SCONUL Access

1. SCONUL Access The largest borrowing scheme for higher education in the UK and Ireland Frontline staff

2. SCONUL Access • The intended audience for this presentation is frontline staff • It provides background information to the scheme and addresses its procedural requirements Frontline staff

3. SCONUL Access! • From 1st August 2007 SCONUL Research Extra and UK Libraries Plus will merge to form SCONUL Access • 170 + library members • Covering all parts of England, Ireland, Scotland and Wales • Offering access to • Staff • Researchers • Taught postgraduates • Part–time, distance learning & placement students Frontline staff

4. Eligible Users • SCONUL Access reflects the offers of SRX and UKLP • Institutions may maintain existing offer or • Extend their offer to cover other Bands Your users get what you offer to others! Frontline staff

5. Bands • Band A • Staff and research students • Band B • Part time, distance learning and placement students • Band C • Taught postgraduates Frontline staff

6. Why be involved? • Gives users easy access to a large number of academic libraries • Reduces the need for multiplicity of local access schemes • Provides a single set of procedures for all participating libraries • Requires a standard SCONUL Access card for clear identification Frontline staff

7. Benefits to academic institutions • Resource sharing: better use of public funds • Recognition of resource sharing: suggested link between membership of scheme and research funding • Strengthens links within higher education community Frontline staff

8. Benefits to users • Single rules for joining; same method of identification required • Individuals will not be required to negotiate access to individual library services • No barriers to research trail; users can move easily from one library to another Frontline staff

9. Responsibilities of library staff • Become familiar with SCONUL Access procedures • Provide a named contact for SCONUL Access • Staff guide lists the responsibilities of • senior staff • the institutional contact • library systems managers • front line staff Frontline staff

10. Local implementation • Each institution has designated a borrowing entitlement for SCONUL Access users • Senior managers are free to define borrowing entitlements, number of loans, loan period, type of material, any restrictions Frontline staff

11. SCONUL expects • Frontline library staff to be aware of the scheme • Staff training in registering users for the scheme • Staff training in receiving users from other institutions under the scheme • Library and institutional security staff to be aware of the scheme • Outsiders must be able to gain access to the library! Frontline staff

12. SCONUL expects • Eligible users to be given information about the SCONUL Access scheme • Publicity documentation • Web site links • Staff referrals Frontline staff

13. Registering a home user • Eligible User • Will depend on which bands your library offers • In good standing • Current ID or library card Frontline staff

14. Registering a home user • Eligible period • Duration of the user’s library registration or • Duration of the user’s institutional ID card or • Duration of placement or • Three years whichever is the shorter • Scheme registration may be extended if employment or registration continues Frontline staff

15. Registering a home user • Issue a SCONUL Access card • Fill in ‘valid until’ date • Fill in SCONUL Access band: A, B, C • or R (reference) • Sign in the ‘authorised by’ area • Stamp on the reverse with your library stamp Frontline staff

16. Registering a home user • Advise the user to present: • SCONUL Access card and • their library / ID card when registering with participating host libraries Frontline staff

17. Registering a home user • Advise the user that a list of libraries participating in the scheme and a user guide is available at [www.sconul.ac.uk] Frontline staff

18. Receiving a SCONUL Access user • Check the user’s SCONUL Access card and home library / ID card • both are necessary for registration to proceed • Register the user on your library system and note • Their band • Their home institution • Register the user for the period shown on their SCONUL Access card Frontline staff

19. Interim Measures • Valid UKLP forms and SRX cards should continue to be accepted until their expiry date • BUT encourage your users to exchange them for a SCONUL Access card Frontline staff

20. Receiving a SCONUL Access user • Provide the user with a copy of your library’s rules and regulations • Advise the user of • Any restrictions in access • Their responsibility for any debts incurred Frontline staff

21. Receiving a SCONUL Access user • To recover debts • Follow the normal pattern for external readers • If this is unsuccessful, inform your SCONUL Access institutional contact, who will recover the debt from the home institution • To withdraw membership • Follow the normal pattern for external readers • Inform your SCONUL Access institutional contact, who will inform the home institution Frontline staff

22. Implementing the scheme • Easy to achieve: • Registering new users • Library staff training • Publicity to borrowers • Could take time: • Establishing a system for generating statistics based on the three bands of users • Redefining current external borrowers to reflect the requirements of scheme Frontline staff

23. SCONUL Access • Please speak to your institutional contact if you have any queries • More information and documentation supporting the scheme is available from [www.sconul.ac.uk “Using other libraries”] Frontline staff

24. SCONUL Access The largest borrowing scheme for higher education in the UK and Ireland Frontline staff