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Student Information System (SIS) Report

Student Information System (SIS) Report. Presentation to the UTFAB Monday March 11, 2013 Bob Engmark , Director, Information Systems Rusty Scott, Associate Director ACNS Chris Seng, University Registrar. Agenda. Student Information System (SIS) Recent Activities

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Student Information System (SIS) Report

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  1. Student Information System (SIS) Report Presentation to the UTFAB Monday March 11, 2013 Bob Engmark, Director, Information Systems Rusty Scott, Associate Director ACNS Chris Seng, University Registrar

  2. Agenda • Student Information System (SIS) • Recent Activities • Projects Underway and Ahead • Funding Request FY14 • Questions UTFAB SIS Spring 13 Presentation

  3. SIS Background: • Collaboration with UTFAB began in 2004 • ACNS, IS, Enrollment and Access • Hardware, Software and Staffing • Many Systems • ARIES – The Student Information System • Document Imaging and Workflow • Degree Audit Reporting and Transfer course equivalency system (TES) • Reporting database • International Student System • Loan Management • ARIESweb – Faculty and Staff self-service • RAMweb and RamRecords – Student and former student self-service UTFAB SIS Spring 13 Presentation

  4. Offices Supported by Student System • All Academic Departments • Accounts Receivable • Admissions • CASA • Catalog and Curriculum • Division of Continuing Education • Graduate School • Registrar’s Office • Student Financial Services • Institutional Research UTFAB SIS Spring 13 Presentation

  5. SIS – System Usage in 2012 • Over 2,500 faculty and staff • 90,058 different people used RAMweb • 4,861,292 RAMweb logins • 1,140,534 ARIESweb logins • FAMweb access grants • Grades                             10680 • Transcripts                       10689 • Class schedule                 12755 • eBilling22924 • 1098T tax form                 1393 UTFAB SIS Spring 13 Presentation

  6. RAMweb logins by year Logins Year

  7. Summary of Recent Activities • System Upgrades • Banner and Oracle upgrades • Financial Aid regulatory updates • College Opportunity Fund • RamCT • Integration of INTO CSU to SIS • International students in English Language programs progressing to be degree seeking students • Project continues this year to integrate fully to SIS • ~400 students Spring 2013 UTFAB SIS Spring 13 Presentation

  8. Summary of Recent Activities - ARIESweb • Planned Leave Details • INTO flag indicator to alert staff • Waitlist report for department staff • Specialized reports for departments • Veterans, INTO, Athletics, Other groups • ‘Full Fee Paying’ student lookup tool Repeat / Delete information • Graduate Admissions letter UTFAB SIS Spring 13 Presentation

  9. Summary of Recent Activities- ARIESweb (cont’) • Classroom availability and reservations • RamCT combined course updates • My weekly schedule changes to display • Add/drop/withdrawal dates and display non-credit courses and total credits and university withdrawal warning • Electronic grade change report • Flu reporting UTFAB SIS Spring 13 Presentation

  10. Summary of Recent Activities - Ramweb • UTFAB Logo added • Planned Leave request process • Faculty governance approved action • Security Audit review and changes • Repeat / Delete information • My weekly schedule changes to display • Add/drop/withdrawal dates and display non-credit courses and total credits and university withdrawal warning • Billina Summary By Term enhancements (RW) • Add “expand all” option, Show refunds and payments in detail UTFAB SIS Spring 13 Presentation

  11. Summary of Recent Activities- Ramweb (cont’) • COF display and processing logic changes for new students • Integrated AlcoholEDU and SexualAssaultEDU for new Fall and spring incoming students under 23 • ASCSU election support • Flu reporting • Directory preferences • Red flag alerts • For password changes UTFAB SIS Spring 13 Presentation

  12. Summary of Recent Activities- FAMweb • More access for eBillingGrantees • Account Analysis, Summary By Term, Amount Billed and Due • New Tax section and Grantee access available • Print 1098-T form, See additional 1098-T data • Consent to electronic notification of 1098-T data (student only) UTFAB SIS Spring 13 Presentation

  13. Upcoming Projects • System upgrades and changes (Ongoing effort!) • DARS application to u.achieve – Kick off SM 2013 • Banner 8.5.6 – Due March 31 • INTO changes – ongoing in 2013 • RamCT Upgrade • RAMweb and ARIESweb • New Class Schedule interface –Nearing completion • More changes for INTO CSU students - Ongoing • Health Insurance (RAMweb) – Summer 2013 • Mass electronic grade changes – Summer 2013 UTFAB SIS Spring 13 Presentation

  14. More upcoming • RAMweb, ARIESweb and SIS Infrastructure • Build Academic Program milestones in DARS – SM 2013 • Courses Catalog - Underway • RamCT upgrades • Regular intervals, two revisions/year • Class Schedule software system - Late 2013 • Financial Aid in FAMweb - 2013 • Student requirements, cost of attendance and awards • Mobile connectivity to RAMweb type services • Grades, Student Course list, Registration, Financial aid, etc… UTFAB SIS Spring 13 Presentation

  15. Projects on Hold • RAMweb and ARIESweb • Redesign main page AW and RW pages • Overhaul of RW and AW code to bring current • Electronic request for major, minor (field of study) changes • Create ‘Graduation Ready’ checklist for undergrads • Enrollment Verification Letters • Repeat/ Delete process • Many others, excel spreadsheet • FAMweb – Phase II • Grantee data updates (address, email, other) • SIS • Banner XE upgrade UTFAB SIS Spring 13 Presentation

  16. Staffing Update • UTFAB funded developer • Formal update and FY14 request later this spring • Staffing resource contributions from ACNS, Information Systems and Registrar to support developer with standards, analysis, specifications, testing, etc… • Collaboration has been great! UTFAB SIS Spring 13 Presentation

  17. FY 14 Funding Request • FY13 Total Budget $1,502,791 (UTFAB + Univ match + I.S. support) • FY 13 UTFAB Support $ 572,726 • Hardware/software maintenance inflation $ 10,206 • Salary and Fringe increase $ 22,324 • Total FY14 Request $ 605,256 • Any additional costs absorbed centrally • University matches UTFAB support UTFAB SIS Spring 13 Presentation

  18. Staffing for FY14, Split 50/50 • 5 professionals • RAMweb/Developer (2) – E&A • Middleware/Applications Developer – ACNS • Web Applications Specialist – IS • DBA (Database Administrator) – IS • Student staff – E&A • These staff are critical to SIS UTFAB SIS Spring 13 Presentation

  19. UTFAB Funding Criteria UTFAB SIS Spring 13 Presentation

  20. Summary • We appreciate your continued support of the project • The UTF and student support provided the original impetus for the project • The SIS is critical core infrastructure • The systems are performing exceptionally well and meeting all demands for service • Thank you for your support! UTFAB SIS Spring 13 Presentation

  21. Questions… are most welcome. UTFAB SIS Spring 13 Presentation

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