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Project Management

Project Management. Michael Bruce-Lockhart. Tasks. Title & number Person responsible Start date Completion date Description Well defined end point. Task Documentation. Two forms Text Standard form All information should be included Graphical Shorthand Used to depict whole schedule.

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Project Management

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  1. Project Management Michael Bruce-Lockhart

  2. Tasks • Title & number • Person responsible • Start date • Completion date • Description • Well defined end point Project Management

  3. Task Documentation • Two forms • Text • Standard form • All information should be included • Graphical • Shorthand • Used to depict whole schedule Project Management

  4. Task Definition Project Management

  5. parallel graphical representation Flushing Research T1 Bowl Design T1 10.10.04 9.12.04 9.19.04 TC TC T3 Pipe Design 10.03.04 Large project MT Parallel tasks Critical path method (CPM) Project Management

  6. Simple Graphical Representation Project Management

  7. Group Communications • Poor communications another barrier • Everyone needs to know what is expected of them and when • Everyone needs to know what is expected of the other team members • Managers are (or should be) in the communications business Project Management

  8. Meetings • There should be an agenda • Circulated before the meeting • There should be a chair • Keep to the agenda • Keep on topic • Keep it moving Project Management

  9. Meetings • Action items • Who? • When? • Minutes • Entry for every agenda item • What was agreed or reported • Action items • Circulate soon after the meeting • Secretary (or chair for small groups) • How many? • Too often – inefficient • Too seldom – inefficient • For this course, weekly Project Management

  10. Agenda • Minutes of the last meeting • (as read or amended) • Business Arising • Item 1 • Item 2 • Etc. • Any other business Project Management

  11. Budgets • Not just for money • Any scarce resource • Power • RAM and ROM • Initial allocation • Holdback • Allocation is not a license • Don’t assume holdback is available • Let team know about problems early Project Management

  12. Documentation • Standard Format • Produce as you go • Update constantly • For this course • Use html • Deposit in CVS • Deposit weekly meeting agenda & minutes Project Management

  13. Report Format Table of Contents Executive Summary Introduction Design Sub System 1 Sub System 2 Sub System 3 Sub System 4 Schedule Results Recommendations Project Management

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