GP Practice Data Collection Pilot

1. GP Practice Data Collection Pilot LWEG Update – November 2013

2. GP Practice Data Collection Pilot Aims To provide a means to collect GP Practice data at a granular level for Practice and CCG use Produce aggregate datasets and meaningful reports Benefits Supports workforce and service commissioning decision making Ownership of GP Practice on data Promotes good data quality practice Timely workforce analysis Uniform approach allows for comparison, aggregation and potential benchmarking Risks Engagement from GP Practices – impact on data return and data quality Need to test the collection results – is it meaningful, are we collecting the right data?

3. GP Practice Data Collection Pilot Process Excel pilot with one practice eWIN specification Online build (April / May) Ran initial pilot with four Lancashire North CCG practices Resulted in some amendments to collection and enhancing the user experience Rolled out to all practices in Lancashire North CCG (August / September) What do we collecting? Staff in post – Job role, area of work, Full Time Equivalent (FTE), Headcount (HC), clinical sessions, age, gender, retirement intentions Leavers – As above including reasons for leaving and destination on leaving Vacancies – Job role and length of vacancy Qualitative information – what are the workforce risks and solutions for your practice

4. GP Practice Data Collection Pilot Simple input form

5. GP Practice Data Collection Pilot Who Participated 12 of the 13 GP Practices in North Lancashire locality completed the data collection The CCG led the communication requesting the completion of the collection Benefits Very positive feedback from the CCG on the information provided Retirement profiling for GPs and Practice Nurses facilitating regional discussion with the Deaneries and the Practice Nurse Network Results Analysis produced by HENW for Lancashire North CCG – acting as the “honest broker” for the data Approx. 20% of all staff groups could retire in the next 3 years

6. GP Practice Data Collection Pilot Results – Some Detail The main focus for Lancashire North CCG was retirement profiling Two methodologies Asking the question – “Retiring in the next three years?” – Yes / Don’t Know / No – modelled “worst case” of Yes + Don’t Knows Using age bands - 45-54 and 55+ age bands were used to model potential retirements in next 10 to 20 years – found most staff groups had an age band bulge in the 45-54 age group Taking these together, not just about immediate issue of retirements – some prompted by pension changes – but also about longer term planning for next 20 years This is before we take into account service change – we might need to not only replace but increase areas of the workforce with the shift of care Qualitative information told us Retention and recruitment of GPs and experienced qualified nursing staff is an issue Competitive local employment market Freeing up GP time for non-clinical work is difficult

7. GP Practice Data Collection Pilot Next Steps Exploring GM roll-out with CCGs and ATs Exploring full C&L roll-out with LWEG Alignment with national collections and timeframes where possible Further data quality and practice engagement Considerations How do we use this data? More useful at sub-regional / regional level taking into account transformation projects? Will it help us to achieve better primary care workforce planning and service transformation? Do we need to enhance the pilot collection to improve the data we are collecting for wider use? National work on collecting data (see following slides) needs to be taken into consideration

8. Other Issues to Consider Workforce Minimum Dataset - Context As part of the Workforce Information Architecture group, overseen by the DH, a primary care workforce minimum dataset is being piloted The GP and Practice pilot will form the first stage of the wider WIA Primary Care implementation planned over the coming year Implementation Phases GP and Practice staff Dentistry including nursing, technical and other practice staff Ophthalmic Pharmacy Others and prioritisation to be agreed with stakeholders Pilot to take place September – November, followed by feasibility study and commissioning data collection provider

9. Other Issues to Consider GP Practice Staff Census - Overview The census is collected annually This year the data completed by GP Practices is collated by Area Teams The collection of this data is a statutory requirement GP Practice Staff Census – Comparison to eWIN Collection High level staff in post figures HC and FTE Nurse job roles defined differently

10. Liz Thomas Senior Programme Manager Workforce Strategy liz.thomas@nw.hee.nhs.uk 0161 625 7793 www.ewin.nhs.uk @ewin_portal Resources. Intelligence. Innovation.