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Staff Advisory Team Meeting #5 October 18, 2018

This proposal outlines key deliverables including flood resiliency measures and governance improvements for the San Mateo County Staff Advisory Team. It includes funding sources, governance options, and a detailed analysis of implementing a new agency to address and manage various facets of the county's needs.

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Staff Advisory Team Meeting #5 October 18, 2018

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  1. New Agency Proposal for San Mateo County Staff Advisory Team Meeting #5October 18, 2018 August 2, 2018

  2. Key Deliverables In October • Flood Resiliency Flyer • Supposal Review and Distribution • Governance Technical Memorandum • City Managers Meeting Presentation • City Managers Letter

  3. Stakeholder Outreach • City Manager Meeting October 11 • Jim Porter, Jim O’Toole • Letter to City Managers with Elected Officials Invite • City Review Meetings Scheduled • November 14 and December 3 • Existing Flood Resiliency Program Flyer • Establishes Baseline and Identifies Successful Collaboration • Highlights Sunset in June 2019 • Identifies potential to leverage current program

  4. Proposal Framework • Updated Functions Matrix • To Address SAT Comments • Established Baseline vs. Subscription Services • Continued Development of Budget Estimates • Helps Define Anticipated Costs for City Review • Staffing Plan, FTEs, Annual Budget

  5. New Agency - Funding Summary Costs for a new agency in Year 1 * These costs are fully loaded and do not include consultant fees. These are costs for full time staff. **Assuming a budget of 1.294 Million per year for 3 years, this could limit the new agency from scaling.

  6. New Agency - Funding Sources Funding for baseline services (i.e. Program and Project Management and leadership of MOUs) would potentially come from 3 primary sources: • County of San Mateo – (50% max per year for up to three years, proportionate share thereafter) • Cities – (50% max. for first three years, proportionate share thereafter) • San Mateo County Flood Control District – (Proportionate funding based on cost allocation for administration costs associated directly with New Agency work within the District)

  7. Governance TM Analysis • Option 1: Department in San Mateo County (PW, OOS) • Easily implemented; BOS Governance, General Fund • Option 2: Modify Existing C/CAG JPA • Existing JPA and Governance Structure. JPA revision to address mission and funding. • Option 3: Creation of New JPA • Harder to start from scratch, but more flex in development • Option 4: Modify Existing Special District: SMC Flood • Existing Structure, Technical Capability, Funding. Would need to address governance. • Option 5: Creation of New Special District • Harder to start from scratch, carry legislation, LAFCo • Recommendation: Option 4: Supposal provides distinct advantages

  8. Supposal: What does it Provide? • Ease of Implementation • Flexibility through use of Building Block MOUs; Subscription • Existing administrative structure and technical resources;Baseline • Best match to mission of capital improvement projects • Ability to Leverage Federal/State $ • Financing • Cooperative Participation by County and Cities • Pre-Proposition 13 tax revenue to support administration • Governance: New Board • Ability to Expand: MOUs as Building Blocks, Legislation • Near Term Benefits while continuing progress with MOUs • Legislation Drafted • Governance with New Board • Financing • Permitting Relationships

  9. Supposal: Outstanding Issues • Opt In and Opt Out Provisions • Estimated Cost of City Participation • Timing and Requirement of City Participation • Near Term vs. Long-Term Funding Sources: “Pot A and Pot B” • Timing/Effort of Legislation • Long-Term Financing Options • Others?

  10. Supposal Consideration • What Other Advantages would a JPA Provide? • Would C/CAG be a better option? • What Other Advantages would a New Special District Provide? • Would you support roll out of the Supposal at City Meetings in Nov/Dec? • Submittal to C/CAG Water Committee in November? • If not, what would you change?

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