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CISCO Unified MeetingPlace – Bringing Together Your Virtual Team

CISCO Unified MeetingPlace – Bringing Together Your Virtual Team. Leanne Griffiths Acting Technical Specialist Manager, Information Specialists CSIRO Information Management & Technology Tuesday 20 th January 2009. Presentation Overview. CSIRO CSIRO IM&T LibraryServices

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CISCO Unified MeetingPlace – Bringing Together Your Virtual Team

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  1. CISCO Unified MeetingPlace – Bringing Together Your Virtual Team Leanne Griffiths Acting Technical Specialist Manager, Information Specialists CSIRO Information Management & Technology Tuesday 20th January 2009

  2. Presentation Overview • CSIRO • CSIRO IM&T LibraryServices • CISCO Unified MeetingPlace CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  3. CSIRO Site locations CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  4. CSIRO Research Established in 1926, the Commonwealth Scientific and Industrial Research Organisation (CSIRO) is Australia’s premier science agency CSIRO carries out research and development of social and environmental importance in areas including: • Agriculture • Energy • Environment • Health • Information technology • Manufacturing • Mining • Natural resources CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  5. CSIRO IM&T Library Services 6400 staff • Prior to 2006 Library Services delivered at divisional level • 2006+ Research Support underwent organization wide centralisation into Corporate teams • Merged with Information Technology to become Information Management & Technology in 2006 • 3 teams formed: Information Support, Collection Management and Information Specialists 20 Divisions 56 sites CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  6. Information Specialists Team • 31 Information Specialists dispersed across Australia. • Delivery of services to clients across CSIRO. Services include: • Reference • Searching • Retrieval and analysis • Publications advice, • Current awareness • Training services CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  7. Information Specialists Team • Geographic challenges for - team operation - delivery of services • Mix of local and virtual clients • A virtual team denotes an organisational team whose members rarely meet face to face but who nevertheless perform interdependent tasks in pursuit of collective goals (Cordery, John & Soo, Christine 2008, p 487). CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  8. Life before Cisco Unified MeetingPlace • Team meetings held via video conference • Maximum 12 units able to connect at one time • Need 3 meetings to accommodate all team members • Often difficult to book facilities • Common agenda • Limited collaboration & communication • Time consuming for manager CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  9. Virtual Collaboration Virtual collaboration is about achieving the organisation’s desired results focusing on goals and actions that could not be accomplished by working alone. Virtual collaboration occurs when people who are not collocated use communication technologies to work together and facilitate getting the job done (Nemiro, Jill, et al. 2008 p2). CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  10. Collaboration Tools • Confluence wiki Confluence is a collaborative tool from Atlassian. Confluence is separated into spaces and is a website that makes it easy for anyone to contribute information and link it together. • Sharepoint SharePoint is a single repository accessible over the internet. It enables teams to share documents, calendars, photos, notes, tasks (including tracking), use e-mail, share ideas, information and contributes to pages via wiki functionality. • Cisco Unified MeetingPlace` Cisco Unified MeetingPlace Web Conferencing is an integrated audio, web, and video-conferencing solution that allows collaboration in real time with people in other locations. CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  11. Product demonstrations CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  12. CISCO Unified MeetingPlace – What is it? • Integrated audio, web and video-conferencing solution • Allows collaboration in real time with people in other locations • Document sharing, whiteboard facilities • Provides means for remote end-user training • External collaboration CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  13. Cisco Unified MeetingPlace – Features • Schedule Meetings • Attend a MeetingPlace Meeting with audio or video • Upload and share attachments (eg presentations) • Share applications • Collaborate on documents by readily passing control to others CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  14. Cisco Unified MeetingPlace – Features cont. • Share and save whiteboard annotations • Mark-up shared applications, presentations and whiteboards • Push web pages to participants • Run polls & brainstorming sessions • Record and playback voice and web conferences CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  15. Cisco Unified MeetingPlace CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  16. MeetingPlace Training Promotion Example Training Course “CSIRO IM&T MeetingPlace 101” available on the CSIRO Learning Management System on the Intranet Courses running at 10am, 1pm and 3pm Daily until the 30th May 2008 supplemented with E-Learning Modules athttps://meetingplace.csiro.au Further Booking Information available from: • the session factsheet • search the Intranet for “MeetingPlace Training” • AllStaff email “Client Notification – Cisco Unified Meetingplace” CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  17. Training for Clients The session facilitated by team members included an overview of MeetingPlace and demonstrated: • The new way to schedule a conference call for your boss • How to schedule calls involving external participants • How to secure a meeting • How to record and retrieve meeting recordings • Setting up conference room meetings for web collaboration • What your Boss & team needs to know (the MeetingPlace basics): • How to join a meeting • How to share and collaborate in using the Web console CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  18. Scheduling a Meeting from Outlook CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  19. .. And then hold your meeting CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  20. Polling Function CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  21. Conclusion CSIRO. CISCO Unified MeetingPlace - Bringing together your virtual team

  22. Contact Us Phone: 1300 363 400 or +61 3 9545 2176 Email: enquiries@csiro.au Web: www.csiro.au Thank you Information Services CSIRO Information Management & Technology Leanne Griffiths Acting Technical Specialist Manager, Information Specialists Phone: 02 6276 6840 Email: leanne.griffiths@csiro.au

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