2016 Recertification Workshop

1. 2016Recertification Workshop James C. Kirkpatrick State Information Center Interpretive Center January 29, 2016

2. Workshop Agenda/Topics Announcements and Introductions Department / Legislative Overview 2016-2017 Recertification Process Round Table Discussions General Q & A Session

3. Meet the Staff • Leroy Wade – Deputy Commissioner • Laura Vedenhaupt - Senior Associate • New school applications, student data records, SARA • Dory Hamburg - Research Associate • Recertification, site visits, complaints, transcripts • Jaron Vail – Research Associate • Exempt school applications, program reviews, site visits • Leslie Winter – Administrative Assistant • Everything else

4. What is the MDHE? Missouri Department of Higher Education Statewide Higher Education Agency • Public Colleges and Universities • Independent Missouri Colleges and Universities • Proprietary/Out-of-State Institutions Four Major Divisions • Academic Affairs • Administration/Operations • Guaranty Agency for FFELP Loans and Default Prevention • Financial Assistance, Outreach, and Proprietary Certification

5. Proprietary School Advisory Committee (PSAC) Lute Atieh – American Business & Technology University Linda Lynch – W.T.I. Joplin Jodi Madden - Specialized Metalwork Karl Peterson – Missouri College Tyre Smith – National American University *two vacancies

6. Statistics Certified Schools in Missouri – 133 (main) Certified to Recruit in Missouri – 19 Enrollment – 55,793* Programs Offered – 3,042 Graduates – 20,087* Financial Aid – More than $537 million* *2014 data

7. Student Data Record System • Enrollment data input by the school or the student • Exit data input by the school • Security System (registration, forgotten/expired passwords) • https://web.dhe.mo.gov/dhe/security/login.faces • Student Application (data entry) • https://web.dhe.mo.gov/dhe/proprietary/login.do

8. Legislative Update • College credit disclosure • Cultural competency training • Yoga teacher training

9. Current Initiatives • Administrative Rule Revisions • Update • Address Emerging Issues • Improve Effectiveness

10. Current Initiatives • Continuing Education (CE) • Non-credit bearing • Professional or personal development • Certificate of attendance or completion only • No more than 25 contact hours • $100 initial and annual fee ≤ 15 CE • $500 initial and annual fee > 15 CE

11. Current Initiatives • EDvera System • Conversion to full web-based applications • Improve data collection/analysis • Streamline communication

12. Current Initiatives • Comprehensive Exemption Review • Update Information on Exempt Institutions • Establish Process for Review and Analysis

13. Questions?

14. Recertification Timeline Submission Deadline – March 15, 2016, 5 p.m. Review of Applications – March through May Notice of Action/Issues – April through June Security Deposit Verification (DHE 900) and Payment of Certification Fee – June Issue Certificate of Approval – by June 30, 2016

15. Electronic Application • Available in two formats • Portable Document Format (PDF) • Microsoft Word (DOC) • Access from department Internet site • http://dhe.mo.gov/psc/proprecertinstructions.php • Download, save, and complete

16. Types of Applications • Missouri-based (Form 300A) • http://dhe.mo.gov/psc/proprecert300aintro.php • Recruit (Form 600A) • http://dhe.mo.gov/psc/proprecert600aintro.php • Annual Data Survey (200) • http://dhe.mo.gov/psc/ProprietaryAnnualSurveyForm200.php

17. Application Overview • Three Sections • Certification Standards • Institutional Information • Exhibits

18. Certification Standards • Verification of compliance • Original, handwritten initials • Attestation page • Original signature of owner/administrator • If different, name and title of person initialing

19. Institutional Information • Five Data Reports • Program Inventory • Personnel • Finance • Student Financial Aid • Enrollment/Completion/Employment

20. Institutional Information • Student Financial Aid (DHE 14-P) • Complete even if no aid was delivered • Ensure you use appropriate program areas • Federal programs • State administered federal programs • State programs • Institutional aid • Other aid sources • Third-party loans • Unduplicated students and total dollars awarded

21. Institutional Information • Enrollment/Completions/Employment • (DHE 27-P) • Four data sections • Section I – Headcount enrollment • Section II – Graduate placement/employment • Section III – Completions • Section IV – Outcomes • Reporting period for sections I, III, IV – 2015 • Reporting period for section II – any 12 months • Consistent totals in sections III and IV

22. Application Highlight • Item 43 – Program Inventory • What is required?

23. Exhibits Exhibit One • All current publications Exhibit Two • Enrollment agreement Exhibit Three • Transcript Exhibit Four • Personnel

24. Exhibit 1 Highlights • Admissions Policy • What is required? • Consistency of information disclosures

25. Exhibit 2 Highlights • Actual student enrollment agreement signed during calendar year 2015 • Consistency with catalog/handbook • Cancellation / Refund Policies • What is required?

26. Exhibit 3 Highlights • Transcript of a 2015 Program Graduate • What is required? • Typed or printed name and titled of authorizing school official

27. Exhibit 4 Highlights • Administrative Personnel Form • What is required? • Instructional Personnel Form • What is required?

29. Round Table Discussions Divide into three groups to discuss issues related to recertification, student data, complaints, rules revisions, and other topics suggested by attendees.

30. General Q & A

31. Application Deadline Tuesday, March 15, 2016

32. One-on One Meetings If you have a question or situation specific to your institution, ask any staff member for assistance. If we don’t know the answer, we can find out who does!

33. Contact Us 205 Jefferson Street P.O. Box 1469 Jefferson City, MO 65101 Phone: (573) 751-2361 Fax: (573) 751-6635 Info. Center: (800) 473-6757 info@dhe.mo.gov www.dhe.mo.gov