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Ms. Irene Onyancha ISTD/Library & Information Management Services

The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia. The ECA Institutional Repository: A knowledge base on African socio-economic development. Ms. Irene Onyancha ISTD/Library & Information Management Services

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Ms. Irene Onyancha ISTD/Library & Information Management Services

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  1. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The ECA Institutional Repository:A knowledge base on African socio-economic development Ms. Irene Onyancha ISTD/Library & Information Management Services United Nations Economic Commission for Africa

  2. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Overview • Brief Introduction of the ECA Library activities • Managing ECA publications 2 years ago • Vision 2013 for ECA Publications • Towards vision 2013: The ECA IR project • Defining the project • Implementing the IR project • Populating the IR • Accessing Items in the IR • Lessons Learnt • Benefits of the ECA IR • The ECA IR @ http://repository.uneca.org/

  3. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Activities of the ECA Library • Creating tools to enhancing access to • E-resources, ECA publications & UN publication • Resources on the web • Client services • Identify users needs and march services • Create an enabling environment for users • Archive administrative records of the commission • Outreach services • Technical assistance • ASKIA/AVLIN programme

  4. Staff computers Divisional Collections Electronic copies Library basement ECA Web sites Library shelves Catalogued collection ECA publications The status of ECA Publications 2 years Ago

  5. ECA-HQ SRO-WA SRO-NA SRO-SA SRO-EA Access interface Search Engine E-Collections UN Depository Libraries Vision 2013 for ECA publications ODS Cataloguing Self-archiving Dublin Core Unqualified Cataloguing interface IR Wiki Qualified DC/ (AGRIS AP) IR-Blog Metadata Export Archival Storage Data Management MARC21

  6. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Towards vision 2013: The ECA IR project • Defining the Institutional Repository Project • Build on project 2007 • Project documents: Concept note, proposal and Business Plan • Funding • Preliminary activities • Setting up a project team • Recruitment of project staff • Contracting a Service provider for the IR platform development • Purchase of equipments • Digitization • Servers & Computers • Storage and archival materials

  7. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Towards vision 2013: Implementing the IR project • Project activities & work flow • Cataloging, indexing & reviewing, scanning • ECA publications collection development • Printed publication • Digital collection • digitally born & digitization • Online platform development • Software selection & development of systems requirement • Customization • Controlled Vocabularies (UNBIS thesaurus & SC, Geo terms, author) • AGRIS AP metadata ( submission & export) • New modules (MQM, CUA and Document Streaming)

  8. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Towards vision 2013: Populating the IR • Importing MARC21 metadata from the ILS • A crosswalk between MARC21 and AGRIS AP (Qualified Dublin Core) • Import tool • Communities and Collections development • 12 communities and 21 collection based on the ECA’s work programme • 1 community and 5 collections for ECA sub-regional offices • Uploading digital files • All digital files saved with the accession number of the metadata records • Dspace submission workflow revised

  9. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Towards vision 2013: Accessing the IR items & files • Searching • Simple Search • Advanced search using the AGRIS AP fields • Subject search • Browsing • Dspace out of the box features (title, date & Communities and collections • Subject keyword browse (UNBIS thesaurus) • Thematic collections of ECA conferences & Flagship publications • Harvesting • OAI-PMH (simple DC) • Expose metadata using AGRIS AP for specialized harvesters

  10. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Lessons Learnt • The timely availability of the project documents crucial in acquiring project funding; • Level of funding determines the level implementation and sustainability; • Availability of in-house expertise is very important • Facilitate customization • Avoid recurring expenses for external services • Services of an experienced service provider was central to the timely implementation of the project; • good planning and teamwork was very critical for the success of the project.

  11. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The benefits the ECA IR • Systematic collection, management, preservation and dissemination of ECA intellectual property • Accessibility of ECA’s knowledge through a large number of sources (e.g. portals, aggregators and search engines); • Greater visibility will increase the impact of ECA work in the continent • A vast amount of information that is local (pertaining to the African continent) and difficult to obtain will be freely accessible; and • Mirrors of the IR will facilitate better access across the regions given the Internet connectivity problems on the African continent. • An information resource for the ASKIA/AVLIN networks and other online portals for African content.

  12. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The ECA IR@ http://repository.uneca.org/

  13. The Second Session of the Committee on DevelopmentInformation, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Thank You!!!!!!! The ECA Library and Information Management Services

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