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S implifying H ertfordshire A ccounting R esource P rocesses

S implifying H ertfordshire A ccounting R esource P rocesses. Presentation to the Efficiencies Panel Stuart Campbell – Head of Information Systems. S implifying H ertfordshire A ccounting R esource P rocesses. Replaced old systems for existing users Finance Procurement

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S implifying H ertfordshire A ccounting R esource P rocesses

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  1. SimplifyingHertfordshireAccounting ResourceProcesses Presentation to the Efficiencies Panel Stuart Campbell – Head of Information Systems

  2. SimplifyingHertfordshireAccounting ResourceProcesses Replaced old systems for existingusers • Finance • Procurement • Human Resources -no previous system • Payroll (including schools)

  3. SimplifyingHertfordshireAccounting ResourceProcesses OUR PARTNERS • SAP Software • Logica Systems Implementor • Logica Computer Facilities • ITNET Managed Financial Services

  4. SimplifyingHertfordshireAccounting ResourceProcesses Also Includes • Invoice Processing • Purchasing Gateway • HR Administration Process

  5. SimplifyingHertfordshireAccounting ResourceProcesses The Project is intended to have a major impact on • Business Benefits • Efficiency of the Business • Meeting Your Promises • Change

  6. Business Benefits SimplifyingHertfordshireAccounting ResourceProcesses • More support for front line services • Support of the work life balance • Investment • Back office revolution • Payback

  7. Efficiency of Business SimplifyingHertfordshireAccounting ResourceProcesses • Easier to work • Freeing up time to manage • Easier purchasing • Simpler processes

  8. Business Case • Payback within 5 years (on target) • £2.8m annual savings by 2007/2008

  9. Change presents a number of challengesHow we manage the SimplifyingHertfordshireAccounting ResourceProcesses • cultural changes • the business process change • the change in the nature of some jobs • re-skilling of the workforce • learning from previous experiences and build on it

  10. What’s in it for the Council? SimplifyingHertfordshireAccounting ResourceProcesses • Improved delivery of services • Improved reporting • Improved Control • Access to information • More efficient • Modern working

  11. SAP provide comprehensive systems SimplifyingHertfordshireAccounting ResourceProcesses

  12. SHARP Benefits Grid LOW EFFORT HIGH EFFORT COMMISSIONING CSF OUT OF COUNTY School time sheets SCHOOLS HR & FINANCE SAP invoice processing Purchasing Gateway Employee Self Service Business & Warehousing + KPI CALL CENTRE TRANSACTIONS CENTRE SHARED SERVICE CENTRE DOCUMENT MANAGEMENT Manpower/portal/e-recruitment HIGH BENEFITS Personnel development On-line expenses TIME RECORDING PROJECT/JOBS COSTINS Work scheduling managers Desktop CSF FOSTER PARENT PAYMENTS Assesment software Training & Events PROPERTY MAINTENANCE Oracle/IRIS/CSFA interface with SAP Purchasing cards CATALOGUE MANAGEMENT Sales & Distribution Impreset accounts RECORDS MANAGEMENT LOW BENEFITS FURTHER H & S FUNCTIONALITY I PROPERTY MANAGEMENT DATABASE WAREHOUSE MANAGEMENT CASE MANAGEMENT LOGISTICS & DISTRIBUTION INVENTORY & STOCK Further occupational health roll-out

  13. Progress Update Core Implementation • Nearly through our first year • Few issues left to resolve • Year end process to complete

  14. Progress Update Training and Events • Development complete • Piloted to check functionality • Extended pilot with core teams from April 2005

  15. Progress Update Expenses on-line • Development complete • Piloting with Trading Standards • TS to enter March 2005 claims onto system

  16. Progress Update ACS Commissioning • Workshops held • Potential Solutions Identified • Project Manager appointed

  17. Progress Update Foster Parent Payments • Project Manager appointed • Low cost solution identified • Removes ITNet processes

  18. Progress Update Shared Services Centre • Enabled by SHARP/SAP • Removes duplication of back office activity • Explored best practice and talked to suppliers • Shaping next steps

  19. Thank You Questions?

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