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August 17, 2011, Human Resource Services

WELCOME. New Faculty Orientation. August 17, 2011, Human Resource Services. Plans. Agenda. Resources Benefit Plans Retirement Plans Important Reminders. Welcome to UF!. There are a number of useful resources to help get you started. Human Resource Services’ Website

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August 17, 2011, Human Resource Services

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  1. WELCOME New Faculty Orientation August 17, 2011, Human Resource Services

  2. Plans Agenda • Resources • Benefit Plans • Retirement Plans • Important Reminders

  3. Welcome to UF! • There are a number of useful resources to help get you started. • Human Resource Services’ Website • http://www.hr.ufl.edu/ • New Employee Orientation page • online Benefits Overview/Tutorial • online Retirement Overview/Tutorial • Employee Information Guide • InfoGator • Human Resources’ Office located at 903 W. University Ave

  4. Plans Benefits Assistance • University Benefits 392-2477 • PPD 392-2333 • IFAS 392-4777 • Health Science Center 392-3786 • Or email benefits@ufl.edu Retirement Assistance • University Retirement 392-2477 • Or email retirement@ufl.edu

  5. Health Science Center Clinical Faculty • Clinical Faculty will be enrolled in HSC college benefit plans such as Health, Life, Accident and Long term disability. • Other State/UF supplemental plans are also available through the main Benefits office at 392-2477. • Contact your College representative: • Janis Smith Medicine-Gainesville (352) 273-5077 • Nia Turner Medicine-Jacksonville (904) 244-8531 • Melissa Long Dentistry (352) 273-5786

  6. Important BenefitReminders • New Hires • 60 days from the date of hire to enroll in benefits (Benefit coverage begins on the 1st day of the month AFTER enrollment.) • Annual Enrollment (Benefits Only) • Each fall around mid-September to mid-October • Enroll/cancel/change with an effective date of January 1 of the following year

  7. Benefit Plans • We offer a comprehensive package to meet your needs (State and University supplemental plans) • Health (4 plan designs, Domestic Partner & Spouse Prog.) • Dental (9 dental options) • Life (3 life plans – 2 employee only & 1 family plan ) • Disability (Long & Short term plans) • Accident • Long Term Care • Hospital & Cancer plans

  8. Who is People First? • They are the State of Florida’s Plan Administrator • Responsibilities include: • Communications/Correspondence • Enrollments • Qualifying Status Changes (QSC) • Dependent eligibility • COBRA • Open Enrollment • Premium Administration • Watch for mailings from People First regarding your Benefits …. Do not throw them away!!

  9. Steps to Enroll in Benefits • Listen to the Benefits Tutorial(plan information) • http://www.hr.ufl.edu/benefits/tutorial/2011/Benefits2011%20FINAL.html • Attend a Group Enrollment Session(hands on enrollment assistance) • Sessions to enroll in Septembercoverage are: • Friday, 8/19 -- 1:30-3:30 pm • Monday, 8/22 -- 9:00 – 11:00 am • Scheduled in Room119 in the HRS Building • Sessions after 8/26 are available, however it will result in a later coverage effective date • To register: sign-on to myUFL. Navigate to My Self Service > Training & Development. Enter course # GET221. Call 392-4626 if you are unable to register

  10. Important Reminders • Qualifying Status Change Events • Major “life or work events” • You must make changes within 31 days of the event • Changes must be consistent with the event and may require additional documentation

  11. Examples of Qualifying Status Change Events • Marriage/Divorce • Birth/Adoption (even if you already have family coverage) • Change in dependent’s eligibility • Change in employment status of employee or spouse (part-time, leave of absence, etc.) • Loss of other insurance coverage If you’re uncertain whether an event allows a change to your benefits, always contact the Benefits Office for guidance

  12. Watch for 2012 Plan Year Changes • Open Enrollment - 9/26 thru 10/21 at 6:00 pm EST • Benefits Fair 10/7 @ the Touchdown Terrace 9-4 pm • Make sure your address is current in myUFL by early Sept. • 2012 Plan Year Changes • Only one HMO per county – Avmed will serve the Gainesville area • If your HMO is no longer offered in your home or work county-- the state will automatically enroll you in the Blue Cross Blue Shield PPO Plan effective 1/1/2012 • You must take action during open enrollment if you do not want the PPO plan • Medco will replace Caremark as the Pharmacy Benefits Manager (PBM) and will be the PBM for all HMOs plans

  13. UF Retirement Plans • FRS Pension Plan • FRS Investment Plan • SUS Optional Retirement Program

  14. UF Retirement Plans • FRS Pension Plan • Defined benefit plan • Eight-year vesting requirement • 3% employee contribution required • Employee will default to this plan if an ORP election is not made within 90 days

  15. UF Retirement Plans • FRS Investment Plan • Defined contribution plan • One-year vesting requirement • 9% of gross eligible earnings deposited to your retirement account • Includes 3% employee contribution

  16. UF Retirement Plans • SUS Optional Retirement Program • Immediate vesting • 403(b) tax-sheltered plan • 10.42% of gross eligible salary deposited to your retirement account • Includes 3% employee contribution • Allows additional voluntary contributions through plan • Health Science Center faculty required to participate

  17. Some Key Differences

  18. Supplemental Plans (Employee Contributions) • UF 403(b) • Traditional (tax-deferred) • Roth (after-tax) • State of Florida Deferred Compensation (457)

  19. Important Retirement Reminders • Watch for courtesy e-mail to new faculty members with information about retirement plan options and enrollment process • ORP enrollment window is 90 calendar days from hire date • Choice period for FRS plan is five months from hire date • Default to FRS Pension Plan if no action taken

  20. http://www.hr.ufl.edu/training/default.asp Training and Organizational Development • UF Training & Organizational Development offers a range of programs and services designed to meet a wide variety of faculty and staff needs (including training, leadership development, and strategic and retreat planning.) • http://www.hr.ufl.edu/training/default.asp

  21. Institutional Equity and Diversity • The University promotes and integrates the principles of equal opportunity, nondiscrimination and excellence through diversity. • It is the policy of the University of Florida to provide an educational and working environment for its students, faculty, and staff that is free from discrimination and sexual harassment. http://www.hr.ufl.edu/publications/eeo_harassment_brochure.pdf • To this end, every new employee is expected to complete the online Preventing Sexual Harassment training within 30 days of hire. • Navigation: My Self Service > Training and Development > Preventing Sexual Harassment

  22. Summary of Important Reminders • 1. Listen to the benefits tutorial: • http://www.hr.ufl.edu/benefits/enroll.asp • Attend a Group Enrollment Session and enroll in benefits within 60 days of hire date. • Listen to the retirement tutorial: http://www.hr.ufl.edu/retirement/tutorial/testretirement0809/testretirement0809.htm • Select your retirement plan within 90 days of hire date • Complete the Preventing Sexual Harassment training within your first 30 days.

  23. Plans Questions?

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