Data Reporting Decisions A presentation prepared by the Multilateral Fund Secretariat

1. Data Reporting Decisions A presentation prepared by the Multilateral Fund Secretariat Joint Meeting of the Latin American and Caribbean Networks of Ozone Officers Mexico City, Mexico, 6 -8 October 2010

2. Data Reporting • ExCom urged UNEP to continue to include an item in the agenda of each CAP network meeting addressing reporting requirements, as provided in decision 55/11(b) (decision 58/14) • Country programme data • Qualitative performance assessment of implementing agencies.

3. Country programme data reporting - I ExCom requested UNEP to allocate time in network meetings for training on the CP web-based system and provide feedback on the experience gained (decision 52/5(b)) ExCom will review the usefulness of the country programme data web system at the 62nd Meeting (decision 59/4) UNEP was requested to hold a session on the revised format for country programme data reporting at its network meetings (decision 60/4(b)(i)) UNEP and the Secretariat to identify problems associated with the low level of use of on-line reporting to determine how best to encourage the timely reporting of Article 5 country programme data using such systems (decision 60/4(b)(ii)) The Secretariat to modifiy the country programme data reporting format to include information relevant to HCFC phase-out (decision 60/4(b)(iv))

4. Country programme data reporting - II • Article 5 countries should have submitted 2009 country programme data by 1 May 2010 • 2009 data still to be received from: • Bolivia, • Chile, • Dominican Republic, • Panama, • Uruguay • 2010 country programme data reporting format revised to accommodate: • HCFC control measures • Regulations and legislation for HCFCs • Coverage of all HCFCs • Prices of HFC alternatives and any other new alternative

5. Country Programme - web-based reporting Country programme data entry at http://intranet.unmfs.org/cp Please contact the Fund Secretariat (secretariat@unmfs.org) for assistance relating to data submission, the web-based system or the subsequent data analysis in the status of compliance document User names and passwords are available from the Regional Network team

6. How to access • http://intranet.unmfs.org/cp • Eform • Eform • New page • Username • Password • UNEP will send to each country your personal Username and Password

7. Data Entry issues with web-based system-ADMIN A. DATASHEET • Both right and left sides of the sheet should be completed • Total of use by sector should equal imports + production – exports unless there is stockpiling • Use the comments column to indicate the level of stockpiling • HCFCs • Use the drop down box (see next slide) to add further types of HCFCs to the “Substances” column • Specify the chemical e.g. HCFC 124, HCFC 225 since different HCFCs have different ODP values

9. Data Entry problems with Admin B • Many countries use the previous version of the Excel format instead of the new Excel format or online version and thus use an older version of the Admin B sheet • Often countries do not answer all questions • Date format • month – day - year

11. Data entry problems: Admin C. • Import and export data should be in metric tonnes (not in ODP tonnes) • Make sure to enter in US dollars per kilogramme • For the number of training programmes (see slide “Admin C - continued”: • A comment should be added indicating if the number is cumulative or annual (annual data is preferred • If the only data you have is for a year or a number of years, then provide a breakdown by year.

14. Data Entry Problems—Admin D. and Admin E. Complete the entire section Enter “not available” if no data For Admin E, specify the IA so that the form will be submitted automatically to IA

16. CP web-based reporting – feedback Your feedback and suggestions would be appreciated Have you attempted to submit your country programme data with the web system? If you tried to use the web system and did not complete the task of submitting the CP data, please explain the reasons?

17. Qualitative performance indicators - I At its 55th Meeting, Excom requested UNEP’s Compliance Assistance Programme (CAP), through its regional networks, to include an item in the agenda of each of its network meetings addressing reporting requirements of the Executive Committee, including the qualitative performance questionnaire, so as to ensure a better response to the survey in future (decision 55/11(b)) At its 61st Meeting, Excom requested UNEP to remind countries, at meetings of regional networks, to complete the surveys on the performance of bilateral and implementing agencies (decision 61/17)

18. Qualitative performance indicators - II • In accordance with decision 46/14 national ozone officers receive a questionnaire regarding the assessment of each implementing agency vis-à-vis the agency’s annual business plan • Confidential questionnaire covers 3 main qualitative performance indicators with four point scale for ranking implementing agency performance • (1) organization and cooperation • (2) technical assistance/training • (3) impact

19. Qualitative performance indicators – III • NOUs have to specify a rating of 1 to 4 • 4 (highly satisfactory) • 3 (satisfactory) • 2 (less satisfactory) • 1 (unsatisfactory) • NOU should also indicate on the questionnaire if a question is not relevant to the agency concerned. Comments can also be added • The assessment report is confidential, but will be shared with the implementing agency concerned for its comment • Next questionnaire will be sent in May 2011