1 / 32

Iceland Customs IT Systems 2011

Iceland Customs IT Systems 2011. General Contents of Presentation. The present Customs IT System Legal base The main processes The main building blocks Functionality Interconnectivity with other systems The technical solution Gap Analysis. The Legal Base.

virote
Download Presentation

Iceland Customs IT Systems 2011

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Iceland Customs IT Systems 2011

  2. General Contents of Presentation • The present Customs IT System • Legal base • The main processes • The main building blocks • Functionality • Interconnectivity with other systems • The technical solution • Gap Analysis

  3. The Legal Base • In the Icelandic Customs Act chapter VII, articles 23 and 24 electronic customs clearance is set down as the main rule. • Written procedure is therefore the exception aimed for individuals , the smallest of firms or in special cases, art. 25, 26,27 • EDI or WEB solutions are set down as the method for communicating declarations, art. 23 and 24 • Everyone has to apply for a permit to submit EDI or WEB declaration, art. 24

  4. The Legal Base The conditions for electronic clearance: Registration/permit as a firm Registration with the taxation authorities Registration of VAT nr. No outstanding dept of duties or taxes The software has been accepted by Customs (test runs) Knowledge of laws and regulations concerning customs clearance

  5. The Legal Base • Deferred payment of duties/ due date of duties chapter XV, art. 120. • General rule. Duties are payable when delivery permit has been issued for the release of goods but no later than 6 months after the date of arrival, art. 120 • The right to deferred payment if no arrears in payment of duties is applied for VAT registered firms/legal persons, art. 121 • Period of settlement 2 months, due date of deferred duties is on the 15 next month after period of settlement, art. 122

  6. The Legal Base • All consignments to be registered in the manifest in import and export, art. 4, Customs clearance regulation No 1100/2006 • The manifest is to be delivered to Customs electronically, art. 3. paragraph 2 • All standard manifest information to be recorded and submitted plus ID number of importer/exporter and cargo security seal nr. in exports. • Required to apply a unique consignment reference number toevery consignment in the manifest, art. 7

  7. Customs Feclarationinfrastructure Step 2: The importer submitts a declaration for a specific shipment to the Customs, f.e. on the Web. Step 1: When a shipment for import arrives in Iceland the carrier submitts cargo information to the Customs and the importer gets relevant information too. Declarations EDI or Web (with browser) Step 4: If the Customs accept the declaration a delivery permitt is sent to the carrier or warehouse. Importers Exporters 2 Step 5: The carrier then has a permitt to deliver the shipment to the importer. Customs Requests, EDI, Web, E-mail ResponseEDI or Web 3 5 Bill of lading etc.EDI, Web, e-mail 1b Step 3: The Customs submit a response to the declaration which is sent to the importer. Cargo manifest EDI or WEB 1a 4 Carriers Transporters Forwarders Postal Office Response from Customs EDI

  8. EDI -messages - Import transactions in customs clearance EDI-declaration- CUSDEC Manifests from transporters and brokers, ref nr. from Postal service ManifestCUSCAR (CAF, CAK) Importer 2 2a Customs syst. Manifest / Ref.nr. Declaration - receive - register Revision –risk anal. Calcul. of duties Credited duties - Release CUSGER Reception (GEH) rejected 1 1a Rejection message; CUSGER (GEC, GEF, GEK) 4a 3 CUSDOR Req. for docum. CUSERRFailures/ notaificate. CUSGER - Clearance rejected. CUSPAR (PAR/PAB) 4 4 Delivery permit Credit notification CUSTAR (TAR) (TAP, TAB)

  9. The Building Blocks of the IT System • The Manifest • The Tariff • Registration/Information on Traders + their Permits • The Codes used in the system • Access System and Transaction Registration • The RiskManagement System • Import Declaration Clearance • Export Declaration Clearance • BuisnessIntellegenceSystem – BO (statsticsandcontrol) • CustomsServiceandReportSystem (AST)

  10. The Icelandic Customs IT Clearance System Declarations EDI WEB Manifest Tariff Import- Export clearance Traderregistry/permits Codes • Dir. of Internal Rev • National ID registry. • The car registry • Statistical Bureau • The Fin. Man. Auth. • The Central Bank • Some other authorities AccessManagement RiskManagement AST system BO system

  11. The Manifest System • All consignments have a consignment reference number, CRF, according to customs regulation • All manifest information is registered in the manifest system + the temporary storage id+ the CRF • All clearing status of consignments is registered in the system • All changes from original information are recorded • Information on clearance status of goods available in real time

  12. The Tariff • Registered pr. tariff number (8 digits) • Duty type; general, preference, excise, VAT • GATT bindings • Quotas • Type of permits, licences, certificates required • Prohibits • Type of duty reliefs/suspension • Additional information requirements, i.e. quantitative • Other references ie. legislative, regulation • Recorded with a starting and expiring date • Change history recorded

  13. Registration/Information on Traders and their Permits • Payment status • Permit to defer payments • Overview of deferred payments • VAT number • Status of traders consignments • Permits for EDI or WEB clearance • Registered alcohol importers • Broker permit • Traders performance history

  14. The Codes Used in the System 1 Lönd og staðir 16 Fylgiskjöl aðflutningsskýrslu 2 Gjaldmiðlar 17 Verðmætisyfirlýsing 3 Ísl. ákvörðunar- og afgreiðslust. 18 Afhendingarheimildir í EDI 4 Tegundir umbúða 19 Tímabil og gjalddagar í tollkrít 5 Tegundir viðskipta 20 Skjalakódar 6 Villur og vægi 21 Lokun á sjálfvirkri afgreiðslu 7 Atvinnugreinar og vörusvið 22 Álagsgrunnar 8 Tegundir kostnaðar 23 Vörugeymslur 9 Söluskattsyfirlýsing 24 Tegund gjalda 10 Ástæða lokunar afgreiðsluheim 25 Afgreiðslukódar í farmskrá 11 Staða/Ferill sendingar 26 Farmskrá - leyfi til breytinga 12 Tegundir fjártrygginga 27 EDILOG kódar 13 Tegundir afgreiðslu 28 Hámarksheimild innflyt/umboðsm 14 Færslutegundir 29 Netföng v/skuldf. lista 15 Afhendingarskilmálar 30 Lyklar magntalna umbúða 31 Álagsgrunnar/lyklar magntalna

  15. The Access System and Transaction Registration • Objective • Who can do what and where • All transactions registered • Traceability • Registration of • Location, customs office • Employee • Transactions type permitted

  16. The Risk Management System • Purpose to filter out consignments that meet specific criteria which is registered in the system based on risk analysis regarding information submitted in • manifests or declarations: • Examples of parameters: • Traders ID number • Tariff headings • Country codes • Place of loading or delivery • Warehouse • What actions to be taken; stop, inspect, notify by i.e. SMS • Valuation of risk registered for each filter

  17. The Import/Export Clearance System • Declarations registered electronically or manually • Validates the declaration against parameters • Gives response to the declaration • Calculates the duties • Submits notification of the duties • Submits permit to release the goods

  18. The Customs IT System Customs IT system Nat. ID register Manifest Declaration and Manifest processing Registr. Of Firms VAT registry Car registry Declaration 5-600.000 Declarations pr . year Customer Infoline The Financial Management. Authority Statistics Iceland Data warehouse

  19. Connection to Other Systems • The levied duties are submitted electronically to the state accounting system ( Finance Management Authority) • Balance of accounts is made daily between the registered duty amounts of both systems • All collection and registration of payments is done in the state accounting system • Statistical information is loaded electronically to the Statistics Iceland according to its specification

  20. From Declaration to Payment (simplified) Home –banking or Giro payment

  21. All customs offices in the country and all customs employees are connected to the system. • Every transaction/clearance is registered in the system • All transactions are in real time • The system is open24/7 except announced closures • All the running of the system and system development is outsourced The Customs IT System

  22. Customs IT - Human Resources • Outsources Services • - Programmers 3-4 • - Technical Personel 1-2 • Customs IT personnel • IT testing and specification2-3 • Technical Personel 2 Maintenance, developement and runnig of the Customs IT system is outsorced to an external contractor, SKYRR

  23. Infrastructure of IT Systems • Outsourced IT at SKYRR ehf. • Running on: • Mainframe OS-390 (Natural and Adabas) • Unix dataservers (Oracle) • Windows (web-applications deployed on IIS) • Major changes and new systems are developed using • .NET (.aspx, forms and C#) • Oracle (sql and PL/SQL) • Entire-X used to communicate with mainframe systems

  24. Infrastructure of IT Systems • Communicates using • EDI (Freightforwarders, Carriers, Importers, Exportes and storehouses). • SOAP (softwarehouses and central bank) • Broker (TCP/IP communication with the state accounting bureau, TBR) • File transfer to/from • The Financial Management Authority (state accounting bureau) • Statistics Iceland • National registry of persons and firms • And other institutions in the public sector

  25. Infrastructure of IT Systems • Security issues due to communication over the internet : • HTTP. Just for public information. • HTTPS. SSL encryption of sensitive and critical information. • Digital certificates on smart cards for identification purposes. • Advanced access system to ensure customers only get to see information they need to see and have been granted access to. (Customers info line)

  26. The Current Architecture

  27. Customs IT Systems

  28. NCTS • NCTS as not been computerised in Iceland • The solution used is a connection to the Norwegian system where we can register our answers to transit consignments with destination Iceland. • The number of NCTS consignments where 660 last year • No NCTS consignments have a starting point in Iceland. • The number will probably be even fewer with accession

  29. Gap Analysis • On the positive side: • There are similarities between the fundamental setup/idea of the systems • There is both some experience and know how in place • There is infrastructure in place

  30. Gap Analysis • On the other side: • There are differences in data elements and processes between the Icelandic and EU systems which makes it necessary to renew or change current Icelandic systems programs and add some more. • There is more complexity in the interconnectivity and interoperability within the EU systems which has to be implemented • There is a complex reporting system between MS and the common domain and the individual programs which has to be implemented

  31. Thank you for your attention!

More Related