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Hermes the IT system supporting the Swedish budget process

Hermes the IT system supporting the Swedish budget process. Maria Kain The Swedish National Financial Management Authority. Why a new IT system?. To improve infrastructure quality of data efficiency transparency access to information

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Hermes the IT system supporting the Swedish budget process

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  1. Hermesthe IT system supporting the Swedish budget process Maria Kain The Swedish National Financial Management Authority The Swedish National Financial Management Authority

  2. Why a new IT system? To improve • infrastructure • quality of data • efficiency • transparency • access to information • links and communication between participants in the budget process • metadata The Swedish National Financial Management Authority

  3. Before Hermes The Swedish National Financial Management Authority

  4. Hermesa web based IT system with 1500 users within the budgetprocess Swedish National Debt Office (SNDO) MoF Budget Department ESV and associated systems Hermes data base Line Ministries Parliament Budget users Swedish National Audit Office The Public The Swedish National Financial Management Authority

  5. Hermes An information pool and tool Spring Fiscal Policy Bill Detailed allocation of funds to approriations Budget Bill Budget Submissions Annual Letters of Instructions Annual Report incl appropriations Forecasts Hermes Accounts in the SNDO Carry over of unspent funds Amendments to the Letters of Instructions Monthly Outcome The Swedish National Financial Management Authority

  6. Hermes’ support to users in the Budget Department • All relevant figures are found in Hermes • Integrated short and medium term perspective • Comments and explanations available • Centralized and partly automatic price/salary adjustment • Tools for simple forecasts and simulations • Correct migration of data from budget preparation to the Budget Bill and to budget execution Budget totals staff • Instant and reliable overview of the budget situation • Late changes possible Desk officers • Don’t have to double check data • Forecasting dialogue with the Line Minsitries in the system • Letters of instructions are authorized in the system • Administration of authority to carry over unspent money The Swedish National Financial Management Authority

  7. Security of information The users have access to Hermes depending on • who they are • their function within the process • the current stage of the process Each user is individually authorized to the system and has a personal password The Swedish National Financial Management Authority

  8. What did we gain? • All information can be found in one place • Quick access to the information in Hermes • High quality data • The information in Hermes is always up to date • Less risk of mistakes • Less work repeated • Greater transparency within the budget process • Good traceability and control • Easy access to information about earlier years • Metadata – institutional memory Hermes contributes to an efficient budget process The Swedish National Financial Management Authority

  9. What’s next? • Revenue items • Non financial results and facts • Improvements in user interface • Add information from earlier years • More standard reports • Parliament? • The Public? The Swedish National Financial Management Authority

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