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NExpress Koha. Cataloging in the New Shared Catalog. Just like in your old system…. Add holdings to existing records Bring in (import) records for items not in the catalog Create new MARC record for an item. The Migration Process: Pouring from one container to another. Item types
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NExpress Koha • Cataloging in the New • Shared Catalog
Just like in your old system… • Add holdings to existing records • Bring in (import) records for items not in the catalog • Create new MARC record for an item
The Migration Process: Pouring from one container to another
Item types (Winnebago or Follett) Item types (Koha) We just hope they make more sense!
Material Types & Call Numbers (Winnebago/Follett) Collection Codes (Koha) Billingual Biography Board Book Book on Cassette Book on
Shelving location (Koha) Old System n/a (Winnebago/Follett) Adult Childrens Young Adult Cataloging
Add holdings to existing records • First, search the catalog for the item you have in your hand.
In the Cataloguing Search box, type in the book’s ISBN number; searching by ISBN
Click Add Item Fill in necessary information Click Add Holdings
• 8 – Koha collection • c – Shelving location • d – Date acquired • g – Cost , normal purchase price • o – Koha full call number • p – Piece designation (barcode) • t – Copy number • v – Replacement cost • y – Koha Item type • z – Public note
If the item is not already in the catalog: Importing new MARC records into the catalog directly from online databases
In Koha: • If no search result is found, click z39.50 search • Put the ISBN in the ISBN field • Choose the databases to search (ex. KLC & Library of Congress) • Click on MARC to check the record • Choose the best record & click Import • Change the framework from Default to Standard • Add your library’s OCLC code to the 003 field • Click Save • Add item information • Done!
Click Select All or boxes next to the databases to search Click Search • Click z39.50 search • Search many free databases for a record
003 field. Add your OCLC code. Change the framework from Default to Standard
Alternate way to import new MARC records directly from online databases • Click Add MARC Record
Change the framework from Default to Standard Click Z39.50 Search Steps are the same as previous
If the item can’t be found in a Z39.50 Search: Import from the Hybrid KLC or Import from OCLC or Import from vendor
Batch Import of Records • Download batch of records to your desktop from the Hybrid KLC, OCLC, or a vendor • Under Tools, click State MARC Records for Import (must be logged in TECH account) • Use the Browse button to find the file on your Desktop. Click Upload file.
Batch Import of Records (cont.) • Make sure the cataloging defaults look like this: 23
Batch Import of Records (cont.) • and like this: • Click Stage for Import. 24
Batch Import of Records (cont.) • If you tried to download an item already in the catalog, you will be notified. Click Manage Staged Records. • Click Import into Catalogue 25
Batch Import of Records (cont.) • Click on the Biblio Number or wait 10 minutes to Search for the Item. • Add item information. 26
Cataloging Tips & Handouts • http://www.nexpresslibrary.org/training/cataloging-training/ • Koha Cataloging Manual • NExpress Item Types and Collection Codes • Adding Item Information • Adding Records from the Hybrid KLC • CatExpress to NExpress -- Staging Records for Import • Adding Brief Title & ILL Item Records 27