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Microsoft Flow: The Glue in Office 365

Join the MN SharePoint Users Group to learn about Microsoft Flow, SharePoint, and other surrounding technologies. Stay up to date with best practices and new solutions.

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Microsoft Flow: The Glue in Office 365

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  1. Donald Donais September 11th, 2019 Microsoft Flow: The Glue in Office 365 Michelle Gilbert

  2. Agenda

  3. User Group Goal / Objectives Develop and support a local community focused on Microsoft SharePoint surrounding technologies • Educate user group members about SharePoint and surrounding technologies • Transfer knowledge within the community • Communicate best practices • Introduce new products / solutions

  4. MNSPUG Sponsors Dedicated Sponsors Sponsorships Levels: • Gold Sponsorship - $500 • Silver Sponsorship - $250 Wrox Press (www.wrox.com) O’Reilly (www.oreilly.com) Avtex (www.avtex.com) Microsoft (www.microsoft.com) SharePoint User Group Support

  5. MN SharePoint Users Group Website • SharePoint Resource Documents • SharePoint Resource links • RSS Feeds • Meeting Schedule • Past User Group Presentations • Past User Group Recordings • Sponsorship Information • http://sharepointmn.com • Email: sharepoint@sharepointmn.com

  6. Social Networking • Linked In group – The most interactive… includes job postings… • Post Job Posting on the Jobs Discussion page • https://www.linkedin.com/groups/1878792 • Twitter tags - @MNSPUG and #MNSPUG • Yammer – Minnesota SharePoint Users Group • https://www.yammer.com/mnspug/

  7. Upcoming Schedule • Next Meeting • October 9th, 2019 – TBD • Microsoft Technology Center, Bloomington, MN • Check www.SharePointMN.com for updates! • Ongoing Schedule • 2nd Wednesday of every month • 9:00 to 11:30 am • Microsoft Technical Center – Edina

  8. Local and Online Events Collab 365 SharePoint Summit – September 10th – 12th @ Online https://content.collab365.community/sharepoint-summit-2019/register-c365-sharepoint-summit MN Microsoft 365 User Group – October 7th @ MTC https://mn365.org/event/minnesota-microsoft-365-user-group-october-2019/ Microsoft Business Applications Virtual Summit – October 10th @ Online https://info.microsoft.com/Microsoft-Business-Applications-virtual-launch-event-October-2019_Registration.html Microsoft Ignite – November 4th – 8th @ Orlando, FL https://www.microsoft.com/en-us/ignite SharePoint Saturday Twin Cities – November 16th http://www.spstc.com SharePoint Fest Chicago – December 9th – 13rd @ Chicago, IL https://www.sharepointfest.com/Chicago/ Anything Else?

  9. Speaker

  10. Michelle Gilbert MG Teams Technical Specialist at Microsoft | Vice President MN M365 User Group | Former MVP Michelle.Gilbert@microsoft.com MN365 Twin Cities User Group: michelle@mn365.org Twitter: https://twitter.com/MichellesUtopia LinkedIn: https://www.linkedin.com/in/michelleanngilbert/ Microsoft Flow Community Blogger: MGLovesFlow https://powerusers.microsoft.com/t5/Microsoft-Flow-Community-Blog/bg-p/FlowBlog

  11. Break

  12. News and Updates

  13. PowerApps SharePoint Delegation Improvements • Posted 08/14/2019 • Delegation of complex SharePoint objects • Person • Choice • No longer subject to limits (500 – 2000 records) • Still NOT delegable • DateTime • Date • More Information: https://powerapps.microsoft.com/en-us/blog/sharepoint-delegation-improvements

  14. SharePoint Framework v 1.9.1 • Posted 08/14/2019 • Features • Library components GA • WebPack 4 • Minor changes for Teams SDK • Fixed issues with online workbench in v 1.9 • More Information: https://github.com/SharePoint/sp-dev-docs/wiki/SharePoint-Framework-v1.9.1-release-notes

  15. Enhanced user experiences for content management • Posted 08/15/2019 • Rollout – Target Release late August 2019 • New Document Management Actions in Flow • Check-out • Check-in • Activity Highlights in the File Hover Card • Bulk Approvals • More Information: https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Enhanced-user-experiences-for-content-management/ba-p/805545

  16. PowerApps – New With Function • Posted 08/16/2019 • Help with complex formulas • Simplify large formulas • Named sub-formulas • More Information: https://powerapps.microsoft.com/en-us/blog/simplify-formulas-with-the-with-function/

  17. Mac Files On-Demand Update • Posted 08/16/2019 • Rollout • Start – mid-September for clients v19.123.0624.0005+ • Follow up – OneDrive enterprise update v19.123.0624.0005 • Enabling Files On-Demand by default • Admins can enable or disable • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188190

  18. Fix issue with Canvas app web links • Posted 08/20/2019 • Problem with passing parameters through web links • Section of the URL needs changing • Second “?” replace with “&” • Validating a permanent fix • Deployed to all customers this week • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188422

  19. OneDrive as default save location • Posted 08/21/2019 • Rollout • Monthly Channel – already rolled out • Semi-Annual Channel – rolling out in September • Worldwide – January 2020 • OneDrive is the default save location for Word, Excel and PowerPoint • Admins can control via Group Policy • Users can change • Default local location • Disable new save experience • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188516

  20. Microsoft Forms Recommendations • Posted 08/22/2019 • Rollout • Start – Standard Release in September • Complete – worldwide end of September • Forms will recommend previously used questions • GCC Excluded • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188578

  21. Automatic Phishing Detection in Microsoft Forms Update • Posted 08/24/2019 • Rollout • Start – mid-September for enterprise in-org forms • Enabled by default • Admins can change from global Forms settings • Public forms “Anyone with the link can respond” • Design time • Look for suspicious phishing content (password) • Automatically blocked • Sharing • Response collection • Can be unblocked by removing suspicious questions • Repeated offenders • Block sharing capabilities • Global Admins notified through Message Center notifications (daily) • Can also unblock • Not available for GCC • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188695

  22. Microsoft Whiteboard • Posted 08/26/2019 • Rollout • Start – end of September • Complete – end of November • Microsoft Whiteboard for Web Generally Available • Support easy sharing of boards from Surface Hub • Disable Whiteboard via tenant-level switch • GCC Excluded • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188851

  23. PowerApps SetFocus Function • Posted 08/26/2019 • On an action • Set the cursor to a specific control • Used with controls • Button • Icon • Image • Label • TextInput • Limitations • Control on same screen • Control needs to be enabled • Cannot be used with • A control in a Gallery • Edit form control • Inside a component • More Information: https://powerapps.microsoft.com/en-us/blog/faster-data-entry-with-the-setfocus-function/

  24. Yammer uses your Office profile • Posted 08/27/2019 • Rollout • Start – last September • Complete – worldwide end of October • No longer a standalone Yammer profile • Syncs information from Azure AD • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC188875

  25. New web parts coming to SharePoint • Posted 08/28/2019 • New web parts • Button • Call to Action • World Clock • Updated web parts • Weather • Hero • News • Highlighted Content • Email roll-ups of missed SharePoint news • More Information: https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/New-web-parts-coming-to-SharePoint-August-2019/ba-p/828376

  26. Office 365 Video self-service migration • Posted 08/28/2019 • Rollout • Start – end of September • Complete – end of November • Migrate to Microsoft Stream • Self-service migration wizard • Accessible from banner at top of Office 365 Video portal • Migrate EVERYTHING • Review content before all users access • Office 365 Video becomes inaccessible • If you choose not to migrate, Microsoft will eventually • Admins • Office 365 Video Admins • Office 365 Global Admins • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189055

  27. Licensing Updates for Flow & PowerApps • Posted 08/29/2019 • Effective October 1, 2019 • Connectors moving from Standard to Premium • SQL • Azure • Dynamics 365 • Flow trigger limits removed • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189149

  28. New Developer Tenant Features • Posted 08/29/2019 • Members of Office 365 Developer Program • Sign up for M365 E5 dev subscription • Replaces E3 dev subscription • Now includes EMS • Renewals • Every 90 days • Except VS Pro and Ent subscribers exist for valid subscriptions • Working to enable existing members to move from E3 to E5 • More Information: https://developer.microsoft.com/en-us/sharepoint/blogs/new-microsoft-365-e5-subscription-with-ems-now-available-for-developers/

  29. Microsoft Teams – Meet Now • Posted 08/30/2019 • Rollout • Start – mid-September • GCC – mid-October • Complete – worldwide end of November • Start ad hoc private meetings • Calendar tab • Desktop • Browser • Enabled by Default • Change AllowPrivateMeetNow in Meeting Policy • Not available in Mobile • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189276

  30. Facebook Office 365 connector retirement • Posted 08/30/2019 • Retired as of September 4, 2019 • Services • Microsoft Teams • SharePoint Online • Yammer • Office 365 Groups • Flow/PowerApps/Logic Apps • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189263

  31. Planner Priority Field • Posted 08/30/2019 • Rollout • Start – end of August • Complete – worldwide early September • New Priority Field • Low • Medium • Important • Urgent • Users can group by priority • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189277

  32. Teams meeting recording tab • Posted 08/30/2019 • Rollout • Start – end of August 2019 • Complete – worldwide early September • New tab under ‘My Content’ > ‘Meetings’ • Available for plans that include BOTH Stream and Teams • Excludes GCC-High or DoD • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189279

  33. PowerApps and Flow for GCC High • Posted 08/30/2019 • Rollout • Start – late September 2019 • Dynamics 365 • Microsoft 365 • Office 365 • Complete – worldwide end of December 2019 • US government requirements • FedRAMP High • CJIS • ITAR • Will be enabled by default for all users • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189278

  34. What’s new in Microsoft Teams – August 2019 • Posted 08/30/2019 • Chat & Collaboration • Focus Time • Calling & Meetings • Whiteboarding with Team Rooms • Meetings First to Skype for Business Server • Audio Conferencing via Direct Routing for GCC High and DoD • Developer • Personal apps on mobile (preview) • More Information: https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/What-s-New-in-Microsoft-Teams-August-2019/ba-p/830349

  35. SharePoint Roadmap Pitstop – August 2019 • Posted 09/06/2019 • Site Swap • Joining Hubs can be performed by site owners • Comments on non-Office files • Direct links to individual PowerPoint slides • Popular around me • Activity Highlights in the File Hover Card • Yammer mobile app updates • Microsoft To-Do “List groups” • Next Month • Document Management actions for Flow • Recommendations web part for pages and news • More Information: https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/SharePoint-Roadmap-Pitstop-August-2019/ba-p/833888

  36. Site Swap • Posted 09/06/2019 • Rollout • Start - Early September • Completed - October 2019 • Rollout method • Expanding to 10,000 licenses or less • Advise with over 10,000 licenses in future announcement • Admins swap root site for another site • SPO Management Shell v16.0.8812.1200+ • Invoke-SPOSiteSwap • Root site will be “archived” • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189866

  37. Managing Sharing for Site Owners • Posted 09/07/2019 • Rollout • Start – mid-September • Complete – worldwide end of September • No new settings with this change, just new location • Advanced Sharing > Site Permissions Panel • Modernization • Site Permissions Panel > Change Sharing Settings • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC189888

  38. Office Apps Sensitivity Labeling • Posted 09/09/2019 • Rollout – Start in September • Office 365 Monthly Channel • Office 365 Targeted Update • Support for Microsoft Information Protection sensitivity labels • Excel • Outlook • PowerPoint • Word • Excludes GCC • Message Center: https://admin.microsoft.com/Adminportal/Home#/MessageCenter?id=MC190038

  39. OneDrive Podcast • Posted 09/10/2019 • Sync Up - New Podcast from the OneDrive team • Episode 1 – “Files, Files, Files” • More Information: https://techcommunity.microsoft.com/t5/Microsoft-OneDrive-Blog/Sync-Up-a-OneDrive-podcast-Episode-1-Files-Files-Files/ba-p/839777

  40. Closing

  41. Last But Not Least Thanks for coming! • Please Fill Out Evaluations • Participants Eval • http://bit.ly/MNSPUGSurvey • Today’s Presenters: • Michelle Gilbert

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