2008 New York - Member Forum

1. Overview of CRJP System Design Fiona Solomon, Director – Standards Development 2008 New York - Member Forum Council for Responsible Jewellery Practices, Ltd. www.responsiblejewellery.com info@responsiblejewellery.com

2. Design of the CRJP System • Introduction to the CRJP System • Roles of CRJP, Members and Auditors • Steps to certification • Checks and balances • Proposed timelines for system delivery to Members

3. Introduction to the CRJP system • CRJP Certification of Members • Certification is third party confirmation that fulfilment of specific requirements has been credibly demonstrated.

4. CRJP Certification • Standard: • The CRJP Code of Practices, plus additional modules as required eg Mining; • Auditor accreditation: • Accreditation of qualified and competent independent auditors who have been trained in the CRJP system; • Verification: • Accredited auditors carry out a verification audit of a Member’s Self Assessment against the Code of Practices; • Certification decision: • Auditor makes formal recommendation for or against certification based on verification findings; • CRJP grants certification based on auditor’s recommendation.

5. The Code of Practices – proposed revision

6. Scope of application • Designed to apply to all sectors of the diamond and/or gold jewellery supply chain, from mining through to retail. • Condition of CRJP membership that Members seek certification covering all their relevant Facilities: • All Facilities which are owned or controlled by Members, and actively contribute to the diamond and/or gold jewellery supply chain; • Proposed timeline: Current Members to undergo independent third party auditing by 31 December 2010.

7. Key roles CRJP Certification

8. Summary of key roles • The CRJP is responsible for operating and updating the certification system; • Members are responsible for operating their business in conformance with the Code of Practices; • Auditors are responsible for verifying whether Member’s business practices are in conformance and making a recommendation on certification.

9. Steps to certification By Members By Auditors By CRJP

10. Step 1 - Self Assessment by Members • Define the parts of your business which actively contribute to the diamond and/or gold jewellery supply chain – the Certification Scope. • Self assess your performance against the Code of Practices. • Internal audit. • Assemble necessary information to enable auditor/s to work efficiently and effectively. • Identify and address any areas of non-conformance before the auditor/s arrive. • When ready, appoint accredited auditor/s and submit your Self Assessment to them.

11. Step 2 – Verification Assessment by Auditors • Desktop review of the Member’s Self Assessment and related information. • Define the Verification Scope: • Which provisions of the Code of Practices will be verified at which Facilities. • Takes account of risk and relevance using available information eg legislative frameworks and existing certifications. • On-site review of the selected provisions at selected Facilities, as defined in the Verification Scope. • Verification reports: • To Member (detailed); • To CRJP (summary and recommendation).

12. Step 3 – Grant Certification • The CRJP Management is responsible for granting certification to Members, based on the auditor’s recommendation. • CRJP Management Team will review auditor’s report to check: • Auditors are accredited and competent. • All major non-conformances have been corrected, or are subject to a one year corrective plan verified by the auditor. • Certified Members will be issued with formal documentation on their certification status, benefits and conditions of use. • Certification details will be listed on the CRJP website.

13. Checks and balances • Quality control • Standardised forms for assessing and verifying conformance; • Guidance on standards and certification; • Formal training and accreditation of auditors; • Peer reviews of auditing quality; • Member training and support. • Complaints mechanism • CRJP will investigate and resolve complaints relating to certification assessments and outcomes. • Sanctions • Disciplinary proceedings against Members or auditors will be triggered by actions or omissions that affect the integrity of the CRJP system.

14. Resources and tools to help you • Core system documents will be delivered first to get you started. • More tailored materials will be developed to support particular groups or issues.

15. Proposed timelines – staged system delivery • Stage 1 – Core system documents – Oct 08 • Certification Handbook • Code of Practices • Introduction to the Code of Practices (Standards guidance) • Self Assessment workbook • Assessment Manual (for Members and Auditors) • Stage 2 – Mining Supplement – Feb 09 • Additional component applicable to Mining Members. • Will be incorporated into Code of Practices and Assessment tools. • Standards development process to include stakeholder consultation. • Stage 3 – Accredited Auditors – Mar 09 • Establish selection criteria and assessment method. • Training for unique aspects of CRJP system. • List of CRJP accredited auditors available to Members – will grow with time.