International credit mobility with partner countries Higher Education

1. International credit mobility with partner countries Higher Education Cyprus NA for Education and Culture 08 July 2015 Education and Culture

2. General Information • Results 2015 Call (CY selection) • Contractual Arrangement • Monitoring and Reporting

3. General Information Eligible countries for International Mobility • Programme countries (by ICPs) and • Partner countries (by NEOs) {Instrument for Pre-Accession (IPA), European neighboring Instrument (ENI), Development cooperation instrument (DCI), Partnership instrument (PI)} Mobility can be both incoming and outgoing and funding comes from EU budget for external cooperation (Heading 4)

4. General Information • During the implementation of International mobility activities the participating Institutions must be minimum one from programme country (ECHE) and one from an eligible partner country • All Partner Country institutions must be HEIs (accredited by the relevant national accreditation body) and have signed inter-institutional agreements with their Programme Country partners before the mobility takes place • As the HEIs in Partner Countries do not hold an ECHE, the inter-institutional agreements for international mobility have been adapted in order to include the principles of the Charter

5. General Information • Only Institutions from programme countries are eligible to submit applications for International mobility (KA107) • HEIs’ applicants should study the Call and all criteria carefully(General and Additional Eligibility, Exclusion, Selection, Secondary-if any- and Award) • Be well informed about the priorities and the strategy of your Institution for development and cooperation with the partner countries • Study the application form and prepare all the documents and information requested by the on-line application form

6. General Information • Mobility Duration: -students for studies:3 to 12 months (no training in 2015) -staff mobility: 5 days to 2 months “days of travel extra” (also for teaching mobility 8 hours teaching per week) • Funding rules: -outgoing student mobility: 650 € per month -incoming students: 750, 800, 850 € per month (see groups of programme countries) -outgoing staff mobility: 160 € per day until the 14th day and 70% of the amount from the 15th until the 60th day -incoming staff mobility: 140 € per day for Cyprus (100, 120,140, 160 €, see groups of programme countries)

7. General Information Rules • Outgoing mobility to (DCI) Asia, Latin America and South Africa can be for doctoral level and staff only (funding can be used from H1) - for such exceptional cases check with your NA • HEIs are free to apply for 100% staff or 100% student mobility or anything in between • For smaller countries, where budgets are limited, check with your NAs, if specific limitations apply • Funds have to be used in a geographical balanced way so HEIs are strongly encouraged to work with partners in the poorest and least developed partner countries

8. General Information • Funding Rules: -for travel costs and according to the distance (Distance calculator) from 180 € until 1100 € per participant -for organisation support 350 € per participant for the first 100 participants and 200 € per participant for more than 100 participants -no fixed ratio between staff and student mobility numbers • Useful documents for the application Programme Guide The Call The Application

9. General Information In terms of budget the different regions are prioritized as follows, until 2020 • Neighbouring countries (ENI) - incoming mobility 90%, outgoing mobility 10% except Russia • Asia and Latin America (DCI) – 25% of mobility with least developed countries in the region (no more than 30% of budget for Asia is for China and India) • Western Balkans (IPA) • Latin America (DCI) - no more than 35% of budget for Brazil and Mexico) • Industrialised America and Industrialised Asia (PI) • South Africa (DCI)

10. Results 2015 Call • Call launched : 6 October 2014 • Deadline: 4 March 2015 • Duration of project: 16 or 24 months • Allocated budget: 121.3M€ • 33 NAs • 1187 applications received • In total, all 10 budget envelopes oversubscribed • Uneven results for individual NAs and by budget envelope • Not all NAs will use full funds of each of their budget envelope

11. Results 2015 Call

12. Results 2015 Call • If NAs don’t commit available funds by the end of 2015 they will be lost • There is a proportion (about 16%) of funds foreseen for 2015 (see below) that NAs are not able to commit. If some NAs will not finally be able to fully commit, the EC can recommit and redistribute under 2016 Erasmus+ ICM budget

13. Results 2015 Call

14. Cyprus selection 2015 Cyprus total amount: 488.370 € Selected mobility activities per envelope: • ENI South 34 staff (25 incoming-9 outgoing) and 15 incoming students • ENI East 6 staff (4 incoming-2 outgoing) and 5 incoming students • Russia 12 staff (9 incoming-3 outgoing) and 7 incoming students • DCI Latin America 8 staff (3 incoming- 5 outgoing) • DCI Asia 19 staff (9 incoming- 10 outgoing) and 6 incoming students

15. Cyprus Reality 2015 6. DCI Central Asia 1 outgoing staff 7. DCI South Africa 3 staff ( 1 incoming- 2 outgoing) • IPA Western Balkans 24 staff (12 incoming- 12 outgoing) and 12 students (6 incoming- 6 outgoing) 9. PI North America 8 staff ( 4 incoming- 4 outgoing) 10. PI Industr. Asia 8 staff ( 3 incoming- 5 outgoing) Note: Low demand for ENI East and DCI Central Asia

16. Results 2015 Call Next Steps • NAs wishing to maximise budget utilisation can open a second call in 2015 for International mobility- Deadline 24 September 2015 • Unspent budget will go towards the general Erasmus+ budget for 2016 Call for International mobility • From June 2015, HEIs should be able to organise their first international mobility flows

17. Contractual Arrangements Mono/multi-beneficiary grant agreement: Core grant agreement between NA and beneficiary HEI Annex I Description of the project (static template) Annex II Estimated budget (static template) Annex III Financial and contractual rules Annex IV Templates for documents to be used between beneficiary and participants • Mobility activities should take place as approved by NA • It is possible to transfer from OS to mobility • Possibility for few amendments after approval by NA

18. Contractual Arrangements Grant Agreements with participants: -signed between Programme Country HEI and participant -no student traineeships or invited staff from enterprises • Different templates than KA103 Learning Agreement/Mobility Agreement -signed between Programme Country HEI, Partner Country HEI and participant • Same templates as KA103

19. Contractual Arrangements Main differences with intra-EU mobility (KA103) • Zero-grant only possible for: -whole duration of mobility -extension of the mobility period • No additional financial support to students with disadvantaged background • Possibility to include other financial support than Erasmus+ EU funds

20. Contractual Arrangements 4. Pre-financing payment of 50%, 70% or 100% (KA103 only 70% or 100%) • Submission of participant report (students: 30 days before the end of the mobility; staff: after the end of the mobility) 6. No Online Linguistic Support (OLS)

21. Contractual Arrangements Financial Support (Art.3) Possibility to use unit costs and/or direct provision of services Students: -individual support: unit cost -travel support: unit cost or provision of services Staff: -individual support: unit cost or provision of services -travel support: unit cost or provision of services Always report unit costs in MT+

22. Contractual Arrangements Payment Arrangements (Art. 4) - Students Pre-financing payment no later than (whichever comes first): -30 calendar days after signature of the agreement -start date of mobility period (optional: or upon receipt of confirmation of arrival by beneficiary) Possibility of 1-3 installments: • If 100% only 1 installment • If 70% 2 installments( 70 and 30) • If 50% 3 installments (50, 30 and 20) Payment of the remaining balance within 15 calendar days upon submission of online EU survey

23. Monitoring and Reporting Based on MT+ specifications for KA103, but adapted to KA107 Main differences: • No traineeships, no invited staff from enterprises • Erasmus code mandatory only for programme country HEIs • Only possible to add organisations from partner countries • No Online Linguistic Assessment/Language Course • EU travel support for all • No disadvantaged persons top-up • Fixed monthly grant • No automatic OS if zero-grant • Extension (non funded) • Certification type (ECTS; Other Credit Transfer System; Equivalent Recognition System)

24. Monitoring and Reporting Reporting • HEIs must report on a monthly basis in MT+ • All organisations must have a PIC before encoding Up-coming • New documentation (by end of June) • MT+ Data Dictionary for KA107 • Explanatory Video on import process

25. Question to HEI Erasmus+ Officers: • How do you intend to organise the selection of participants and the signature of contractual agreement for ICM? • Any reactions for the KA107 e-form (Application form)? • Reactions/Comments on KA107?

26. Thank you for your attention