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Surplus Equipment Management and Zero Waste Helen Chang Equipment Manager University of California Irvine. University of California Irvine Equipment Management. UCI Equipment Management Topics Control from Acquisition to Disposition Capital Equipment
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Surplus Equipment Management and Zero Waste Helen Chang Equipment Manager University of California Irvine
UCI Equipment Management Topics • Control from Acquisition to Disposition • Capital Equipment • Kuali CAM –Capital Asset Management • Surplus Management – Reuse Resell Recycle Surplus Materials • Faculty Separates – Sell Surplus Materials to Another University • Surplus Policies Procedures & Pickup Form • Peter’s Exchange Surplus Warehouse
Control Capital Equipment • Capital Equipment - Useful Life $5000+ • Review Acquisitions • Assign Property ID Numbers & Tags • Reconcile Equipment Ledgers & Value • Add & Maintain Inventory Records • Distribute Physical Inventory Lists • Audited by Federal State External Auditor • Self Assessment – Statistical Sampling • Control Equipment Disposition
Disposition Process Steps (Department) • Prompt Reporting Excess Materials • Equipment or Supplies – Any Cost • Free Up Lab/Office Space • Turn-in Inventory Documentation • Submit Surplus Pickup Form • Compensated with Most of Proceeds
Disposition Process Steps (Central office) • Transport to UCI Surplus Warehouse • Physically Review for Usability • Evaluate Equipment Market Value • List Usable Items at Website • Reuse by UCI Departments First • General Public Sale - 3 Set Receipts • Stimulate the Prompt Reporting Excess Materials by Distributing Most Proceeds
Disposition Process Steps – Faculty Separation • Notify Equipment Management When Faculty Separates = Big $$ • Provide a Surplus Materials List for Evaluation of Market Value • Leave Surplus Items at Department
Disposition Process Steps (Central office) • UCI Departmental Reuse First • Evaluate Equipment Market Value • Submit Invoice to New Institution • Receive Full Payment • New Institution Pays Shipping • Stimulate the Prompt Reporting Excess Materials by Distributing Most Proceeds
Benefits • Free Up Storage Spaces for Excess Materials • Compensate Departments Most of Proceeds • Reuse of Usable Assets • Resell or Recycle Scrap Items • Sell Metal Scrap @ $175 /Gross Ton • Recycle E-waste • Conserve Resources • Protect Environment • Reduced 234 Tons Waste to Landfill • Boost the Public Image – A Double Win!
UCI Equipment Management Thank You! Helen Chang hmchang@uci.edu 949-824-6111