Patron Driven Acquisitions @ Macewan

1. Alberta Library Conference 28 April 2012 Patron Driven Acquisitions @ Macewan Richard Hayman & Sandy Stift Grant MacEwan University Library

2. Overview Collection Management • Rationale • Implementation • Logistics • Outcomes • Budgeting • Challenges Collection Development • Assessment method • Analysis • Findings • Conclusions Future Directions

3. Richard Croft, http://www.geograph.org.uk/profile/1904, CC BY-SA 2.0 Collection Management

4. Collection Management:Rationale Why PDA @ MacEwan • Expand collection with new ebooks • Patron discovery before purchase

5. Collection Management:Implementation Selecting a vendor • Coutts Library Services Developing a profile • LC class & subject parameters • Non-subject parameters • Price

6. Collection Management:Logistics Funding a deposit account • $22,000 for pilot project Loading content • MARC records for initial 6000 titles • Additional records loaded monthly • Catalogue record does not indicate anything unusual about these titles

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8. Collection Management:Logistics What triggers a purchase? • Content must be viewed twice • Beyond ebook description and ToC • Content viewed once only? • Free!

9. Collection Management:Logistics

10. Collection Management:Outcomes Purchases • 541 purchased titles (April 2011) • 1193 purchased titles (April 2012) Free use • 572 free single use titles (April 2011) • 1448 free single use titles (April 2012)

11. Collection Management:Outcomes Books are being used, repeatedly! • High: 899 uses (atypical) • Low: 2 uses • Average: 6 uses • Median: 3 uses

12. Collection Management:Outcomes And more… • Average # of pages viewed per title: 91 • High: 4045 pages • Low: 2 pages

13. Collection Management:Outcomes Are we victims of our own success? • Some subject areas purchased more than others • Ran out of money, 3 times in first year alone! • Find other funds to complete the pilot

14. Collection Management:Budgeting Some budget numbers for 2012: • Average expenditure: $4800/month • Vendor anticipated $2500-3000 • Feb. 2012: already expended $43,000 budgeted for 2011/12 • March 2012: $54,102 spent • Year end: June 30, 2012

15. Collection Management:Budgeting What happens if we overspend again in 2012/13? • Tighten profile • Reduce maximum price • Reduce maximum number of titles purchased Counterintuitive? These titles are being used.

16. Collection Management:Challenges Acquisitions • Discovered MARC records did not ID purchased vsunpurchased titles • NEOS now: shared catalogue • Can’t have holdings added to unpurchased title records • Now manually remove PDA flags from MARC records for purchased titles

17. Collection Management:Challenges Selection • Patron Plan titles appear in our primary selection tool • Selectors want to purchase (print or ebook) • Could open title twice to trigger purchase • Librarians concern re disappearing records • If unpurchased title goes O/P, then what?

18. Collection Management:Challenges Maintenance • Duplicate title records if book is in catalogue within and outside of Patron Select plan • When (and how) do you weed? • Can we add new title records indefinitely?

19. Glenn Fleishman, http://www.flickr.com/photos/glennf/4309829213, CC BY 2.0 Collection Development

20. Collection DevelopmentMethod What can we tell our liaison librarians about… • what subject areas are popular? Unpopular? • how much are we buying (and spending) in key areas? • what we are missing?

21. Collection DevelopmentMethod Model • Primarily a collection-centred approach • Vendor data for examining purchases • Some client-centred analysis • Vendor data for examining use High-level analysis • Relies on primary LC classification only See: Sivak, A., & Hayman, R. (2011). Interdisciplinary collection assessment model. In S. Hiller, K. Justh, M. Kyrillidou, & J. Self (Eds.), Proceedings of the 2010 Library Assessment Conference (pp. 663-676). Washington, DC: Association of Research Libraries.

22. Collection DevelopmentMethod Purchase ≠ Use • 1193 purchased titles Sept. 2010 − Apr. 2012 (two hits trigger purchase) Use = purchased titles where hits ≥ 3 • At least one other legitimate user after purchase • 783 is new total

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25. Collection DevelopmentMethod (again) Collection areas identified by LC classification • B (excl. BF) Philosophy & Religion • BF Psychology • D-F Classics & History • H-HJ Business & Economics • HM-HX Sociology • J Political Science • L Education • P Language and Literature • Q Natural Sciences • R Health Sciences Valdes & Rauber, http://commons.wikimedia.org/wiki/File:Call_numbers-----use.gif, CC BY 3.0

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31. Collection Management:Analysis Case study History: What’s missing?

32. Collection Management:Analysis What’s missing? • FC > Canadian History Why? • Our liaison librarian is that good • There are no ebooks in this subject area • No ebooks on this platform

33. Collection Management:Analysis FC > Canadian History • Canadian convention (LAC) • LCC uses F1001-F1144 • Our vendor is US based Result: We need to revisit our profile with the vendor • Only 1 purchased title, 14 unpurchased titles

34. Nick Koudis, http://www.gettyimages.ca/detail/photo/projection-of-circuitry-on-a-book-royalty-free-image/AA019919 Future Directions

35. Future directions Using PDA to compensate for titles lost from elsewhere • Force university press titles removed from another ebook subscription package into our Patron Select profile

36. Future directions Big Questions • How to manage PDA across multiple vendors? • How much of our collections budget can be (or should be) allocated for PDA? • Is PDA the future of collection development, or just a trend?

37. Thank you Richard Hayman haymanr2@macewan.ca Sandy Stift stifts@macewan.ca This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 2.5 Canada License.