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Store it safely

Store it safely. Photo by Cennydd via flickr : http://www.flickr.com/photos/cennydd/2687237902/. Storage: what you should do. Make multiple copies Keep them in different places to minimise loss due to fire, flood, theft etc. Use different types of storage: External hard drives

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Store it safely

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  1. Store it safely Photo by Cennydd via flickr: http://www.flickr.com/photos/cennydd/2687237902/

  2. Storage: what you should do • Make multiple copies • Keep them in different places to minimise loss due to fire, flood, theft etc. • Use different types of storage: • External hard drives • Networked storage • Cloud-based storage • Back up is only one aspect of preservation

  3. Choosing formats • Don’t use default formats unthinkingly • Consider: • What is the best format for your data • What hardware/software collaborators use • Over the long term, proprietary formats can become obsolete • For archival copies choose formats that are: • open • in widespread use • conform to standards

  4. Organising your information • Without organisation, finding a specific piece of information is likely to be difficult. • A system means that it’s easier to find things again in the long term • Explain and document it to make it even easier • Key things to consider: • names you give files and folders • use of tags, or information in file properties • conventions in your field

  5. Selecting what to keep • Law/policy/mandate • Are you obliged to keep the data? • Are you obliged to destroy them? • Emotional attachment • A surprisingly powerful force, don’t underestimate it • Cost • Would it cost more to keep than to get again? • Did you have to pay for it in the first place? • Raw or processed data? • Do you need to keep the means to process raw data?

  6. Store it safely • Make multiple copiesand keep them in different places • Use open/standard file formats where possible • Organise your files so that you and others can find things when you need them • Don’t keep everything. Be selective about what you keep and what you throw away

  7. Open Access Teaching Materials for Digital PreservationProduced by the JISC-funded PrePAReproject (2012) This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 2.0 UK: England & Wales License.

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