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The Conference

The Conference. Authors: Andre van Zyl and Ken Nixon Supervisor: Joe Soap. Outline. Conference Schedule The Conference What to expect What to do Do’s and Taboo’s of Effective Presentations Get pen and paper ready!. Acknowledgements.

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The Conference

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  1. The Conference Authors: Andre van Zyl and Ken Nixon Supervisor: Joe Soap

  2. Outline • Conference Schedule • The Conference • What to expect • What to do • Do’s and Taboo’s of Effective Presentations • Get pen and paper ready!

  3. Acknowledgements IDC Technologies for allowing us to use parts of one of their presentations

  4. Schedule

  5. Conference • The conference will be held onTuesday, 4 November, 2003. • Each group will give a 15 minute joint presentation - time shared equally between the two students. • 5 minutes will be permitted for informal questioning from the conference audience, if necessary. This time will also be used for hand-over and setup for the following group. • Students may give an overhead or power point presentation. • 3 venues will be used in parallel. • 4 sessions will be held during the day in each venue. • Each session will last 1 hour • There will be a maximum of three project presentations per session. • Each session will have the project internal and external examiners present. • Each session will also have a session chairperson, who will serve as a moderator for the individual appraisals. • There will be 1 hour between each session to facilitate individual student appraisal.

  6. Conference • Tuesday, 4 November, 2003. • 15 minute joint presentation - time shared. • 5 minutes questions and hand-over • Overhead or PC presentation. • 3 venues in parallel. • 4 sessions in each venue.

  7. Conference • Each session will last 1 hour • Maximum of 3 presentations per session. • Internal and external examiners will be present. • Session chairperson = moderator for the individual appraisals. • 1 hour between sessions for individual student appraisal.

  8. Conference • Presentations to be loaded via the web before Monday 3 November 12h00. Unable: 10h00 – 11h00 • Please save presentation in either .pps or .pdf format. Back up slides? • Be at venue 30 mins before your session • Recommended size not to exceed 15 Mb • Adapt/Improve Open Day Poster • Demonstrations

  9. Conference • Tidy work stations • Store away / Throw away • Return Equipment • Return Library Books etc. • Complete necessary paperwork

  10. Do’s and Taboos of Effective Presentations

  11. Just so you know… • Good speakers are “made”, not “born” • Is anyone “born” a good Athlete or Doctor? • You can control and manage nervousness, but you can’t eliminate it. • It will decrease over time. • Nervousness is self-centered. • The audience is not out to get you. They want you to succeed.

  12. Three Points To Remember • Focused content • Correct content • Commitment to content

  13. Have a Strong Beginning & Ending • Openings: • Startling statement • Surprising action • Question • Personal experience • Purpose statement • Humor • Endings: • End with purpose. Don’t be like a car that runsout of gas in the middle of nowhere. Know where you’re starting, where you’re going, and lead people to a strong conclusion.

  14. Structure Your Presentation • There are three parts to any speech: • Tell them what you’re going to tell them, • Tell them, • Tell them what you just told them. • People need a ‘roadmap’ to establish their expectations. • If they have to guess what your speech is about, they’ll get confused and stop listening.

  15. BVE • Brevity • Brevity breaks boredom. • Variety • Variety adds vitality. • Listeners drift in and out by nature. • Entertainment • Entertainment engages. • Adults prefer to be entertained, not lectured. • Make your presentation an experience.

  16. Data vs. Information Specification 44% Changes after commissioning 20% Design & implementation 15% Operations & maintenance 15% Installation 6% This is “data”

  17. Changes After Commissioning 20% Specification 44% Operations & Maintenance 15% Installation & Commissioning 6% Design & Implementation 15% Use graphics instead This is “information”

  18. Colour • Light text on dark background. • Best for slides. • Disadvantage is that the lights must be turned very low. • Dark text on light background. • Best for electronic presentations and overheads. • Lights do not have to be turned down. • Be careful about colour combinations!

  19. One UGLY Slide! • Terrible color combination. Hard on the eyes! (Red on blue is the absolute worst colour combination!) • Too much information. People aren’t going to take the time to read to much information. You just want to give people the basic concepts, the highlights, in a slide. • Background images or lines won’t help this!

  20. Questions & Answers • Anticipate & prepare • Listen • Listen to the entire message. • Repeat or rephrase • Repeat so others can hear it. • Answer concisely • No dissertations! • Move on

  21. Use a cheat sheet! • Keep a list of the slide numbers and titles. • Go to any slide by simply typing in that number and pressing “Enter” (in PowerPoint). • This allows the greatest amount of flexibility (great for Q&A), and is transparent to the audience.

  22. Electronic Presentation Tips • Use a consistent transition between slides. • Don’t overdo animations. • Don’t use simple “canned” sound effects. • They only draw the focus away from you. (And are usually annoying!)

  23. Body Language • Don’t hide behind a podium. • Keep your hands out of your pockets! • Use all of your body to get a point across. • Film yourself! • You’ll be amazed at what you see! Also, watch it with the sound turned down.

  24. Voice • Don’t speak in a monotone. • Speak loudly and clearly. • People can listen at a faster rate than you can speak. • Record yourself. • You’ll hear things on tape you never noticed before!

  25. Taboo #1 • Font sizes too small. • Slides that contain too much information might be great as handouts, or as slide “notes”, but make for lousy slides. • KILL: Keep It Large & Legible.

  26. Taboo #2 • Overly complex graphics. • Simplify!

  27. Taboo #3 • Never turn your back on your audience. • Display on your computer as well as the screen, so you don’t have to turn around.

  28. Taboo #4 • Don’t read your slides. • It’s BORING!! • You loose eye contact. • You won’t be viewed as an expert. • Don’t read your paper. • It’s BORING!! • You sound canned.

  29. Final Thoughts • If you don’t rehearse, don’t present. • Learn from other good speakers. • You won’t become a championship skier by skiing with your peers.

  30. University of the Witwatersrand, Johannesburg

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