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Google Apps for CSU

IAC Presentation August 13, 2008 R. Scott. Google Apps for CSU. Today’s Topics. Context & Scope Timeline Description of Opt-in Process Description of Services Communications Support and Training Sunset for existing Webmail. Context & Scope. Simla (and holly) Undergraduates

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Google Apps for CSU

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  1. IAC Presentation August 13, 2008 R. Scott Google Apps for CSU

  2. Today’s Topics • Context & Scope • Timeline • Description of Opt-in Process • Description of Services • Communications • Support and Training • Sunset for existing Webmail IAC Presentation

  3. Context & Scope • Simla (and holly) • Undergraduates • Applicants • Primary focus for GA for CSU • Lamar • Graduate Students • Faculty and Staff IAC Presentation

  4. Timeline • Fall 2008 • Opt-in • Target audience – Simla users • Anyone with eID can opt-in • December/January, 2009 • Wholesale migration off of Simla IAC Presentation

  5. The Opt-in Process • Mail.rams.colostate.edu • Authenticate (using eID) • If Simla user, then • Google account created (in real time) • Create First.Last@rams.colostate.edu alias • Forward Simla email to Google mail • Prompt to migrate email to Google space • Populate ARIES class schedule into GA default calendar • Send ‘Welcome’ message • If not Simla user, then • Google account created (in real time) • Create First.Last@rams.colostate.edu alias • Send ‘Welcome’ message IAC Presentation

  6. Moving from Webmail to GA • Processes and documentation exist for: • Downloading contacts from Webmail • Uploading contacts to Google • Does not include groups IAC Presentation

  7. Service Description • Email • Web-based – Google application • IMAP/POP/mobile access • Requires managing separate password • mail.rams.colostate.edu • Calendar • Multiple calendars • User controls access and combined views • ‘Courses’ calendar contains class schedule IAC Presentation

  8. Service Description (con’t) • ‘Software as a Service’ (SaaS) documents • Word processing, spreadsheets, presentations • User-controlled access • Sites • Template-based websites • User-controlled access IAC Presentation

  9. Student Communications • RAMweb – September 8 • RamFYI – Week of September 8 • Press release for Collegian • Feedback • gahelp@colostate.edu • Comment drop-box at mail.rams.colostate.edu IAC Presentation

  10. Support & Training • User Support: http://mail.rams.colostate.edu • Links to Google-maintained documentation for each application • Links to local FAQ • CTSS staff training in progress • Administrator Support: 24x7 • Faculty/staff training: • After opt-in period • Launch at PDI, January 2009 IAC Presentation

  11. Sunset of Existing Webmail • Fall, 2008 • Those who manage local mail servers provide web-based access (including lamar) • Provide links on webmail.colostate.edu to those services • Process for saving contacts lists exists • February, 2009 • Retire current webmail application • Webmail.colostate.edu will exist for the foreseeable future as pointer to local web-based mail servers IAC Presentation

  12. A Huge Thanks • The students (particularly, UTFAB) • Randy Miotke, ACNS • Shawn Becker, ACNS • Kevin Swab, ACNS • Jeff Ruch, ACNS IAC Presentation

  13. Questions • Are welcome! IAC Presentation

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