Jisc’s OA offer and support

1. Jisc’s OA offer and support 13/11/2014 Sarah Fahmy, OA Good Practice Manager

2. We're developing projects and services to enable you to manage, share and access research outputs more openly and cost-effectively. To support OA implementation, we aim to enable: Supporting OA is a priority for Jisc Cost avoidance through Jisc services that reduce institutional costs Cost saving through Jisc services that reduce institutional costs Productivity gains (more / better outputs from staff) through Jisc services Increased knowledge, skills and capability in universities More UK FHE -authored content more openly available More use of academic content by UK HE and other researchers Digital standards that meet the specific requirements of UK FHE Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

3. Lifecycle for OA journal articles Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

4. Services for librarian research managers Sherpa Romeo Searchable database of publisher's policies regarding the self- archiving of journal articles on the web and in OA repositories. Sherpa Juliet Registry of Open Access policies from research funders worldwide. Sherpa FACT Advice to UK authors on compliance with funders’ policies in their journal of choice. On submission of an article to a journal Journal OA policies and how enable researchers to comply with funders • UPDATES • Sherpa FACT: • Consultation going on to see whether a Sherpa service like FACT might help HEIs wrt compliance with REF • Designed a test of FACT’s accuracy in partnership w funders, HEIs and publishers • Working to improve FACT’s interface Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

5. Services for librarian research managers Jisc Publications Router Automates direct delivery of scholarly works from publisher and subject repository to the appropriate individual repositories. Automatic notification (and deposit) in institutional repository On acceptance of an article by a journal • UPDATES • Since the release of the REF requirements, process of redefining priorities, esp in terms of capturing AAMs. Despite tech challenges, now have detailed progress plans. • Router seeking to expand coverage: • Publishers open in principle to providing data/ full text at acceptance stage. Discussing draft priorities • Investigating delivery of metadata records from multi-publisher aggregated sources to supply notification at acceptance. • If interested in participating, contact Steve Byford Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

6. Services for librarian research managers Jisc Collections Negotiations Jisc negotiates with publishers for agreements relating to OA and associated payments, schemes, licences Jisc Monitor Project to investigate and prototype the value and feasibility of services to help universities show compliance with funder OA mandates and monitor APC payments. Off-set arrangements On payment of APC • UPDATES • Combined subscription and APC costs mean that TCP has risen (Pinfield, 2014) • Major area of discussion all year with publishers re: offset proposals/TCP at all. • Agreements in place with T&F, Wiley and currently working hard with Springer and Elsevier. More to come.. • Dec 2014: TCO project provided APC data to create a generalised data model to build a coherent aggregation upon which to build useful analytics. • Mar 2015: Draft recommendations report • May 2015: Prototype integration and service options • May 2015: Jisc forward planning decision • If interested in participating, contact Jo Lambert Data collection to allow benchmarking Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

7. Services for librarian research managers CORE Partnership between Jisc and OU. An aggregation of metadata and open access content from repositories and journals. Jisc/ ARMA Orcid pilot Streamlines ORCID implementation process and develops a best value approach for a potential UK wide adoption of ORCID in higher education Jisc Monitor Project to investigate and prototype the value and feasibility of services to help universities show compliance with funder OA mandates and monitor APC payments. Jisc Publications Router Passes on full-text feeds from Europe PubMed Central Visibility of the article to library discovery services On publication of an article Published on appropriate OA terms Automatic deposit from EPMC UPDATES CORE: Project under away to look at the sustainability of the CORE service in partnership with OU Orcid: - Case studies to be released in Jan re: Orcid implementation- to be synthesised and drawn together - Work to calculate the costs and benefits of ORCID implementation Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

8. Services for librarian research managers Jisc Monitor Jisc/ ARMA Orcid pilot RIOXX Metadata profile allowing institutional repositories to share information about OA research papers and their compliance with funder policies. Jisc CASRAI pilot Working group within Jisc-CASRAI international pilot, seeking agreement between funders, HEIs and others, on metadata for research reporting. Collation of data to allow monitoring of publications On monitoring/ reporting compliance Supporting HEIs keeping track of articles using ORCID UPDATES: RIOXX- RIOXX 2.0 has (only just) been finalised. Will make the release public very shortly. Eprints plug-in- being tested by early adopters in Jan. Possible minor changes to application profile. Jisc /CASRAI- Opportunities to align on common terms and vocabularies to support OA reporting Builds on E2E setting out the OA requirements and how they translate to repository systems and RIOXX RIOXX Ensuring efficient data flows Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

9. Services for librarian research managers IRUS UK Collects raw download data from UK repositories and processes into COUNTER-compliant, comparable, authoritative, standards-based usage statistics. On someone downloading the article Usage reports on articles authored by HEI Benchmark usage figures across all participating HEIs • UPDATE • Continuing to expand participation- 70th repository now signed up • Developed use cases to represent some of the ways repositories are participating e.g. reporting to institutional managers and/or researchers etc. Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

10. OA Good Practice Support for HEIs OA Implementation Community Inform/ disseminate models of ‘good practice’ Pathfinder Projects Develop shareable models of ‘good practice’ By producing and sharing examples of good practice, a range of approaches can be collaboratively developed and commonly applied according to the individual needs of the individual HEI. OA Good Practice Project

11. Modern/ post-92 institutions (Oxford Brookes, Coventry, Hull and Northumbria) • Small but growing research bases whose ambition is not met by the RCUK block grant allocation • Publisher engagement- (RLUK subgroup) • How publishers’ submission and publication process is integrated with OA procedures • How HEI’s metadata needs can be better met by publishers • What HEIs and publishers can do better together to support researchers • Cost management (Bath) • APC process management- UCL released their database • Issue of admin cost overheads- London Higher/ SPARC: ‘Counting the costs of OA’ report • ? Off-setting schemes- how they are evaluated and embedded into workflows Pathfinder Update- where are we now? Some trends…

12. Some trends… Pathfinder Update- where are we now? Role of region/ locality to support OA implementation- (Manchester opeNWorks project) Range of institutions across NW with differing size of research base and human/ financial Creating a NW ‘community of practice’ Technical enhancements (Glasgow E2EOA, Edinburgh LOCH) Defining and creating specification for improved metadata management- potential fields necessary for RCUK and REF compliance for Eprints (Glasgow) and PURE (Edinburgh) Glasgow also feeding into Jisc/ Casrai OA reporting working group Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

13. Glasgow (E2EOA):Metadata profile/specification for Open Access : Developed necessary OA metadata fields in repository systems (in particular Eprints) Coventry (O2OA): ‘Researcher Needs assessment’: Researcher attitudes / knowledge / barriers which underpin development of technical and behavioural workflows Oxford Brookes (Making sense of OA): CIAO: Benchmarking tool for assessing institutional readiness for OA compliance based on the CARDIO (Collaborative Assessment of Research Data Infrastructure and Objectives) Edinburgh (LOCH) report: “Managing OA workflows at St Andrews: challenges and Pathfinder solutions”: Presents a case study on the workflows in place at St Andrews and how these are developing to meet funder compliance policies and the challenge of the new REF policy UCL (Pathways to OA) Baseline Report: Encountered extremely similar issues and challenges with delivering compliance with funders’ open access policies Pathfinder Update- where are we now? What can I use…? Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

14. Advocacy: • Who owns responsibility for advocacy? UCL suggest departments and faculties need to be encouraged to take responsibility but there should be central point of contact • Clear unambiguous messages to researchers essential. One-to-one engagement essential • Promote research stories and publicise landmarks Pulling together conclusions • Reporting: • Funders’ compliance reporting should be integrated with other author reporting, to reduce administration and inconsistencies. • Make system amendments to perform basic support such as embargo management and compliance reporting. • Undertake dry-runs to test compliance • Metadata: • Repository, publications management and CRIS software must incorporate reporting requirements, including RIOXX and the forthcoming CASRAI profile (which includes fields required for REF )

15. Publisher Co-operation: • Interim solutions should be adopted, in cooperation with publishers, to assist with REF compliance and to streamline APC processes (DOI and basic metadata on acceptance). • Potentially publisher systems should be set up to deal with the involvement of intermediaries and institutional accounting procedures • Publisher policies and open access guidance should be provided in a standard format with standard terminology. Managing financials • Making it easier for authors- ready-made metadata and user-friendly interfaces. Pulling together conclusions • Automation: • Complexities and immaturity of systems and processes means that manual checking necessary. Automation needs to be introduced particularly wrt Gold payment processes (especially metadata recording and licence checking) Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

16. Things to look out for: Find out more at: OA Good Practice blog: http://openaccess.jiscinvolve.org/wp/ Pathfinder Project Blogs: http://www.netvibes.com/sarahfahmy#General Twitter: @OA_GoodPractice Email: OAGOODPRACTICE@jiscmail.ac.uk Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)

17. For more information, contact… Sarah Fahmy OA Good Practice Manager sarah.fahmy@jisc.ac.uk Brettenham House, 5 Lancaster Place London WC2E 7ENT 020 3006 6075 info@jisc.ac.uk jisc.ac.uk Except where otherwise noted, this work is licensed under CC-BY-NC-ND Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide)