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Key Issues Raised

New Procurement & Delivery Arrangements for the Schools’ Estate Presentation to Strategic Advisory Group 18 April 2005 . Key Issues Raised. Need for greater integration and co-ordination of estate planning. Short-term approach to capital planning & LTE projection.

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Key Issues Raised

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  1. New Procurement & Delivery Arrangements for the Schools’ EstatePresentation to Strategic Advisory Group 18 April 2005

  2. Key Issues Raised • Need for greater integration and co-ordination of estate planning. • Short-term approach to capital planning & LTE projection. • Need for more robust & consistent information on condition & suitability of schools. • Distribution & use of specialist resources. • Time, cost & delivery implications of existing procurement approach. • Delays in PPP Projects. • Optimisation & transparency of maintenance activity. • Policies on provision of FM services.

  3. Essential Requirements • Maximise impact on educational outcomes. • Consistent with statutory responsibilities, accountabilities. • Fairness and transparency – based on need. • Financial commitments clearly identified and affordable in longer term.

  4. Desired Characteristics • Specialist procurement resource to support the whole education service • Streamline processes to avoid inefficiencies. • Mechanisms to match school places to demand. • Asset management approach that integrates condition/suitability information. • Single point of contact for provision of estate services. • Facilitate any desired mix of conventional and PPP. • Policies on provision of facilities management. • Collaborative working between public and private sectors.

  5. Desired Characteristics (cont’d) • Commercially viable arrangements that utilise the full capacity of the market. • Incentives for high levels of performance and continuous improvement for public and private sectors. • Faster, more efficient & cost effective method of investment delivery. • Consistent, transparent & integrated approach to maintenance. • Flexibility of local provision and decisions to facilitate post-primary reforms.

  6. Key Features of Proposed Arrangements • (i) Strategic Planning • (ii) Strategic Partnerships • (iii) Organising for Delivery

  7. Strategic Planning • Planning on a longer term for all school sectors – local Strategic Partnerships to co-ordinate cross–sector planning. • Asset Management Plans for the whole estate, leading to 10 year Strategic Investment Plans (SIP). • Each school authority to develop their initial plans – leading to SIP for each local area.

  8. Strategic Partnerships • Strategic partnerships with the private sector for: • Design and delivery of conventional and PPP projects. • Provision of maintenance and building-related FM services • Management of the supply chain. • Management of a portfolio of school projects.

  9. Strategic Partnerships (contd) • strategic partnership areas suggested. • areas based on “education communities”. • Scope would cover all schools in the area, regardless of sector. • two contractual levels (strategic partnership and projects) • partner has first right to deliver projects, subject to value for money & benchmarking. • partnership duration of 7 to 10 years. • mechanisms to ensure ongoing value for money.

  10. Organising For Delivery An “Education Infrastructure Procurement Service” to support education authorities and DE in: • Coordinating Strategic Investment Plans with periodic reviews. • Maintaining condition, suitability and sufficiency data. • Preparing Economic Appraisals & Outline/Full Business Cases. • Developing contractual framework and procurement approach for strategic partnerships. • Management of procurement of private sector partners. • Developing/Managing projects to award of contract. • Procuring individual projects – output specifications, pricing and budgets. • Managing contracts, performance and relationships with suppliers. Strategic Partnership and Programme Boards

  11. Potential Benefits • Fit for purpose accommodation • Long-term investment plans based on Asset Management Planning & targeted at need • Faster and more flexible approach to investment (once partnership contracts are established) • Number of procurements substantially reduced • Specialist procurement resource to support all education authorities • Improved efficiency – less procurement and better integration of capital & maintenance and better match between provision and need.

  12. Potential Benefits (cont’d) • Single point of responsibility for delivery • Capital projects and services delivered under incentivised performance regime – eg Key Performance Indicators, benchmarking • Opportunities for continuous improvement (VFM) • Delivers procurement best practice (Achieving Excellence) • Utilises private sector expertise, with potential for innovative delivery arrangements.

  13. Next Steps • Consultation with stakeholders. • Review of Public Administration • Affordability • Planning for Implementation:- • Asset management guidance and estate surveys; • Project plan ; • Develop guidance to Strategic Investment Plans; • Procurement Service Consultation ends on 27 June 2005.

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