pay period adds up to a • large impact! • PAPER PLEDGE CARDS or ELECTRONICALLY: • Electronic donations possible this year through MyPay or EEX! VERY IMPORTANT!! NATIONAL GUARD RESERVISTS CONTRACTORS CASH/CHECK ONLY!!

  11. 2014 PLEDGE CARD

  12. PLEDGE CARD IMPERATIVES • TOP SECTION – NAME, CONTACT INFO: • Legibly print name and Social Security number! • Check “military” or “civilian” • No address needed – only Unit/Office name and • phone number VERY IMPORTANT!! NATIONAL GUARD RESERVISTS CONTRACTORS CASH/CHECK ONLY!!

  13. PLEDGE CARD IMPERATIVES • MIDDLE SECTION – CONTRIBUTION INFO: • Military or Civilian Payroll Deduction – make sure amount • per pay period times interval equals “Total Gift” – SEE • BACK COVER! • NO CENTS – WHOLE DOLLARS ONLY • Cash or Check – include check number • Distribute “Total Gift” amount to designated charities

  14. PLEDGE CARD IMPERATIVES • MIDDLE SECTION – CONTRIBUTION INFO: • Make sure charity codes are LEGIBLE • Make sure charity designations add up to “Total Gift” • Can designate to any number of charities – if more than 5, • write “CONTINUED” on pledge cards and turn in together • with ONE TOTAL • Donors may NOT turn in more than one Payroll Deduction • to the Payroll Office

  15. Brochure Back Cover: • Pledge card reminders • Donation multiplication table • WHOLE DOLLARS ONLY!

  16. PLEDGE CARD IMPERATIVES • BOTTOM SECTION: • Information Release – anything filled out in this square • will be released to designated charities – only fill out • if donor wants recognition • Incentive Award Options – check box if donor DOES • NOT WANT incentive/thank you gift • Payroll Deduction Authorization – MUST BE SIGNED if • donor uses Payroll Deduction • No signature necessary if cash/check donation

  17. PLEDGE CARD IMPERATIVES • Ask donors to press down hard when writing on pledge cards! • Three copies of pledge cards: • Pink copy is torn off for donor’s receipt • White and yellow copies are turned in to CFC office • Attach cash/checks to each individual pledge card using • paper clips, NOT staples • Pledge cards that will be turned away: • Payroll Deduction with no signature, no SSN • Illegible SSN • Illegible charity code

  18. PLEASE REMEMBER: NATIONAL GUARD RESERVISTS CONTRACTORS CASH/CHECK ONLY! 10% of all pledges are uncollectible

  19. KEYPERSON REPORT • Electronic version will be emailed • Separate pledge cards by Payroll Deduction and Cash – list separately • Have pledge cards in same order as listed on Keyperson Report • Count your money! Amounts MUST match.

  20. BATCH ENVELOPE

  21. TURN-IN IMPERATIVES KEEP YOUR OWN RECORDS OF TURN-INS! MAKE SURE YOUR RECORDS MATCH YOUR RECEIPTS. DO NOT HOLD ONTO CASH/CHECKS! TURN CASH IN AS SOON AS YOU CAN. CALL THE OFFICE STAFF FOR AN APPOINTMENT – NO WAITING, NO INTERRUPTIONS! CALL 706-545-9487 / 9782

  22. YES, THERE IS A QUIZ!

  23. 4 MISTAKES

  24. 3 MISTAKES

  25. 2 MISTAKES

  26. 3 MISTAKES

  27. MyPay 4-Digit Campaign Code: 0214

  28. ePledge Process Combined Federal Campaign option added to MyPay Main Menu

  29. ePledge Process Donor selects “Add New Contribution”

  30. ePledge Process 4-Digit Campaign Code: 0214 Key Training Point The screen will ONLY be shown to active duty Army, Navy, and Air Force Personnel . Those donors must be provided their 4-digit Campaign Code All other donors’ campaign information will be automatically populated

  31. ePledge Process Entering an invalid campaign code will result in an error message

  32. ePledge Process Active duty Army, Navy, and Air Force personnel must “Confirm Campaign” prior to continuing Other donors will not see this screen

  33. ePledge Process Donor selects donation amount per pay period/month Key Training Point Maximum allowable total donation for military personnel is $833/month. For donations higher than that, military donors should use a paper pledge form

  34. ePledge Process Donors can search for charities in multiple ways. The donor can specify the 5-digit Charity Code.

  35. ePledge Process The donor can search for a specific charity by name.

  36. ePledge Process The donor can search for a charity by service type

  37. ePledge Process The donor can also search for charities using Administrative Overhead rate and/or by Keyword The donor can search for Local, National, or International Charities

  38. ePledge Process The donor can select charities or return to search for additional charities Key Training Point Donor can select a maximum of 30 charities. Donors wishing to designate more than 30 charities should use paper pledge forms

  39. ePledge Process The donor enters the per pay period or per month donation amount

  40. ePledge Process Balance remaining is automatically calculated Donor has the option to continue or add / delete charities

  41. ePledge Process Pledge summary is displayed; undesignated funds are automatically calculated and displayed Key Training Point For an organization’s pledges to be properly credited the donor MUST enter the Command/Unit or Federal Agency/Office!

  42. IMPORTANT • Project Officers and Keypersons MUST tell donors how to identify their workplace • In the grey box on this postcard, tell donor what to put into MyPay form • Handwrite or print stickers to fit in the space

  43. ePledge Process Final review and opportunity for donor to confirm intent

  44. ePledge Process Key Training Point No forms will be submitted to Keyworker. Donor can view print PDF pledge form for recordkeeping.

  45. ePledge Process Donor receipt copy. Up to five charities are listed on Page 1

  46. ePledge Process Additional donation information

  47. Key Training Point Recap • The ‘Campaign Search’ screen will only be shown to active duty Army, Navy, and Air Force Personnel. This information is automatically provided for active duty Marines and Federal civilians. OUR 4-DIGIT CAMPAIGN CODE: 0214 • Donors must be trained to enter their Command/Unit or Federal Agency/Office name for pledges to be properly credited. Use the postcards to market electronic giving and remind donor of specific office/unit name to use! • There is no paperwork associated with this pledge type. The donor can print a receipt for his/her records.

  48. INCENTIVE GIFTS Pen / Highlighter: $100 - $239 Travel Coffee Cup: $240 - $499 Eagle: $500 - $999 Leadership Eagle: $1000 + • Pens and Coffee Cups will be issued immediately • MyPay reports will run weekly – Keyperson will be contacted to pick up any earned gifts • Key Person will be called to pick up Eagles Please distribute to donors ASAP!

  49. 2014 THANK YOU GIFTS! $100 - $239 $240 - $499 $500 - $999 $1000 + Leadership Eagle!

  50. Meet with CFC staff – develop timeline • Coordinate any events • Make the “ask” – encourage MyPay! • Follow up on stragglers • Compile pledge cards into cash or payroll deductions • Write up Keyperson Reports • Tally reports for Batch Envelopes • Call CFC office for turn-in appointment: 545-9487 • Turn in pledges, get receipt • Keep your own turn-in records! • Distribute incentive gifts, thank donors • JOB WELL DONE! CFC 101

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