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ITM Recruiting Training for Talent Acquisition Shared Services ITM REC-003 VERSION 6-11 -2014

ITM Recruiting Training for Talent Acquisition Shared Services ITM REC-003 VERSION 6-11 -2014. Course Overview. Overview of ITM Recruiting Process Recruiting Roles Recruiting Screening Selection. Course Materials. For use during class: Student Participant Guide

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ITM Recruiting Training for Talent Acquisition Shared Services ITM REC-003 VERSION 6-11 -2014

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  1. ITM Recruiting Trainingfor Talent Acquisition Shared ServicesITM REC-003VERSION 6-11-2014

  2. Course Overview • Overview of ITM • Recruiting Process • Recruiting Roles • Recruiting • Screening • Selection

  3. Course Materials • For use during class: • Student Participant Guide • Online simulated training exercises • Live hands-on training exercises • Available for ongoing reference: • Online Help • Printable Job Aids

  4. Course Materials

  5. Course Materials

  6. www.coxitm.com

  7. Overview of ITM Lesson 1

  8. Lesson 1: Overview of ITM Recruiting $ Compensation Onboarding Integrated Talent Management Talent Review and Succession Planning Goal and Performance Management Learning and Development

  9. Lesson 1: Overview of ITM About ITM Recruiting • Workflow customization • Agency capabilities • Assessments functionality available to evaluate job seekers and applicants • Links to social networks and media Recruiting $ Compensation Onboarding Integrated Talent Management Talent Review and Succession Planning Goal and Performance Management Learning and Development

  10. Lesson 1: Overview of ITM Recruiting Roles Human Resources Job Seeker C Hiring Manager Recruiting Coordinator Recruiter

  11. Hiring Managers/Assistants

  12. Human Resources

  13. TASS Recruiters

  14. TASS Recruiting Coordinators

  15. Summary of Roles and Responsibilities “One HR” Partnership

  16. Lesson 1: Guiding Principles Record Retention Internal Mobility Pre-Employment Screening Offers & Approvals Recruitment & Selection

  17. The Recruiting Process Lesson 2

  18. Strategy and Design Recruiter Human Resources Hiring Manager Job Seeker

  19. Screening Recruiter Job Seeker

  20. Selection Recruiter Hiring Manager Recruiting Coordinator Job Seeker

  21. Selection Recruiter Recruiting Coordinator Job Seeker

  22. Selection Job Seeker

  23. Taleo Recruiting Basic Navigation Lesson 3

  24. Browser Compatibility

  25. Help and Clips Personal Folders Refresh Button Offers Create Requisition Button New Job Seekers Tasks Assigned to You Matched Job Seekers Reqs to be Completed Draft Requisitions Approvals Needed Pending Approval Reqs Ready for Sourcing Contribution Needed Filled Requisitions Pipeline Requisitions Self-Assigned Tasks Open Requisitions

  26. Lesson 3 Activity Use Taleo for the live activities and refer to the page numbers for step-by-step instructions. Review demo activities using the simulations. • Basic Navigation • Adding Collaborators

  27. Lesson 4 Recruiting Strategy & Sourcing

  28. Guiding Principles – Recruiting & Selection • Use Taleo Applicant Tracking System • Equal Employment Opportunity • Job Seeker – An individual interested in seeking a position with a Cox Employer who submits their resume online via the applicant tracking system. • Applicant – Must meet 4 criteria • Individual submits an expression of interest in employment through the internet or related electronic technologies, including but not limited to faxes, emails, resumes databases, job banks, employer websites and applicant tracking systems. • Individual is considered for employment in a particular position. • Individual’s expression of interest indicates that the individual possesses the basic qualifications for the position. • Individual at no point in the selection process prior to receiving a job offer removes him or herself from further consideration or otherwise indicates no further interest in the position.

  29. Guiding Principles – Recruiting & Selection • Requisitions will be created by hiring managers and approved one level up from the hiring manager. • The number of required requisition approvals may vary by division. • If needed, evergreen/pipeline requisitions will be created by recruiters and should remain posted for no longer than six months. • Requisitions must be posted internally for a minimum of 5 business days. • May be posted externally at the same time

  30. Recruiting and Sourcing • Workforce Planning • Establish Need Recruiter Human Resources Job Code Compensation Hiring Manager Contractor Create Requisition

  31. Creating & Submitting a Requisition Recruiter Approver Hiring Manager Create Requisition

  32. Lesson 4 Activity Use Taleo for the live activities and refer to the page numbers for step-by-step instructions. Review demo activities using the simulations. • Create a Requisition & Prescreening • Request Approval for a Requisition

  33. To Clone or Not to Clone

  34. Sourcing and Posting Recruiter TASS Manager

  35. Sourcing and Posting • Job Description and Qualifications • Minimum Qualifications • Education Requirements • Required Skills • Required Certifications • Required Assessments • Position Type (new position or replacement) • Salary Range • Relocation • Interview Team • Interview Guide • Approvers for Offers • Background and Drug Screen Packages • Eligibility for a Referral Bonus • Intake • Meeting • Internal Job Seekers • Pre-Screen Recruiter Post Requisition Search Vendor Hiring Manager Sourcing Job Seeker

  36. Create Requisition Button Print a Requisition Quick Filters Contacted job seekers Requisition Status Requisition Needs Attention Refresh Button Selector Job Seekers for Requisition

  37. Lesson 4 Activity (Continued) Use Taleo for the live activities and refer to the page numbers for step-by-step instructions. Review demo activities using the simulations. • Posting a Requisition • Adding an ACE Alert

  38. Lesson 5 Job Seeker Application Experience

  39. Search Jobs: Internal Job Seeker Division Intranets Jobs at Cox Internal Job Search (Taleo) • Guidelines • Training • FAQs • Learn about Cox companies • Access to Job Search

  40. Internal Mobility Guiding Principles • Eligibility • Current performance rating of “meets” or higher • No disciplinary action within 6 months • Required time in their current position • Tool being created to explain division-specific requirements • Employees should notify their current manager • Current manager automatically notified if employee is selected for an interview • Current Managers will not prevent or take adverse action • Hiring Managers and Current Managers must Collaborate

  41. Search Jobs: External Job Seekers – Go-live

  42. Search Jobs: External Job Seekers 3rd Party Sites (Google, Indeed, CareerBuilder) WSBTV.com Cox Enterprises Career Site Job Posting (Taleo) Search Jobs (Taleo)

  43. Search Jobs: External Job Seekers Tailored external signature Questions tailored to external job seekers Collection of EEO Information Social Sharing available

  44. External Job Seeker External Job Seeker

  45. Internal Job Seeker Manager Internal Job Seeker

  46. Agency Job Seeker Search Vendor Job Seeker

  47. Referral Job Seeker Employee Referral Job Seeker

  48. Create a Candidate Recruiter Job Seeker

  49. Lesson 5 Activity Use Taleo for the live activities and refer to the page numbers for step-by-step instructions. Review demo activities using the simulations. • Applying for a Job External

  50. Lesson 6 Requisition Management

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