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Single Window for Trade Facilitation

Explore the United Nations Economic Commission for Europe's Single Window for Trade Facilitation, a simple, one-stop solution that offers official control with trade facilitation. This recommendation encourages governments and those involved in international trade to set up a Single Window facility at the national level.

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Single Window for Trade Facilitation

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  1. United Nations Economic Commission for Europe (UNECE) Single Window for Trade Facilitation Tom Butterly Deputy Chief, Global Trade Solutions Branch Workshop on Trade Facilitation Moscow 22-23 November 2004

  2. UNECE – Global and Regional perspective • Global level - development and maintenance of international standards through UN/CEFACT - United Nations Centre for Trade Facilitation and Electronic Business • UNECE regional level - implementation in member states especially in transition economies • Implementation in other regions - cooperate extensively with other UN Regional Commissions and other multilateral organisations

  3. UN CEFACT International Trade Procedures Working Group (TBG15) • Single Window Recommendation developed by UN/CEFACT International Trade Procedures Working Group (ITPWG), with representation from governments, trade and international organisations • All welcome to participate in UN/CEFACT work (next Forum in Malaysia in March 05)

  4. Meeting regulatory requirements and exchanging information with government The current situation

  5. A single window The new approach - a simple, one-stop solution offering official control with trade facilitation.

  6. The UN/CEFACT Single Window Recommendation • Analysis of existing and planned Single Windows in 12 countries to determine: • current practices; • structures; • products and services; and • funding mechanisms. • On the basis of this analysis, we developed a Recommendation and Guidelines - Extensive review process – finally approved in September 2004

  7. UN/CEFACTRecommends that governments and those involved in international trade should… Proceed with the setting up of a Single Window facility at the national level through a collaborative effort with all relevant governmental authorities and the business community Give full consideration to the guidelines attached to the present recommendation in the establishment of their Single Window facility

  8. The Single Window facility should allow: • Lodgement of standardised information and documents with a single entry point (to fulfil all export, import and transit related regulatory requirements) • if the information is electronic, then individual data elements should only be submitted once

  9. The Single Window facility should: • Support the sharing of information by a legal framework that provides privacy and security in the exchange of information • Co-ordinate the controls of the various governmental authorities, where appropriate • Provide facilities to receive payment of duties and other charges • Provide access to trade related government information

  10. The Guide on the establishment of a Single Window The Guidelines • Overview description of a Single Window • Common models for a Single Window • Benefits of a Single Window • Practical steps in planning and implementing a Single Window • Key factors for a successful Single Window

  11. Key factors • Political will • Strong lead agency • Partnership between government and trade (need for dialogue) • Establish clear and measurable objectives • Phased approach • Use of international standards • Legally enabling environment • User friendliness, accessibility and training • Financial model • Promotion and communications

  12. The Guide on the establishment of a Single Window The Annexes • Annex A: Single Window Models - examples of existing or planned Single Windows • Annex B: Practical Steps for Planning & Implementation • Annex C: Components of a Feasibility Study • Annex D: Tools & Techniques • Annex E: Signposts - contact details for operational Single Windows and international organisation projects

  13. The most common models

  14. A Single Authority that receives information, either on paper or electronically, disseminates this information to all relevant governmental authorities, and co-ordinates controls to prevent undue hindrance in the logistical chain (e.g. Sweden)

  15. A Single Automated System for the collection and dissemination of information (either public or private) that integrates the electronic collection, use, and dissemination (and storage) of data related to trade that crosses the border (e.g. Unites States).

  16. An automated Information Transaction System through which a trader can submit electronic trade declarations to the various authorities for processing and approval in a single application. In this approach, approvals are transmitted electronically from governmental authorities to the trader’s computer. (e.g. Mauritius, Singapore)

  17. Single Window Examples Sweden United States Germany Mauritius (From 3 day workshop on documents, edocuments and Single Windows)

  18. Single Window in Sweden • Information is gathered by Swedish Customs on behalf of more than 30 different authorities (import VAT, trade statistics, monitoring of licenses, pets, weapons etc.) • Swedish Customs Single Window solutions are available using different technologies: • EDIFACT • Internet • Mobile solutions

  19. Participants • Swedish importers, exporters and brokers. • National Board of Taxation. • Statistics Sweden. • National Board of Agriculture. • National Board of Trade. • European Union. • Annually 94 % of all Customs declarations are submitted using a Single Window solution.

  20. Business model • The Virtual Customs Office, including Single Window solutions, is financed within existing budgetary means of Swedish Customs. • eServices of Swedish Customs is free of charge and no user fees are applied. • However, clients are charged for submitting paper documents ….

  21. Results • Major benefit: automatic clearance of Customs declarations • For trade: release times 90 seconds • For trade: no requirements for supporting documents • For trade: one interface regarding all information related to international trade. • For Customs: reallocation of resources • For Customs: improved collection

  22. United StatesSingle Window International Trade Data System (ITDS)

  23. ITDS/Single Window Processing USDA (operational) Truck Driver Goods FWS (interfaced) CBP FDA food CPSC ACE/ITDS Single Window arrive/depart CBP ACE/ITDS INS immigration USTR DOT transport (periodic)

  24. Process • Survey of all relevant Government Agencies involved in trade • Revealed that over 300 forms consisting of approx. 3000 data fields • Over 90% of information redundent • Through harmonisation and standardisation reduced this to 200 data elements

  25. Participants/Clients • Federal Trade Agencies: • Admissibility and export control • Statistical and analytical • Trade promotion • Trade Community • Importers • Exporters • Customs Brokers • Carriers • Port Authorities

  26. Single Window in GermanyPort of HamburgExperience of DAKOSY AG

  27. DAKOSY-Denmark Customs DP Centre Frankfurt Internet DAKOSY-Bremen DAKOSY Internet-Server ATLAS IBM AS/400 Router Node Router Node 890 Forwarders 96 Liner Agents and Shipping Lines EDI web- hosting Firewall Backup ASP HABIS 15 Carriers - Road 254 Exporters/Importers/ Manufacturing Industry GEGIS Outsourcing Terminal-Server-Farm Backup Backup 22 Carriers - Rail 35 Quay Operators and Container Packing Companies Public Authorities • Hamburg Water Police Station • Hamburg Fire Service Headquarters • Environment Authority • BAGS (Hamburg Safety and Health Authority) • Customs Office Hamburg Harbour (ZAPP) • Federal Customs Departments (ATLAS) 3 Carriers - Feeder and River Barges 3 Tally Companies Participants / Clients UNIX and IBM AS/400 IBM AS/400 DAKOSYDPC IBM AS/400 IBM AS/400 IBM AS/400 IBMAS/400 IBM AS/400

  28. Examples Volume(daily) Business data between and Quay Order600Forwarders> 30Quay operators3.400 Bills of Lading150Forwarders> 50LA/ ShippingL.1.500 Transport Order> 75ForwardersGerman Rail /1.600 RailLA / Shipping L.Private Rail Operators ExportDeclaration750ForwardersCustomsHamburg4.900LA / Shipping L. ImportRelease>870ForwardersGermanCustoms9.500- ATLAS DangerousGoods90QuayOperatorRiverPolice1.250AnnouncementLA / Shipping L. LA = Liner Agent, Shipping L. = Shipping Line

  29. Participants / Clients

  30. Business model • Shareholders to pay a yearly fee for the so called „traditionell EDI-Business within the port - community“ • Each participant has to sign a contract with one of the shareholders and has to pay to them for the usage of the EDI-Network of DAKOSY • Additional services of DAKOSY (EDI, ASP and IT- Services) are charged byDAKOSY directly

  31. Lessons learned • 90 % Talking, 10 % Doing • Most important: All people to tow one rope in the same direction! • “Eat the elephant piece by piece”

  32. Single Window MauritiusMauritius TradeNet

  33. Services • Submission, processing and approval of declarations to Customs within a 15-minute • Access to air and sea cargo manifests, ships’ arrivals and departures, movement of containers, etc. • Notice of release of consignments • Payment of duties by electronic means • Contributions Network Project has been launched, allowing the payment of various fees & taxes

  34. TradeNet Access • PC, a modem, a telephone line and a Declarant ID • Documents and trade information entered into the system transmitted between all parties involved in the movement of goods (imports and exports) and the Customs Department • Links with Customs Management System for automatic processing and approval of Customs declarations

  35. Participants • Customs & Excise Department • Importers, exporters and re-exporters • Freight forwarders • Port Authority and its cargo handling agency • Shipping/airline companies and their agents • Ministry of International Trade • Chamber of Commerce & Industry • Over 1000 declarations on average are received and processed every working day by the country’s Customs & Excise Department

  36. Business model • Joint-venture functioning 100% as a private concern • Equity (± USD 1 million) provided by shareholders • Self-sustainability perspective right from the start • Activities financed from 2 sources: - a software single-user licence of $ 1300 at the outset - a service fee of USD 5.- per declaration sent thru’ MNS • Highly successful and profitable activity: - share value multiplied by eight since 1994 - yearly dividends = ± 90% of funds invested

  37. Results • Reduction in processing time of Customs declarations from days/several hours to 15 min. • Declarations sent/information retrieved from one’s office • Enhancement of transparency and productivity • Conclusive public/private sector collaboration • The Mauritian CMS is now used by the Ghana Customs

  38. UN CEFACTRecommendation 33Next Steps • Establish repository on existing Single Windows • Meeting in 2005 of all existing Single Windows to discuss standards and interoperability • Encourage implementation by developing Business Cases for the three Single Window models • Promotion at Capacity Building Workshops for Trade Facilitation Implementation and presentations to interested organisations

  39. Further Information … Tom Butterly Deputy Chief Global Trade Solutions Branch UNECE E-mail: tom.butterly@unece.org Website: www.unece.org/trade

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