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Regional Training – Day One SBSR Version 5.0

Regional Training – Day One SBSR Version 5.0. Stephen Sergis Senior Support Officer – Connected Learning Next Practice Unit Curriculum & Learning Innovation Centre. Outline of the briefing – Day 1.

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Regional Training – Day One SBSR Version 5.0

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  1. Regional Training – Day One SBSR Version 5.0 Stephen Sergis Senior Support Officer – Connected Learning Next Practice Unit Curriculum & Learning Innovation Centre

  2. Outline of the briefing – Day 1 • A clear description of what SBSRv4 software will deliver to schools and why it has been developed • An outline of what school preparation is required prior to using the software within CRD and ERN • An understanding of the various roles that must be allocated to users of the SBSRv4 program

  3. What is SBSRv4? • SBSRv4 is a software application that: • has been developed by DET • ensures compliance with DET policy on reporting to parents* • is web-based and can be used from any computer with internet access and appropriate browser • is available free to government schools • * Note: Version 3.0 (released 16 October 2006) requires use of A-E scale. Version 3.1 (available 6 November 2006) will allow use of either A-E scale or word descriptors Version 3.2 available Feb 2007, Version 3.3 July 2007 and • Version 3.4 Feb 2008 Version 4 2nd March 2009. Version 4.7 Allows reporting of VET

  4. DET Policy - Written reports • use plain language • provide information on a student’s learning in each of the key learning areas or subjects • compare student’s achievement against state-wide syllabus standards using a A-E scale or equivalent word descriptors • teacher comments identify areas of student strength and for further development • student attendance at school • student achievement in relation to school programs that extend or are additional to syllabus requirements • student’s social development and commitment to learning

  5. Adopting SBSRv4 in 2011 – Decision-making Process for Principals KEY QUESTION 1 Is this a suitable time for our school to change to SBSR4? • RELATED QUESTIONS • How easily can our current reporting system be made compliant with DET requirements without SBSR4? • What other important priorities do we have? • How will my staff adapt to the change? • Are procedures in place to assign A-E? YES

  6. RELATED QUESTIONS • How familiar is my staff with computerised systems? • How accurate is our ERN data? • Do we have the necessary skill sets to adopt SBSR4? • Do we have the physical and personnel resources to adopt SBSR4? KEY QUESTION 2 Do we have the resources to change to SBSR4? YES

  7. RELATED QUESTIONS • What are our IT strengths? • Who would fill the roles of SBSR School Coordinator, SBSR Year Coordinator, Reviewer and Approver? • What training might these members of staff need? KEY QUESTION 3 Can we fill the designated school-based roles for SBSR4? YES

  8. RELATED QUESTIONS • When do our parents expect reports? • If we map backwards from that point, can we meet deadlines for training, setting up, entering data, reviewing, approving and printing? • Can I realistically allocate additional roles and responsibilities within our current workload? KEY QUESTION 4 If we adopt SBSR4, can we meet our reporting timeframes?

  9. Software features: • Reports for 7-10 and 11/12 • Allows for the Reporting of VET courses • Web based, so no installations and reduced set up • Present information appropriate for roles of users • Linked to the ERN for data extracts and imports • Can be accessed from any computer that can run the browsers Internet Explorer 7 or Firefox v1.5.0.5 • Central data storage, no need to protect local data • Help desk support and specific online help guides

  10. SBSR templates • Two template types can be used: • 7-10 • 11/12 • VET Report

  11. Selecting and setting up a template • Years 7- 10 - two templates, A-E grades for courses (no page limits): • the default – each course has • 1 page with editable label • ability to select and add to listed of areas of learning • grade allocation for each area of learning in a course • comment block for each course • tables for Social development (SD), Commitment to learning (CTL) for each course • report content list, attendance and Other school activities (OSA) per student on additional page • effort scale optional • option– as above with two courses per page – Social development (SD), Commitment to learning (CTL)added to additional page

  12. Selecting and setting up a template • Years 11- 12 - two templates, marks boxes (no page limits): • the default – each course has • 1 page with editable label – option to add A-E grades • ability to select and add to listed of areas of learning • grade allocation for each area of learning in a course • comment block for each course • tables for Social development (SD), Commitment to learning (CTL) for each course • report content list, attendance and Other school activities (OSA) per student on additional page • effort scale optional • option – as above with two courses per page and Social development (SD), Commitment to learning (CTL)added to additional page

  13. Selecting and setting up a template Additional templates are available for ESL, Life Skills, Learning Adjustments and VET students within SBSR.

  14. SBSR is Role Based • System has a set of user roles • Each role has access to selected processes • Each role has access to appropriate views and tasks • One person can have one or many roles • The same roles can be allocated to several people at the same school

  15. Setting the roles in SBSR Principal, logs into Access Management Utility (AMU) to identify teachers, to approve SBSR login and allocate roles in SBSR SBSR User Roles SBSR School Coordinator, chooses the template sets up any options and defines the “reporting period” dates SBSR Year Coordinator, checks and adjusts links of the ‘Reporting Groups’ – groups of students. Sets reporting groups ready for teacher data entry. Responsible for EBOS extract for VET courses Teacher, enters student achievement grades and comments for KLAs/subjects as well as Social Development / Commitment to Learning and Other Activities Reviewer, adjusts or advises changes to the reports and makes additions where appropriate Approver, reviews and confirms that the reports are ready to print

  16. Additional AMU Roles • ERN Role (Enrolment Registration Number) Student Administrator. Setup groups and courses which will be reported within SBSR software. Setup ‘other activity ‘ groupings for the school. Creates ESL and Learning Adjustment groupings • CRD role (Curriculum Reference Data) Curriculum Offer Manager. Customise curriculum for schools. Adjust learning areas as required

  17. Using AMU to allocate roles

  18. Allocating Permission in AMU

  19. Accessing SBSRv4

  20. Accessing SBSRv4 Independant of Portal • Instructions on how to access the software can be found at the ‘Time to Teach’ website… http://www.curriculumsupport.education.nsw.gov.au/timetoteach/index.htm • URL address for SBSR…. https://products.schools.nsw.edu.au/plato/logon.do

  21. Navigation Bar

  22. Navigation Button – My Profile

  23. My Profile Activity... Log on to SBSR training environment https://www.train.det.nsw.edu.au/plato Change your preferences for using SBSR software. Consider changing : • Time out from the DET portal • Default warning sound • Turning off the “Please Wait Guy”

  24. Curriculum Reference Database (CRD)

  25. What is the Curriculum Reference Database? CRD is a web based database that stores all curriculum taught by schools. The curriculum includes state wide DET offerings and “in house” school offerings The database also links • “Curriculum Offers” to Scholastic Years and Academic Periods • “Curriculum Offers” to “Learning Areas” • “VET Curriculum Offers” to “Units of Competency” • “Learning Areas” to “Comment Starters” • “VET Units of Competency” to “Comment Starters” Note A Curriculum Offer can be linked to multiple courses/classes from ERN

  26. Curriculum Maintenance – High Schools • High school may wish to ... • Create an additional piece of curriculum not already included within SBSR • for reporting purposes. • Edit the default learning areas linked to a piece of curriculum. • Create learning areas linked to a piece of curriculum. • Create comment starters and link them to either a ‘Learning Area’, or a • ‘Curriculum Offer’ • Bulk clone all ‘Curriculum Offers’ from one ‘Academic Period’ to another

  27. Curriculum Maintenance VET – High Schools • High school may wish to ... • Create /clone VET ‘Curriculum Offers’ and link them to an appropriate • ‘Qualification’ • Select ‘Units of Competency’ associated with a VET ‘Curriculum Offer’ • Write a ‘Course Description’ for a VET ‘Curriculum Offer’ • Create ‘Comment Starters’ and link them to either a ‘Curriculum Offer’ or • ‘Unit of Competency’

  28. Classification of Curriculum – DET offer

  29. Classification of Curriculum - Cloned DET offer

  30. Classification of Curriculum – In house offer

  31. Checking and Customising School Curriculum

  32. Curriculum Maintenance – Learning Areas

  33. Curriculum Maintenance – VETUnits of Competency

  34. Curriculum Maintenance – Comment Starters

  35. Curriculum Maintenance • Activity... Customise or create a piece of curriculum for your school. To do this task you may need to: • Clone a DET “Curriculum Offer” • Create a “VET Curriculum Offer” from scratch • Edit “Learning Areas”. • Add a “Comment Starter” to a “Unit of Competency”

  36. Place Management – ERN Student Group Offers

  37. Place Management (ERN) – Student Group Offers Place management allows.. • schools to create & link courses/classes to curriculum offers. • transfer students between courses and created groups • create “other activities” groups to be used within SBSR reports

  38. Place Management (ERN) – Student Group Offers Curriculum offerings

  39. Place Management (ERN) – Student Group Offers

  40. Place Management (ERN) – Other Activities

  41. Checking ERN Data prior to SBSR Setup • Student Group Listing report enables schools to check if enrolment and curriculum data required in the SBSR • Located under the ‘Reports’ navigation button • Reports can be generated for Roll classes, House Groups, Course Class Information Other Activities information, number of courses students are enrolled in and identification of students in multiple roll classes

  42. Checking ERN Data prior to SBSR Setup

  43. Contact Information Brian Elliott Group Leader Learning Policy Curriculum & Learning Innovation Centre Telephone: 9886 7703 Email: brian.elliott@det.nsw.edu.au Ric Cilona Senior Curriculum Policy Officer, Assessment and Reporting Curriculum & Learning Innovation Centre Telephone: 9886 7498 Email: ric.cilona@det.nsw.edu.au Sadie Gow Senior Curriculum Policy Officer, Assessment and Reporting Curriculum & Learning Innovation Centre Telephone: 9886 7498 Email: sadie.gow@det.nsw.edu.au Website: www.curriculumsupport.education.nsw.edu.au/timetoteach

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