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Surplus Equipment Management and Zero Waste Helen Chang Equipment Manager

Surplus Equipment Management and Zero Waste Helen Chang Equipment Manager University of California Irvine. University of California Irvine Equipment Management. UCI Equipment Management Topics Control from Acquisition to Disposition Capital Equipment

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Surplus Equipment Management and Zero Waste Helen Chang Equipment Manager

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  1. Surplus Equipment Management and Zero Waste Helen Chang Equipment Manager University of California Irvine

  2. University of California Irvine Equipment Management

  3. UCI Equipment Management Topics • Control from Acquisition to Disposition • Capital Equipment • Kuali CAM –Capital Asset Management • Surplus Management – Reuse Resell Recycle Surplus Materials • Faculty Separates – Sell Surplus Materials to Another University • Surplus Policies Procedures & Pickup Form • Peter’s Exchange Surplus Warehouse

  4. Control Capital Equipment • Capital Equipment - Useful Life $5000+ • Review Acquisitions • Assign Property ID Numbers & Tags • Reconcile Equipment Ledgers & Value • Add & Maintain Inventory Records • Distribute Physical Inventory Lists • Audited by Federal State External Auditor • Self Assessment – Statistical Sampling • Control Equipment Disposition

  5. Disposition Process Steps (Department) • Prompt Reporting Excess Materials • Equipment or Supplies – Any Cost • Free Up Lab/Office Space • Turn-in Inventory Documentation • Submit Surplus Pickup Form • Compensated with Most of Proceeds

  6. Disposition Process Steps (Central office) • Transport to UCI Surplus Warehouse • Physically Review for Usability • Evaluate Equipment Market Value • List Usable Items at Website • Reuse by UCI Departments First • General Public Sale - 3 Set Receipts • Stimulate the Prompt Reporting Excess Materials by Distributing Most Proceeds

  7. Disposition Process Steps – Faculty Separation • Notify Equipment Management When Faculty Separates = Big $$ • Provide a Surplus Materials List for Evaluation of Market Value • Leave Surplus Items at Department

  8. Disposition Process Steps (Central office) • UCI Departmental Reuse First • Evaluate Equipment Market Value • Submit Invoice to New Institution • Receive Full Payment • New Institution Pays Shipping • Stimulate the Prompt Reporting Excess Materials by Distributing Most Proceeds

  9. Benefits • Free Up Storage Spaces for Excess Materials • Compensate Departments Most of Proceeds • Reuse of Usable Assets • Resell or Recycle Scrap Items • Sell Metal Scrap @ $175 /Gross Ton • Recycle E-waste • Conserve Resources • Protect Environment • Reduced 234 Tons Waste to Landfill • Boost the Public Image – A Double Win!

  10. UCI Peter’s Exchange – Warehouse

  11. UCI Peter’s Exchange

  12. UCI Peter’s Exchange

  13. UCI Peter’s Exchange

  14. UCI Peter’s Exchange

  15. UCI Peter’s Exchange

  16. UCI Peter’s Exchange-Books

  17. UCI Peter’s Exchange

  18. UCI Peter’s Exchange – Truck

  19. UCI Peter’s Exchange - Lift Gate

  20. UCI Peter’s Exchange - Moving Tools

  21. UCI Peter’s Exchange - Electric Cart

  22. UCI Peter’s Exchange – Forklift

  23. UCI Peter’s Exchange - Gated Yard

  24. UCI Peter’s Exchange – Tent

  25. UCI Peter’s Exchange - E Waste

  26. UCI Pete’s Exchange – Metal Bin

  27. UCI Equipment Management Thank You! Helen Chang hmchang@uci.edu 949-824-6111

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