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DEPARTMENT OF SPORT, ART, CULTURE & RECREATION

Detailed overview of library allocations, projects, challenges, and progress updates for Gauteng municipal libraries in the 3rd quarter report of 2010.

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DEPARTMENT OF SPORT, ART, CULTURE & RECREATION

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  1. DEPARTMENT OF SPORT, ART, CULTURE & RECREATION PRESENTATION FOR THE PUBLIC HEARING ON CONDITIONAL GRANTS AND CAPITAL EXPENDITURE 3rd QUARTER REPORT 19 MAY 2010

  2. LIBRARY SERVICES : ALLOCATIONS

  3. GAUTENG MUNICIPAL ALLOCATIONS

  4. SUMMARY : MUNICIPAL EXPENDITURE

  5. PROJECTS: EMPLOY 16 LIBRARIANS, 5 LIBRARY ASSISTANTS AND 8 PART TIME TRAINING LIBRARIANS (R4,322,000 ALLOCATED) UPGRADE ELECTRONIC LIBRARY SYSTEM (R2,678,000) 3 LIBRARIAN AND 2 PART TIME TRAINERS VACANT AT END DECEMBER. POSTS TO BE FILLED IN FEBRUARY. NEW SYSTEM TO BE UPGRADED FROM JANUARY 2010. FULL AMOUNT STILL UNSPENT CHALLENGES: IT SERVICE PROVIDER MASANA FILED FOR VOLUNTARY LIQUIDATION. DELAYED ALL IMPLEMENTATION OF IT RELATED PROJECTS VACANCIES RESULT IN UNDERESPENDITURE PROBLEMATIC TO SHIFT FUNDS FROM COE TO GOODS AND SERVICES CITY OF JOHANNESBURG R7,000,000

  6. PROJECTS: MOBILE LIBRARY FOR OUTREACH (R1,800,000) PURCHASE OF INFORMATION AND EDUCATIONAL RESOURCES (R1,200,000) PURCHASE OF PHOTOCOPIERS WITH MAINTENANCE CONTRACTS FOR 2 YEARS (R1,920,000) LITERACY TRAINING (R580,000) CHALLENGES: MOBILE LIBRARY NOT PURCHASED. EKURHULENI WITHDRAW MUNICIPAL FUNDS FOR CHASSIS. INFORMATIONAL AND EDUCATIONAL RESOURCES STILL ON ORDER. CHALLENGES WITH MUNICIPAL PROCUREMENT DEPARTMENT. NEED 3 QUOTATIONS FOR EVERY BOOK. DELAY DUE TO CHANGE OF MANAGEMENT IN ICT DEPARTMENT AS WELL AS OPEN TENDER THAT NEEDED TO BE TE REVISITED DELAYED PROJECT 3. EKURHULENI R5,500,000

  7. PROJECTS: PURCHASE NEWSPAPERS AND PERIODICALS (R274,000) PURCHASE RESOURCES FOR MABOPANE LIBRARY (R300,000) BOOK SECURITY SYSTEM (R4,226,000) ICT EQUIPMENT (R700,000) CHALLENGES: SERIOUS PROCUREMENT CHALLENGES AND DELAYS TENDER FOR SECURITY SYSTEMS CLOSED NOVEMBER 2009 CHANGED LIBRARY PRIORITIES IN TSHWANE WILL NECESSITATE THE AMENDMENT OF THEIR BUSINESS PLAN NEW LIBRARIES WITHOUT FURNITURE, RESOURCES AND EQUIPMENT. MUNICIPAL FUNDING DECREASED FOR THE LIBRARY FUNCTION. CITY OF TSHWANE R5,500,000

  8. PROJECTS: EMPLOY 5 STAFF MEMBERS (R1,335,850) NEW LIBRARY AT VISCHKUIL (R2,000,000) ESTABLISH LIBRARY SERVICES AT HEIDELBERG AND DEVON PRISONS (R64,150) UPGRADE SECURITY SYSTEM (R200,000) READING PROGRAMMES (R200,000) IN SERVICE TRAINING (R100,000) ICT SUPPORT AND MAINTENANCE (R100,000) COMMENTS: MUNICIPALITY PERFORMING WELL. VISCHKUIL COMPLETED. STAFF EMPLOYED. SELF READING BOOKS PURCHASED FOR READING PROGRAMME. IN SERVICE TRAINING PARTIALLY COMPLETED. LESEDI R4,000,000

  9. PROJECTS: NEW LIBRARY AT SIMUNYE (R2,100,000) EMPLOY 6 STAFF MEMBERS (R879,540) PURCHASING OF INFORMATION RESOURCES (R120,460) COMMENTS: MUNICIPALITY PERFORMING WELL. R201,227 PAID TO PROPLAN CONSULTING ENGINEERS. CONSTRUCTION TO COMMENCE IN 4TH QUARTER 6 STAFF MEMBERS EMPLOYED 918 BOOKS PURCHASED. 188 MORE THAN TARGET WESTONARIA R3.100,000

  10. PROJECTS: EMPLOYMENT OF STAFF: 7 STAFF MEMBERS EMPLOYED (R1,211,000) PURCHASING OF INTERNET KIOSK FOR SICELO AND RANDVAAL LIBRARIES (R100,000) EXTENSION OF RANDVAAL LIBRARY (R1 379 000) ESTABLISH, EXTEND AND DEVELOP OUTREACH PROGRAMMES (R400,000) TRAINING OF STAFF (R10,000) COMMENTS: MUNICIPALITY PERFORMING WELL. 7 STAFF MEMBERS EMPLOYED. TENDER ADVERTISED FOR RANDVAAL. SICELO EQUIPPED WITH ICT. STAFF TRAINED. OUTREACH PROGRAMMES COMPLETED. SICELO LIBRARY OFFICIALLY OPENED IN NOVEMBER MIDVAAL R3,100,000

  11. PROJECTS: EXTENTION OF SEBOKENG ZONE 13 LIBRARY (R1,800,000) FURNITURE FOR SEBOKENG (R700,000) MOBILE LIBRARY SERVICES FOR OUTREACH (R960,000) READY TO READ READING PROGRAMME (R540,000) CHALLENGES: PROJECT NOT MOVING AS IT SHOULD. PROBLEMS WITH CONTRACTOR AND YOUTH IN COMMUNITY. SITUATION IN SEBOKENG TENSE. SERIOUS SUPPLY CHAIN MANAGEMENT PROBLEMS IMPACTING ON COMPLETION OF PROJECTS (FURNITURE, MOBILE LIBRARY SERVICES) READY TO READ PROGRAMME PARTIALLY COMPLETED EMFULENI R4,000,000

  12. PROJECTS: EMPLOYMENT OF 11 STAFF MEMBERS (R2,500,000) FURNITURE FOR LEWISHAM LIBRARY (R200,000) PALISADE FENCE AT KRUGERSDORP LIBRARY (R700,000) VEHICLE FOR OUTREACH SERVICES (R250,000) PAYMENT OF LICENCE FEES FOR ELECTRONIC LIBRARY SERVICE (R150,000) COMMENTS: MUNICIPALITY PERFORMING WELL. 11 STAFF MEMBERS EMPLOYED. MUKULU LIBRARY FURNITURE APPOINTED AS SERVICE PROVIDER FOR LEWISHAM. REPORT FOR APPOINTMENT OF SERVICE PROVIDER HAS BEEN SUBMITTED FOR PALISADE FENCE REPORT FOR TENDER FOR VEHICLE SUBMITTED LICENCE FEES TO BE PAID IN JANUARY 2010 MOGALE CITY R3,800,000

  13. PROJECTS: EXPANSION OF BRONKHORSTSPRUIT LIBRARY (R1,000,000) EMPLOYMENT OF STAFF (R450,000) TRAINING OF STAFF (R350,000) LICENCE FEES (R400,000) FURNITURE AND EQUIPMENT FOR RETHABISENG AND EKANGALA LIBRARIES (R400,000) CONTAINER LIBRARY AT SOKHULUMI WARD 7 (R500,000) CHALLENGES: MUNICIPAL INSTABILITY. SLOW EXPENDITURE. NO PROGRESS ON BRONKHORSTSPRUIT AND EMPLOYMENT OF STAFF. SLOW HR PROCESSES SERIOUS SUPPLY CHAIN MANAGEMENT CHALLENGES. OVERALL MANAGEMENT OF THE GRANT AT MUNICIPAL LEVEL NOT UP TO STANDARD. KUNGWINI R3,100,000

  14. PROJECTS: NEW LIBRARY FOR MOHLAKENG (R1,700,000) UPGRADING OF RANDGATE LIBRARY (R800,000) ICT LICENCE FEES (R200,000) INTERNET FUNDING (R100,000) READING PROGRAMMES (R40,000) NEW INFORMATION RESOURCES (R50,000) EMPLOYMENT OF STAFF (R360,000) SKILLS DEVELOPMENT (R50,000) CHALLENGES: SLOW MOVEMENT ON MOHLAKENG PROJECT RANDFONTEIN R3,300,000

  15. PROJECTS: EXPANSION OF RAYTON LIBRARY (R934,000) NEW LIBRARY AT ROODEPLAAT (R811,000) EMPLOYMENT OF 4 STAFF MEMBERS (R245,000) ICT (R150,000) PURCHASING OF NEW INFORMATION RESOURCES (R600,000) PURCHASING OF NEW FURNITURE AND LIBRARY EQUIPMENT (R300,000) READING AN LIBRARY PROGRAMMES (R20,000) BASELOCK SECURITY SYSTEMS (R40,000) CHALLENGES: SERIOUS MUNICIPAL INSTABILITY. MUNICIPALITY PLACED UNDER ADMINISTRATION. GRANT FUNDS NOT RING FENCED AND MISAPPROPRIATED. NO PROGRESS ON PROJECTS. COMMENT: PROVINCIAL INTERVENTION IN PROGRESS NOKENGTSATAEMANE R3,100,000

  16. TIME FRAMES OF CONDITIONAL GRANT VERY RESTRICTIVE (DIFFERENCE IN FINANCIAL YEARS) TURN AROUND TIME FOR APPLICATION OF AMENDMENTS TO BUSINESS PLANS TOO LONG AND DELAYS PROJECT IMPLEMENTATION FUNDS TRANSFERRED LATE DUE TO CONCLUSION OF CONDITIONAL GRANT AGREEMENTS BEING TIME CONSUMING AND SLOW DECISION MAKING IN MUNICIPALITIES IS ADVERSELY AFFECTED DUE TO SUSPENSION OF MUNICIPAL MANAGERS OR VACANT MANAGERIAL POSTS. OTHER CHALLENGES RELATING TO IMPLEMENTATION

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