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Parliamentary procedure

Delve into Robert’s Rules of Order to ensure smooth meeting conduct, understand procedural rules, and uphold members’ rights and responsibilities. Explore the order of business, handling motions, and key characteristics of motions.

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Parliamentary procedure

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  1. Parliamentary procedure

  2. Robert’s Rules of order Robert’s Rules has been used for years as a way to ensure that meetings are run smoothly.

  3. The power and authority of the club is vested in its members All members have equal rights, obligations and privileges The majority rules The minority must be protected Procedural rules must be understood Why use parliamentary pro? WHY?

  4. Handling a motion Use the diagram to the left to help you better understand handling motions. from: Goldsworthy, CP, CPP, Kim. “The Engine of Democracy, Illustrated and Explained” Parliamentary Journal, Vol. XLV, No. 2, April 2004; American Instituteof Parliamentarians

  5. Order of business • The chair asks, “Is there any further business?” • Member 1, rising from his seat, says “Mr. Chairman.” • “Member 1,” states the chairman. • Member 1 says, “I move that the organization…” • Another member, remaining seated, says, “I second the motion.” • The chairman states the motion a first time. • The chair asks, “Is there any discussion? Are you ready for the question?” • Member 1 provides facts to support the motion.

  6. Order of business • A member secures the floor and speaks in favor of the motion. • A member secures the floor and speaks against the motion. • The chair asks, “Are you ready for the question? Are you ready to vote now?” • The chairman states the motion a second time. • The chair says, “Those in favor of the motion say, ‘Aye.’” • The chair says, “Those opposed say, ‘No.’” • The chair rules that the ayes have it and the motion is adopted. • The secretary is instructed to write the necessary letter.

  7. Main motions that are NOT in order No main motion is in order that: • Conflicts with the rules of the organization. • Presents substantially the same question as a motion previously defeated in the same session. • Would conflict with a motion that has been temporarily but not finally disposed of and which remains within the control of the assembly. • Proposes action outside the scope of the organization’s object as defined in the bylaws.

  8. 8 characteristics of motions • What is its order of precedence? • To what motions is it applicable? • May it interrupt the speaker? • Does it require a second? • Is it debatable? • Is it amendable? • What vote is requiredfor passage? • Can it be reconsidered?

  9. Order of precedence

  10. Privileged motions • Issues requiring immediate attention but not related to the main motion.

  11. Subsidiary motions • Issues that affect either the nature or discussion of the main motion.

  12. The right language 1. Let a smaller group research the question. Refer to committee • I want to ask a question of the current speaker. Point of information • We need to set this business aside so that we can hear from the President right now. Lay on the table • What vote is needed to pass this motion? Parliamentary inquiry • We need more time to talk about this. Extend time to debate • I want to talk informally with others to see where they are on this issue before the vote. Move to recess • The chair called on the wrong member. Raise a point of order • I want to change the motion. Move to amend • We decided that last motion in too much of a hurry. Reconsider the question • Let’s wait until the expert arrives next week. Postpone to a certain time

  13. The last motion voted upon. The “business” of your club meeting. Main motions ** Requires 2/3 vote without notice and majority vote with notice. ¥ May only be brought to floor by member of the prevailing side for main motion.

  14. The right language • I doubt the ruling of the chair. Appeal the decision of the chair • Those of us in the back of the room cannot hear the speaker. Raise a question of privilege • Let’s stop talking and vote. Move the previous question • I don’t agree with the chair’s announcement of the vote. Division of the assembly • Don’t we have to make legal the action the executive board took last summer? Ratify • I want to consider this item out of the proper order. Suspend the rules • We don’t have enough members to legally meet, let’s decide when the meeting will continue. Fix a time to which to adjourn • Let’s decide the two purchases in this motion separately. Division of the question • Let’s generate a list of amounts from which to choose the best one for this motion. Creating a blank • Aren’t we supposed to hold elections at this time? Call for the orders of the day

  15. Majority rules • Lay on the table (Subsidiary) • Postpone to a definite time (Subsidiary) • Refer to committee (Subsidiary) • Amend the amendment (Subsidiary) • Amendment (Subsidiary) • Postpone indefinitely (Subsidiary) • Main motion (Main) All require a second and a majority vote.

  16. “Live to Serve, Love to Serve.” WWW.CIRCLEK.ORG

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