Module 1 DCMA Policy and CCM Process

1. Module 1DCMA Policy and CCM Process

2. What’s In It For Me (WIIFM)? • This lesson will provide information about: • DCMA Policy guiding CCM • CCM Process

3. CME204 Engineering Change Proposal Review Policy

4. CCM Policy - Overview • DCMA–INST 217 Configuration Change Management is the DCMA policy for ECP Review/Evaluation • Authority for performing ECP Review/Evaluation is derived from FAR (42.302(a)(41) and (46)) Image of file folders and one labeled policies.

5. Specific CCM Documents • Various documents define DCMA’s Role in the process. • Memorandum of Agreement (MOAs)/Memorandum of Understanding (MOUs) • Between GPO and DCMA, as needed • Supplement FAR requirements • Contract • From GPO to supplier • Contains CM (including CCM) requirements • Letter of Delegation (LOD) • From DCMA to DCMA • Defines surveillance at remote locations or subcontractors • CM Plan (CMP) • From supplier to GPO • Defines intent to meet CM requirements • DCMA reviews CMP and ensures it meets and doesn’t conflict with the contract.

6. CCM Documents • The contract, MOAs/MOUs, LODs, and CMPs will be crucial to the CCM Process which is displayed in the following flowchart. Image of documents with one reading Letter of Delegation and another reading Memorandum of Agreement.

7. CCM Process - DCMA-INST 217 Process Flowchart CRR must be performed in order for the DCMA engineer to know what his or her ECP Review role is. • Image of DCMA-INST 217 Process flowchart. • Start - DCMA Engineer performs and documents contract receipt and SE review IAW DCMA SE Surveillance Policy. Is CCM Authority Withheld? Yes. DCMA Engineer informs ACO/GPO of withheld authority. Does GPO desire CCM Authority be withheld? Yes. End. Is CCM Authority Withheld? Or Does GPO desire CCM Authority be withheld? No. Is CCM Delegation needed? Yes. DCMA Engineer issues CCM delegation. Issued delegation is processed IAW DCMA Delegation instruction. DCMA Engineer at second CMO receives CCM delegation. Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process. Is CCM Delegation needed? No. Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process. All but the Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process is the DCMA process integrating with CCM instruction.

8. CCM Process - DCMA-INST 217 Process Flowchart An output of CRR may be an LOD to another DCMA engineering office defining what their ECP Review role is with respect to the contract. • Image of DCMA-INST 217 Process flowchart. • Start - DCMA Engineer performs and documents contract receipt and SE review IAW DCMA SE Surveillance Policy. Is CCM Authority Withheld? Yes. DCMA Engineer informs ACO/GPO of withheld authority. Does GPO desire CCM Authority be withheld? Yes. End. Is CCM Authority Withheld? Or Does GPO desire CCM Authority be withheld? No. Is CCM Delegation needed? Yes. DCMA Engineer issues CCM delegation. Issued delegation is processed IAW DCMA Delegation instruction. DCMA Engineer at second CMO receives CCM delegation. Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process. Is CCM Delegation needed? No. Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process. All but the Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process is the DCMA process integrating with CCM instruction.

9. CCM Process - DCMA-INST 217 Process Flowchart • Image of DCMA-INST 217 Process flowchart. • Start - DCMA Engineer performs and documents contract receipt and SE review IAW DCMA SE Surveillance Policy. Is CCM Authority Withheld? Yes. DCMA Engineer informs ACO/GPO of withheld authority. Does GPO desire CCM Authority be withheld? Yes. End. Is CCM Authority Withheld? Or Does GPO desire CCM Authority be withheld? No. Is CCM Delegation needed? Yes. DCMA Engineer issues CCM delegation. Issued delegation is processed IAW DCMA Delegation instruction. DCMA Engineer at second CMO receives CCM delegation. Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process. Is CCM Delegation needed? No. Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process. All but the Contractor issues CCM documentation to DCMA engineer – document is controlled by GPO/contractor process is the DCMA process integrating with CCM instruction. When the engineer is performing CRR, they need to be cognizant of the existence of any applicable MOAs with respect to CM and CCM and the review of ECPs in particular.

10. CCM Process - DCMA-INST 217 Process Flowchart, Cont. Image of DCMA-INST 217 Process flowchart. INSTRUCTIONPARAGRAPH 2.4 DCMA ENGINEER DETERMINES GOVERNING CCA BASED ON CCM DOCUMENT TYPE/CLASSIFICATION. CHAPTER 3 IS THE CCM DOCUMENT A CLASS I ECP? Yes. PARAGRAPH 3.3 DCMA ENGINEER FOLLOWS ECP CLASS I EVALUATION PROCEDURES. Paragraph 3.5 DCMA Engineer follows ECP Class II evaluation procedures. If Chapter 3 Is the CCM documentation a Class I ECP answer is no, then ask is Chapter 3 Is the CCM document a VECP? If that is no, then Chapter 3 The CCM is a Class II ECP and paragraph 3.5 DCMA Engineer follows ECP Class II evaluation procedures. If the answer to Chapter 3 is the CCM document a VCEP is a yes, then Paragraph 3.4, DCMA Engineer follows VECP evaluation procedures. DCMA Engineer evaluates and dispositions CCM document: 1) utilizes CCM concepts, principles and guidelines (appendix A), 2) evaluates document with CCM document checklist, if needed (appendix B), 3) verifies and validates CCM document (appendix C), 4) analyzes surveillance process data to determine if systemic weaknesses exist. Paragraph 3.6, are there systemic CM issues discovered? Yes. DCMA engineer issues CAR and returns CCM documents to contractor. Then DCMA Engineer plans CM system audit IAW the DCMA SE surveillance policy to correct CCM deficiencies (DCMA process integrating with CCM instruction. Chapter 4, DCMA engineer records CCM document and dispositions results in CSA log. End. If the answer to Paragraph 3.6, are there systemic CM issues discovered? Is no then DCMA engineer issues CAR to correct minor discrepancies and releases CCM document to contractor/GPO, as appropriate. Chapter 4, DCMA engineer records CCM document and dispositions results in CSA log. End.

11. Policy and CCM Process Overview Summary

12. Summary • DCMA-INST 217 CCM is the DCMA policy for any DCMA personnel performing ECP Review/Evaluation • That authority for performing ECP Review/Evaluation is derived by FAR (42.302(a)(46)), and authority is automatically DCMA’s, unless specifically withheld in writing

13. Summary • The specifics of the CCM authority are refined/adjusted/modified/withheld by: • The contract between Government Program Office (GPO)/Procuring Contracting Officer (PCO) and Supplier • MOAs/MOUs between GPO and DCMA • LODs between DCMA and DCMA • Supplier’s CM Plan (CMP) Note: Suppliers cannot write anything in their CMP that contradicts their contractual requirements.

14. Questions? Post questions in the Question and Answer Discussion Board.